Fax Cover Sheet
We offer a free printable fax cover sheet template in 16 different formats . Add your details and your logo . Available for Word, Excel, fillable PDF, Google Docs, and as an image . Instant download and no registration required!
Fax Cover Sheet Template
A fax cover sheet template is very useful when sending documents for work, school, or personal matters. It is available in various formats. On the MS Word version and the Google Docs version the date auto-generates when you open the template. Use the bottom section of the fax cover letter to include any messages, comments, requests, or other important details.
Editable PDF
Google Docs
Use this template when the fax contains confidential information . You might want to add a confidentiality statement if the fax contents are confidential. See the sample fax confidentiality statement below that you can copy and paste onto this template.
The information included in each confirmation page: date, number of pages (first page of x pages), intended recipient or recipient’s name, fax number, fax number of the sender, subject line, and space for a short message. For a business fax cover sheet there is also an option to add a logo and the company’s name, phone number, and other relevant information.
What to Include in a Fax Cover Sheet
- Sender’s Information : Include the sender’s name, company (if applicable), fax number, and phone number.
- Recipient’s Information : Clearly state the recipient’s name, company, fax number, and phone number.
- Date : Include the date the fax is sent.
- Number of Pages : Note the total number of pages being sent, including the cover sheet itself, to ensure all pages are received.
- Subject or Reference : Include a subject line or a reference that helps the recipient understand what the fax is about.
- Message or Comments : Provide a brief message or comments that might be necessary for the recipient to know immediately before viewing the documents.
- Urgency Level : Indicate if the fax is urgent, requires a response, or is for review only.
- Confidentiality Statement : If the fax contains sensitive information, include a confidentiality notice advising that the information is intended only for the use of the person or entity to whom it is addressed.
Sample Confidentiality Statements
Here are some sample confidentiality statements that you can include on a fax cover sheet to ensure that sensitive information is handled appropriately:
- “This fax is intended only for the use of the addressee and may contain confidential information. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or taking action based on the contents of this fax is strictly prohibited.”
- “The information contained in this fax is legally privileged and confidential, intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited.”
- “This fax and any attached files are confidential and meant solely for the intended recipient. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. Please notify the sender immediately by e-mail if you have received this fax by mistake and delete this e-mail from your system.”
- “This document contains confidential health/financial information. The Federal Regulations govern it, and it may be unlawful for any person other than the intended recipient to view, copy, or distribute this document.”
- “CONFIDENTIALITY NOTICE: This fax may contain confidential information and is intended only for the use of the recipient named above. If you are not the intended recipient, please destroy all copies of the original message and attached documents.”
These examples can be adjusted to fit the specific confidentiality needs of your documents or the practices of your organization.
Please note that the confidentiality statements provided above are only samples and may not cover all aspects of legal compliance for your specific needs. It is important to consult with a lawyer or a qualified professional to ensure that any confidentiality statement you intend to use is appropriate for your particular situation and complies with all applicable laws and regulations.
Fax Cover Sheet Example
This fax cover page example shows you an example of a fax cover sheet. The templates have very clear instructions so you won’t have a problem customizing any of the versions. Simply replace the dummy text with your own text.
How to Make a Fax Cover Sheet
Choose a Template:
- Select a Template: Start by choosing a fax template from the options available above.
- Format Options: If you want to use the fax template as it, choose the fillable fax cover sheet in PDF format. If you need to customize with your company’s details like name, address, contact info, and logo, opt for the Google Docs or Word format which allows for easy editing.
Customize Your Template:
- Open the template in Microsoft Word or Google Docs.
- Click on “Insert,” then “Image,” and choose your logo.
- In MS Word: Right-click the logo, select “Wrap Text,” then “In front of text,” and position it as desired. In Google Docs: Right-click the logo, select “Image Options” and then “Text Wrapping,” then “In front of text,” and position it as desired.
- Enter Your Details: If it’s for business use, include relevant details such as sender’s name, contact info, and company address. Save a few copies near your fax machine for easy access.
Adjusting the Template:
- Editing Tools: You can modify your fax cover sheet using Microsoft Word, Excel, Google Docs, or Google Sheets.
- Fillable Fields: If using the template frequently, fill in static details (like your company info) and save. Keep areas blank that you’ll complete by hand each time, such as the recipient’s information.
- Save Time: Print several blank copies to keep handy by the fax machine, allowing you to quickly fill in recipient details per fax.
Enhance Your Template:
- Fax Letterhead: These customizable templates can double as your fax letterhead (see letterhead ).
- Choose a Style: For a more formal look, select a template with a fax header that displays sender and receiver’s fax numbers, the page count, and the date/time.
- Message Section: For detailed communications, choose a template with ample space for messages.
When preparing a fax cover sheet, tailor it to the specific use:
- Personal Use: Include your name and contact details.
- Business Use: Add your company name, contact details, address, website, email, fax number, telephone number, and logo if available.
To streamline the faxing process:
- Pre-fill Details: For information that remains constant, pre-fill these on the cover sheet and save the document in an easily accessible location.
- Prepare for Handwritten Entries: If you prefer to write details by hand (such as the recipient’s information), leave these sections blank on your digital file. Print several copies of this version and keep them near the fax machine.
- Routine Use: Each time you send a fax, simply fill in the necessary details on a pre-printed blank cover sheet. This method is especially time-saving for frequent faxing.
How to Add a Logo to the Fax Sheet Template
When Using Microsoft Word:
- Open the template in Microsoft Word.
- Right-click the logo, select “Wrap Text,” then “In front of text,” and position it as desired.
When Using Google Sheets:
- Open the template in Google Docs.
- Right-click the logo, select “Image Options” and then “Text Wrapping,” then “In front of text,” and position it as desired.
2 thoughts on “Fax Cover Sheet”
You are such a helpful person. Thank you for being a giving person. I was a legal assistant for over a decade and ran accross your site by chance and I am glad I did. Back then, I made a bunch of so many templates for all the attorneys on the west and east cost for the company I worked for and it came back to me in spades! I didn’t expect it. I just did it in the interests of organization and uniformity throughout the company. My success was not the goal of my ambition…..but a by-product of my ambition. Good for you! god bless you!
Thanks so much for your kind words
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WTO / Letters and Emails / Cover Letters / Free Fax Cover Letter (Sheet) Templates
Free Fax Cover Letter (Sheet) Templates
A Fax Cover Letter , sometimes referred to as a fax cover sheet, goes at the beginning of any faxed document. It displays important information that lets the recipient know whom the document is intended for.
These cover letters usually include a brief description of the contents, its purpose, and how to contact the sender.
It is different from a regular cover letter . A regular cover letter is usually sent with resumes and other business reports to non-familiar entities to introduce applicants and their qualifications. On the other hand, it usually precedes a document detailing what information the recipient will find in the fax. In most cases, these accompany documents whose correspondents are somewhat familiar with each other.
Whereas sending important documents and messages using a fax machine is not common in the contemporary technological world, some companies may still prefer to use fax over electronic mail. If you are applying for a job position using the machine, you can include both the fax cover sheet and the regular cover letter along with your resume. The ideal format for sending these documents will be a fax cover letter, a traditional cover letter, and your resume.
Free Templates
Need for a Fax Cover Letter
A fax cover letter is essential anytime you send professional correspondence or classified documents using the fax machine.
For instance
If a company requests that you fax a copy of your company’s financial data, it is crucial that you include a cover sheet describing what you sent, why, and whom it is intended for.
In some cases, employers may be specific about how they want job applicants to apply and submit their job application documents. In such cases, applicants must follow the submission guidelines to ensure that their documents reach the potential employer safely and at the right time. If an employer requires a paper copy of your job application forms and resume, sending them via fax can be quicker than traditional mail. Given such a case, including a brief, strong, and professional cover letter along with your application documents will certainly help the recipient determine the importance of your fax.
Benefits of Usage
These cover letters are essential anytime you send information or important documents using the traditional fax machine or the eFax. They not only provide context for your document but also give it a more formal and professional look.
The following are the main advantages/benefits of using these:
Keeps information safe
When you send information or communicate to another person through fax, the recipient will receive the message as a paper copy. And in most cases, companies and businesses usually have one fax machine accessible to everyone within the company. Including a cover letter that discloses who the fax is from, whom it is intended for, what is in the fax, and whether it is confidential will help keep your private information safe.
Helps your information reach the intended person
It usually discloses where the document needs to go and whom it is intended for. This is important, especially where the receiving company or business uses one fax machine for the entire employee pool, in that it ensures the document ends up in the hands of the right person.
It makes it easier for the recipient to contact you
The cover letter usually includes the sender’s contact information. If the recipient of the faxed document wants to contact you for clarification or further questions, this will be helpful as it displays your contact details.
What to Include in the Cover Letter
The contents of the cover letter may differ, as different companies follow different formats or different templates.
However, the following are the general contents that are used for official correspondence in most corporations:
Company name and logo
A professional fax cover letter should contain the sender’s company name at the top of the page. If the company has a business logo, it should also be prominently displayed at the top of the page, so that the recipient immediately knows which company sent the fax.
Sender’s contact information
A covering sheet must include the sender’s contact information. You can include your relevant contact details, including your name, phone number, email address, and your company’s business address. If you are applying for a job position, including your contact details in the cover sheet makes it easier for the potential employer to contact you for an interview or additional clarifications.
Recipient’s name
If the faxed document is intended for a single person that you are already familiar with, you can include the recipient’s name on the cover letter. However, if you are sending the fax to an unknown recipient, the company in general, or multiple people within the company, you can include the company name in your cover letter.
If you are applying for a job position, it is important to conduct some background research to find out more information about the company and the hiring manager’s name. If you are unable to identify the name of the hiring manager, you can include a general title on the cover letter, such as Dear Hiring Team/Manager.
Date and time of fax transition
Including the date and time of transition in the cover letter is crucial, especially when sending time-sensitive information. Generally, the traditional fax machine and the eFax automatically print the date and time of transmission at the topmost part of the cover letter. However, in some cases, the machine’s calendar and the clock may be off, meaning that you will have to manually include the date and time of transmission on your faxed document.
Number of pages of the faxed document
It is essential that you include the total number of pages of the document in your cover letter. When filling out the number of pages, ensure that you include the cover letter sheet as part of the total pages. This ensures that the recipient receives all of your attached documents, and in case they find that some pages are missing, they will let you know.
The subject of the fax
The subject includes a brief description of what the fax is all about and why you are sending it. From this section, the recipient gets a fair idea about its importance.
Summary or description of the document attached
An official fax correspondence cover page may also include a summarized description of the attached documents. This can include information on what the document is all about, the document’s total number of pages, a privacy notice (if applicable), the urgency level of the attached materials, and any other relevant information.
Confidentiality statement, if required
If you are sending sensitive data, such as medical information, personnel records, or company financial data, it is essential to include a confidentiality statement at the bottom of your cover letter. The confidentiality statement typically states that the fax contents are solely meant for a certain recipient, and any unauthorized use or disclosure of that information is prohibited. Some cover letters also include a notice to unintended recipients asking them to contact the sender if they receive the fax in error.
Using a few sentences, let your recipient know what they will find in your fax. This encourages them to read the rest because they have already established its importance. If you have attached several documents, such as your resume and covering letter, you can use this section to list all the documents you have attached in the order you sent them.
Clear instructions
If you expect the recipient to follow up or perform other action upon receipt of your documents, you can state that in your cover letter.
Relevant notes
The cover sheets typically include an additional note section or a blank area for further instructions.
The most relevant notes include:
- Please reply
- Kindly comment
Type your relevant notes clearly, and include a phone number or email where the recipient can contact you. The relevant notes section is especially important when sending company documents that need to be reviewed, but you can always omit this section when applying for a job.
A cover letter template is a pre-designed document that serves as a front page for your fax communication, providing essential information and enhancing the professionalism of your correspondence. Our selection includes a range of professionally designed templates, each tailored to different purposes and industries. Best of all, these templates are readily available for free download, ensuring the utmost convenience for you. Whether you are a business professional or an individual seeking to streamline your fax communications, our templates offer a hassle-free solution with numerous benefits.
company name and logo
[sender’s name]
[sender’s mailing address]
[sender’s phone number]
[sender’s email address or website(optional)]
Recipient’s name and title]
Recipient’s company name and address]
Recipient’s fax number]
[sender’s name and fax number]
Date and time of fax transition]
[Total number of pages, including the cover letter sheet]
SUBJECT LINE: [Write the subject of your fax, for example, Hr Assistant Job Application Materials]
[Paragraph one: using a few sentences, describe the contents] for example;
I have attached the following documents:
• Cover letter for Hr assistant job
• Relevant academic certificates
• Employer recommendation letter
[Paragraph 2: Let the recipient know why you are sending the documents].
For example, I am sending this fax in response to your job posting for an HR Assistant date August 21, 2021. Based on the job description and qualifications criteria, I am well suited for the job. Kindly review my attached job application materials to see my qualifications, skills, and relevant experience.
I look forward to positive feedback from you.
[Relevant notes: Mark on the appropriate note that is relevant to your contents]
• FOR REVIEW
• PLEASE COMMENT
• PLEASE REPLY
Following are some free samples for you:
Dear Ms. Doe,
I am pleased to forward the requested technical specifications and contract details for the “GreenTech Innovations” project. These documents provide comprehensive information on our proposed renewable energy solutions, including solar panel installations and wind turbine integration for your Techville campus.
Please review the attached specifications and contract at your earliest convenience. I am available for any queries or further discussions at (555) 123-4567 or [email protected].
I look forward to a fruitful collaboration.
Best Regards,
Senior Consultant
EcoTech Enterprises
456 Renewable Road
EcoCity, OR 97035
Subject: Submission of Grant Proposal for “Youth Empowerment Program”
Dear Ms. Johnson,
Enclosed, please find the detailed grant proposal for our “Youth Empowerment Program.” This initiative aims to provide career-oriented workshops and mentorship programs to underprivileged youth in Edutown. The proposal outlines our objectives, program structure, budgetary needs, and the projected impact on the community.
Your review and feedback on this proposal are highly valued. For any further information or discussion, feel free to contact me at (555) 987-6543 or [email protected].
Thank you for considering our proposal. We are eager to make a positive impact in our community together.
Warm regards,
Linda Brown
Program Director
Community Connect
321 Unity Blvd.
Hope City, NY 10010
The provided fax cover letters serve as useful instructional guides for individuals seeking to compose professional fax correspondence, due to several key elements that they incorporate. Firstly, they adhere to a clear and formal structure, which is essential in business communication. Each letter begins with the date, followed by the recipient’s details, including their name, position, company, and address, thereby ensuring that the fax is directed to the appropriate individual. This is a critical aspect, as it personalizes the communication and aids in proper routing within an organization.
Moreover, the subject line in the second sample provides a succinct summary of the content, an approach that enhances clarity and aids the recipient in understanding the context of the letter immediately. Both samples exhibit a professional tone, using courteous language and a respectful salutation, which is essential to maintaining professionalism.
The body of each letter is concise yet informative, outlining the purpose of the correspondence and the contents of the fax. This clarity of purpose is crucial in business settings where time is often of the essence. The letters also include the sender’s contact information, an important aspect that facilitates easy follow-up or clarification.
In conclusion, these samples are instructive in demonstrating the key components of effective business fax cover letters: clear structure, personalized addressing, concise content, and professional tone. Such attributes are vital for ensuring that the communication is received, understood, and acted upon appropriately in a professional environment.
Tips for Writing the Cover Letter
Once you have understood the general format of the cover letter, you can easily input the information that you want to communicate in the letter. However, while writing your cover sheet, there are essential tips that you need to consider to ensure effective communication and to make your fax look neat and professional.
These include:
Check for repeating information
Naturally, the receiver of your documents will read your documents as soon as they read the cover sheet. Therefore keep it brief and avoid including any repeated information as this will make it too long. Keep in mind that long cover letters are less likely to be read.
Offer sufficient details
Make sure to include enough descriptive details in your cover letter, including your name, the number of pages, the recipient’s name and contact information, the purpose, and your reason for sending it, to keep the recipient wanting to read through the rest of the fax. However, avoid providing too much information as the recipient will think that they have read enough to get its gist.
Consider the Recipient Business Hours
If you want the recipient to read the letter on the same day, you should send it before they close business.
If the recipient closes the shop at 5.00 pm, if the cover letter is received past the time, they will probably read it the next day.
Confidentiality
If the fax is confidential, the cover letter should also be marked as“ confidential” to ensure the intended person only reads the information.
Keep it Neat and Professional
You should avoid slang and unofficial language in your cover letter. The details in the letter will inform the recipient of what to expect in the fax.
Key Takeaways
A cover letter is a sheet that precedes documents sent through the fax machine. To write an effective cover letter that immediately communicates the essential information to the recipient, include the sender’s contact information, company name and logo, recipient’s contact information, and briefly state the purpose and contents of your fax. Your cover letter should also include the document’s total pages to ensure that the recipient receives all the documents. Finally, make sure to include the date and time of fax transmission-especially for time-sensitive documents.
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- Free Fax Cover Letter Template Examples (PDF, Word)
by faxcoversheet | Aug 28, 2023 | Blank | 0 comments
Fax cover letter comes in handy when it comes to sending important documents securely. Fax is still used as a mode of communication even though there are plenty of communication modes available.
If you have important or confidential documents to send for work, school, or personal matter then do check out the fax cover letter templates here and download a suitable one for your use.
There is a section on a cover sheet where messages, comments, or other important information can be added. Faxing is a part of government offices, medical sector, professional sector, and academic sector.
A fax cover letter is the very first thing that the recipient would see. The contact information of both sender & receiver, fax number, fax subject, etc is written on a cover letter.
Fax Cover Letter PDF Example
If you are wondering what’s written on a cover letter then please note that the date, number of fax pages, name & address of recipient, fax number, fax subject, a short messages is usually covered on a cover letter. For a business fax cover sheet, there is a section to include the name & logo of a company for branding purposes.
Download PDF
Free Fax Cover Letter Template Word
Check out the editable fax cover sheet template below. You can download this letter in .doc word format. You can make the necessary changes as per your work need or requirement.
Download Word
Blank Fax Cover Letter Sample
A blank fax cover page has empty fields where information can be added by a sender. The sample of blank fax cover sheet is shared below.
How to Make a Fax Cover Sheet
Making a fax cover sheet is no rocket science, you need to have a basic knowledge of using MS Word to create a fax cover sheet. Creating a cover letter from scratch may consume some time and efforts. In order to save the time & efforts of our users, here we have shared free fax cover sheet samples and examples, download or print any of the cover sheet from here and use it for your work requirement.
Many people wonders why faxing is still relevant? Faxing is one of the oldest and secure mode of communication specially when it comes to send confidential information.
You can see the use of fax machines in government offices, medical offices, and many companies as well. If you are a part of the organization or business where faxing is done then make sure to know about the cover sheet or letter, how to make it, how to properly fill it, and what’s the purpose of using it.
Free fax cover pages are shared on this page that can be used for both personal and professional work. For business or professional work, make sure to add logo and name of a company, use the formal font & design only. For personal work, you can choose to add whatever font or design you like. A variety of cover letters are available here, download any of the template, and print as many copies as you want.
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20+ Premium and Free Word Fax Cover Sheet Templates to Download (2024)
20 Top Free Word Fax Cover Sheet Template Examples to Download (2024)
A fax cover sheet with essential information can ensure your fax ends up in the right hands. To that end, premium Word templates are the way to go. But, if you must use a free template, here are a few to begin your search.
Before looking for a free fax cover sheet for Word template, check Envato's free offerings first. Every month, Elements releases 12 free premium creative files . Subscribe and grab them!
Now, let's get to the some of the best free fax cover sheets for Word:
Pinstripes - Printable Fax Cover Sheet for Free
This non-nonsense Word printable fax cover sheet for free includes all the information you need to include in a fax cover sheet. It's a great way to start this list on the top Word fax templates for free.
Colorful Free Fax Cover Sheet That's Printable
This free fax cover sheet template for Word makes a visual statement with its design. It also provides enough space to include your key information you want to share.
Color Printable Fax Cover Sheet for Free
Share your message with color. This Microsoft Word fax cover template offers a bold look with a colorful text and design. You can edit this printable fax cover sheet for free to suit your brand.
Free Fax Cover Sheet Template for Word
Here’s another basic free fax cover template for Word that’ll work in any work or personal communications. The bold design gives the urgency of the message emphasis.
Free Fax Cover Sheet Printable
This free fax cover template was created specifically for urgent faxes requiring immediate attention. The simple and straightforward design won't distract attention from the urgency of the matter.
Confidential Fax Cover Sheet Template
This is a free confidential fax cover sheet template designed for confidential messages. Space for the most essential information is on top, while the bottom half provides ample space for a summary.
Confidential Fax Cover Sheet Example
Here’s another free Word template for a fax cover, made specifically for confidential communications. Share your urgent message with this free printable fax cover sheet template.
Modern Editable Fax Cover Sheet Template
The Modern 05 editable fax cover template for Word commands attention with a solid arrow on top of the page. A row of dots over the message section adds visual interest.
Simple Fax Cover Sheet Template for Word
Here’s another free simple fax cover sheet template for Word. The design is modern and readable. It makes it a great free fax cover sheet printable.
Non-Profit Free Fax Template for Word
Designed especially for non-profits this free fax cover sheet example features a graphic of paper doll chains. You can add your information to this free printable fax cover sheet template for Word.
MS Word Fax Cover Page Template
This basic fax cover sheet template offers simplicity and clarity for a variety of business uses. You can easily use this to share your message effectively, which makes it a great fax cover page template.
Editable Fax Cover Sheet Template for Free
For those in the field of education, this free fax cover sheet template for Word is appropriate. The graphic of an apple and graduation cap makes that crystal clear. You can download this editable fax cover sheet template.
Basic Printable Fax Cover Sheet for Word
As the name suggests, the Basic Printable Cover Sheet template covers all the essentials of a fax cover sheet for Word. It also includes checkboxes to show whether the fax is urgent and/or if a reply is requested.
Blank Word Fax Cover Sheet Example
Blank Company Name Word Fax Cover Sheet Example provides a space to type in your company name. The rest of the sheet allows you to fill in the necessary data, such as the recipient’s name and the total number of pages of the faxed document.
Simple Fax Cover Sheet Printable Template
This basic fax cover sheet template features the word “Fax” outlined in large letters. There’s also plenty of space for all the essential information you want to convey in the Simple Fax Cover Sheet Printable Template.
Professional Fax Cover Sheet Template for Word
For corporate faxes, this free fax cover sheet example with a globe-like sphere may be used. It also includes checkboxes to indicate the action you want the recipient to take. Use this simple fax cover sheet for Word.
Tree Fax Cover Sheet Printable Template
For some work or personal uses, this free fax cover sheet for Word may be suitable. It’s accented by a clipart of a tree and grass. Download it to get a free fax cover sheet that's printable.
Cursive Free Fax Template for Word
The large cursive font on this fax cover sheet for Word makes it appropriate for informal communications. You can take advantage of this free printable fax cover sheet template.
Confidential Editable Fax Cover Sheet Template
This is another free fax cover sheet template for confidential faxes. It includes a Confidentiality Notice at the bottom of the page. Grab this free printable fax cover sheet template for Word.
Calendar October Fax Cover Page Template for Free
Here’s the final free fax cover template for Word. But, this one's special because it allows you to communicate a day-by-day action plan. Edit the month and dates to your needs.
5 Premium Microsoft Word Fax Cover Sheet Templates (from Envato Elements)
To give you an idea of what premium Microsoft Word fax cover sheet templates look like, we’ve rounded up some of the best fax cover page templates. All of these are available on Envato Elements.
You can use these for Word fax cover sheets as well as other business-related materials, such as letterheads and stationery:
Word Letterhead and Fax Template
This fax template is particularly suitable for creative and artistic industries, although it can be adapted to any area. This A4-sized template is compatible with Word, Adobe Photoshop and Adobe Illustrator.
Letterhead and Fax Cover Sheet Printable Template
This fax cover sheet printable template can be edited in Microsoft Word, as well as Adobe PhotoShop and Adobe Illustrator. It’s A4-sized, print-ready, and comes with an instruction and help file from the designer.
Letterhead Word Fax Template
This fax template in A4 paper size got four color options and includes files for editing in Adobe PhotoShop, Illustrator, and Microsoft Word. Add your own logo and edit the shapes, icons, fonts, and more.
Grotech Modern Fax Cover Sheet for Word
For flexibility, ease-of-use, and a stunning design, this Word fax template. You can edit it in various platforms, like Photoshop, Acrobat, Illustrator, and Word. Its layers are well-organized and it's print-ready.
Letterhead Word Fax Cover Sheet Template
Stand out in the best way possible! Its bold but elegant layout and design that can easily be adapted to any industry and corporate use. Not only that, this Word fax cover sheet template is fully customizable and uses free fonts.
Premium and free fax cover templates for Word make it easier to create fax covers. Aside from optimizing communication, premium fax cover sheets for Word convey professionalism with their expert designs.
Source premium fax templates and other creative assets Envato Elements for unlimited downloads. Here are some of the benefits you'd get if you went premium:
- a unique but professional design that will get your message across effectively
- a customizable layout that will fit your brand perfectly
- a standout fax that will grab the attention of the recipient
You'll end up with professional results quickly and easily when you choose a premium template.
Editorial Note: This article has been completely rewritten to make it more usable for the reader.
- 10+ Free Fax Cover Sheet Templates
Tips for Using Fax Cover Sheet Word
- Choose the Right Template: Select a template that aligns with your company’s branding or the overall tone of your communication.
- Customize Wisely: While customization is great, avoid cluttering the cover sheet with unnecessary information. Keep it concise and professional.
- Proofread Before Sending: Double-check all information for accuracy, including recipient details, subject line, and number of pages.
01. Standard Fax Cover Sheet
02. confidential fax cover sheet, 03. personal fax cover sheet, 04. medical fax cover sheet, 05. professional fax cover sheet, 06. urgent fax cover sheet, 07. generic fax cover sheet, 08. legal fax cover sheet, 09. modern fax cover sheet, 10. departmental fax cover sheet, designing your cover sheet:.
- Pros: Full control over design and branding, perfect for creating a unique and professional look.
- Cons: Takes more time and design expertise compared to using pre-designed templates.
- Frequency of faxing: If you fax frequently, pre-designed Word templates or online fax services with cover sheet options might be ideal.
- Customization needs: If branding is crucial, design your template or consider online services with customization options.
- Budget: Pre-printed sheets or free online templates offer budget-friendly solutions.
- Security concerns: For highly sensitive documents, you might prefer creating your cover sheet or using internal fax solutions.
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Table of Contents
Fax Cover Sheet Templates in Fillable PDF and Docx
Digital has taken over, so you’d be forgiven for thinking fax machines have gone the way of the dodo – but it ain’t so! Faxing is preferred for sensitive info in industries like healthcare and law. But for security, you need a fax cover sheet. It’s a protective layer that makes sure the contents arrive intact where you need them to go.
But what about sending one from home? Is it secure? Can you make your own printable fax cover sheets? What about for HIPAA or other legal info? In this article, we’ll answer all those questions and more. We’ll get to the essentials of fax cover sheets, including their purpose, what they need, and how to ensure they meet professional and legal standards.
Downloadable and Editable Fax Cover Sheet Templates
Editable PDF
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HIPAA Compliant Patient Communication
Why Use a Fax Cover Sheet?
So, what’s the point of a fax cover sheet? Simply put, it hits the target first. It offers the context that lets whoever’s on the receiving end route the fax to the right recipient. For healthcare facilities, law firms, and financial institutions, accuracy is super important.
To get the complete fax where it needs to be, the cover sheet hosts important routing info, like the sender’s and recipient’s names, a time/date stamp, and a subject heading. Simple, but they let whoever receives the fax get all the info they need at a glance – a lifesaver in busy offices.
But the government regulates some information. For example, HIPAA ensures privacy for people’s sensitive health records. Non-compliance could land you in hot water, and a cover sheet, at the very least, keeps sensitive info out of sight (More on how cover sheets protect privacy below). We also have a ton of fax cover sheet templates for download.
Essential Elements of a Fax Cover Sheet
- Sender Information : This could be the sender’s name, company, and any other relevant contact info. From it, the recipient can easily identify or contact the sender in case of a problem.
- Recipient Information : The same, but for the intended recipient. Helps with delivery, but can also prevent someone from reading a fax that isn’t theirs to read!
- Date/Time Stamp : Many offices need to track communications. Accurate time data helps immensely, especially in a busy setting.
- Subject or Reference Number : Context is everything. A concise description of what’s included in the fax can keep the delivery process flowing smoothly.
- Confidentiality Notice : Sometimes optional, sometimes required. It’s an added notice that the contents are private. HIPAA mandates a confidentiality notice for medical information.
- Number of Pages : Sometimes, things get lost in transmission. A complete page count lets the recipient know if something’s amiss.
The Main Types of Fax Cover Sheets
- General Fax Cover Sheets : These focus on accuracy for routine business or personal communications. They are super versatile, and their most important feature is all the contact info we mentioned above – sender/recipient, date/time, number of pages/subject heading, etc. Perfect for basic communication.
- Company-Branded Fax Cover Sheets : Businesses need to maintain a professional look, and branding is a great way to do it. B2B faxes will often have a company logo and sometimes include colors and other branding elements. And, depending on the industry, there may be a confidentiality notice.
- HIPAA-Compliant Fax Cover Sheets : HIPAA regulations are strict because everyone has a right to medical privacy. A HIPAA-compliant fax cover must have a confidentiality notice, and may include additional safeguards, like instructions on when to contact the sender or how to dispose of an erroneous receipt.
- Use this information to help you understand fax cover sheets when you’re on the receiving end. Likewise, it’s great stuff to keep in mind when you’re making your own. However, you can also check out our printable and downloadable fax cover sheet examples that cover dozens of different use cases. They’re customizable, consistent, and save time.
How Are They HIPAA-Compliant?
- Use a Modified Confidentiality Statement : Indicate that the information in the fax is private. It should instruct unintended recipients to destroy the fax and notify you ASAP.
- Double-Check Sender/Recipient Contact Info : Clearly identify both parties to reduce the risk of an errant delivery.
- Record Date/Time/# of Pages : Healthcare facilities track their faxes in case of an error, audit, or other issue. You can do the same. Make sure everything is right on the cover sheet, then copy it into a log in your private documents.
How to Add a Fax Cover Sheet When Faxing Online
One of the nice things about modern faxing is that you don’t need to spend money on a machine. You can do it right from your computer or smartphone. For instance, Fax App is a reliable way to do it easily. It only takes 4 steps:
- Open the Fax App : Launch the Fax App on your smartphone ( iPhone or Android ). If you don’t have an account, you can easily sign up for one in the app.
- Get Your Document Ready: Upload the document you want to fax. You can use files from your device’s storage, like iCloud, Google Drive, or Dropbox, or use the app’s built-in scanner to convert a picture of a physical document into a legible PDF.
- Add a Cover Sheet : The app will prompt you to include a cover sheet. Use one you have on hand, or choose one from Fax App’s printable fax cover sheet templates. Then, fill out the info as we outlined above.
Review and Send : Finally, give everything a once-over for accuracy. Once you’re happy with it, tap “Send,” and your fax is on the way. Fax App securely encrypts your fax (along with the cover sheet!) from point A to point B.
The Benefits of Fax App
This brings us to the specific benefits of Fax App , especially for people who don’t need to fax every day. First, it’s super convenient and flexible, since you can do everything on your smartphone and skip out on emergency dashes to FedEx. You can always upload documents to the cloud ahead of time, but our image analysis software can read off your phone’s camera, so you can instantly convert physical to digital. It’s as easy as email.
We also emphasize security and confidentiality. Fax App uses end-to-end encryption to protect sensitive documents from unauthorized access. Your phone covers physical security; our tech covers network security! These safeguards make it great for PHI, legal, or proprietary business documents.
And since you skip out on buying a fax machine, you don’t have the attendant ink, paper, and dedicated phone line costs. Every subscription to Fax App comes with an online number to deal with all incoming and outgoing faxes. Simple, yes. But also way less expensive.
Finally, we also offer international faxing at the same rate as local. This helps with everything from international finance to sending medical docs from your vacation in the Bahamas. If you consider this next to our certified HIPAA compliance , you get everything you need for personal and professional communications.
Wrapping Up: Fax Cover Sheets Matter – Fax App Can Help
So, there you have it. Fax cover sheets keep your faxes accurate, professional-looking, and secure. For the general user, they make it much more likely that documents end up in the right hands. However, for secure data like PHI, they boost security to keep private records under wraps.
And Fax App makes it super easy to attach the right fax cover sheet to your docs. It’s a simple solution that covers security, flexibility, cost-saving, and ease of use all in one place. Check out our fax cover sheet templates to download and print or use for online faxing.
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Free Fax Cover Sheet Templates
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COMMENTS
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You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your ...
A fax cover sheet template is very useful when sending documents for work, school, or personal matters. It is available in various formats. On the MS Word version and the Google Docs version the date auto-generates when you open the template. Use the bottom section of the fax cover letter to include any messages, comments, requests, or other ...
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A fax cover sheet, also known as a fax cover letter, is a document that is sent with a fax to provide additional information. It includes details about the recipient, the sender, and the contents of the fax. The details provided usually include the sender's name and contact information, the name and contact details of the recipient, the ...
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It's the simple, easy, convenient way to send and receive documents by fax. You can also use MyFax to send faxes via email. Just add one of our fax cover sheets and send your fax on its way. Best of all, MyFax is a paperless system, so you can do your part for the environment. And with local, international, and toll-free fax numbers to choose ...
Letterhead and Fax Cover Sheet Printable Template. This fax cover sheet printable template can be edited in Microsoft Word, as well as Adobe PhotoShop and Adobe Illustrator. It's A4-sized, print-ready, and comes with an instruction and help file from the designer. Letterhead Word Fax Template.
10+ Free Fax Cover Sheet Templates. A fax cover sheet is like a front page for a faxed document. It's kind of like an envelope for traditional letters but for faxes. Its main job is to make sure everything gets to the right place smoothly. On it, you'll find details about who sent the fax, like their name, contact info, and fax number.
Free Fax Cover Sheets. Using these free templates allows you to maintain a uniform and professional appearance across all your fax communications. Whether you need a simple design for everyday use or a more detailed template for confidential messages, they provide a wide range of options to suit your needs.
Include the recipient's name, fax number, and any additional contact information in the "To" field. Indicate the number of pages being sent and provide a brief description of the fax's contents in the "Subject" field. Add any additional notes or instructions in the "Comments" field (if necessary). Sign the cover sheet with your ...
Download the standard fax cover sheet sample. Fill out the fields electronically or by hand. Print the cover sheet and make it the first page of your manually faxed document, or save it as the first page of your electronic document and fax it virtually. FILE TO DOWNLOAD OR INTEGRATE. Standard Fax Cover Sheet Template.
Tip: If you're already in Word for the web, get to the fax templates by going to File > New, and then below the template images click More on Office.com. You'll be on the Templates for Word page. In the list of categories, click Fax Covers. To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.
Say goodbye to bulky machines and paper jams. Create a free account and choose from hundreds of professionally-made fax templates. Streamline your fax communications with our basic fax template. Simple, professional, and ready for use in seconds. Download, print, or use online for free.
Select your professional template from the three choices below. They will download in Adobe PDF format so you do need to have this software in order to download these cover letter fax templates. Fax Cover Sheet 1. Fax Cover Sheet 2. Fax Cover Sheet 3. This is a basic Microsoft Word fax cover page. Blue Word Fax cover Form template.
More Free Fax Cover Sheets. Fax Covers by Microsoft - templates.office.com - A few free fax templates available from Microsoft's template gallery. Collection of Fax Cover Sheets - myfax.com - A very large collection of free fax cover sheets that you can browse and download for Microsoft Word. Many different styles and designs.
Each of these cover letter templates is customizable in Word, so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free ...
Tip: If you're already in Word for the web, get to the fax templates by going to File > New, and then below the template images click More on Office.com. You'll be on the Templates for Word page. In the list of categories, click Fax Covers. To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.
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How to Fill Out a Fax Cover Sheet. Follow these steps to fill out a fax cover sheet: Fill in the recipient's and sender's information, such as names and fax numbers. Indicate the date and time the fax will be sent. Indicate the total number of pages sent. In the "Subject" field, provide a brief description of the fax's contents.
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The above-mentioned Fax Cover Letter templates contain the perfect format, and all one needs to do is fill them up and send them across along with the data and document via fax. ... Resignation Letter Templates - 16+ Free Word, PDF Format Download! 15+ Letters of Recommendation for Graduate School - PDF, DOC: 13+ Employee Reference Letters ...