how to write cover letter for quotation

Written Samples

15 sample cover letters for quotation submission.

Submitting a quotation for a project or service is your chance to shine and stand out from the competition.

The key is an impactful cover letter that grabs the recipient’s attention and persuades them to consider your quote over others.

Sample Cover Letters for Quotation Submission

In this article, we provide 15 stellar sample cover letters you can adapt for your quotation submissions.

No more staring at a blank page – use these as a springboard to craft an irresistible pitch and land that contract.

Cover Letter 1

Subject: Quotation for Office Renovation Project – Acme Builders

Dear Mr. Johnson,

Please find attached our detailed quotation for the office renovation project we discussed last week. Our team was excited to hear about your vision for the space and we have put together a comprehensive plan to bring that vision to life on schedule and within budget.

As a full-service design-build firm, Acme Builders is uniquely positioned to handle every aspect of this project from initial concepts through final build-out. We pride ourselves on superior craftsmanship, attention to detail, and dedication to client satisfaction, as evidenced by our extensive portfolio and glowing client reviews.

Some key highlights of our quotation:

• Repartitioning of existing floor plan to create an open, collaborative workspace
• Installation of state-of-the-art A/V and teleconferencing capabilities in all meeting rooms
• High-end finishes and furnishings from our eco-friendly, locally-sourced suppliers
• Comprehensive project management to ensure on-time, on-budget completion

We are confident you will find our quotation thorough, competitively priced, and backed by an unparalleled reputation for excellence. We look forward to the opportunity to bring this exciting project to fruition together.

Please do not hesitate to contact me directly with any questions. Thank you for your consideration.

Best regards,

John Smith Vice President,

Acme Builders,

555-123-4567

[email protected]

Cover Letter 2

Subject: Quotation for Catering Services – Gourmet To Go

Dear Ms. Thompson,

I am pleased to provide the attached quotation for catering services for Innovatech’s upcoming Annual Leadership Summit. Having had the pleasure of working with your team on several successful events over the past few years, we are thrilled at the prospect of partnering again.

As you will see detailed in the quotation, our proposed menu showcases the freshest seasonal ingredients, impeccable preparation, and gorgeous presentation that are the hallmarks of Gourmet To Go. From the welcoming reception through multi-course lunches and dinners, to all-day beverage service and snacks, we have you covered.

We have also included several enhancements for your consideration:

• Organic cold-pressed juice bar and smoothie station
• Live-action dessert stations with bananas foster and liquid nitrogen ice cream
• Nitro cold brew coffee bar
• Sommelier-curated wine pairings for each course

We are happy to customize any aspect of the proposal to ensure your event is both memorable and flawlessly executed. Our service staff are consummate professionals with deep experience in formal corporate events.

I will contact you early next week to discuss the proposal and answer any questions. As always, it is a pleasure doing business with Innovatech.

Warm regards,

Sarah Jones

Founder and Executive Chef,

Gourmet To Go

555-987-6543

[email protected]

Cover Letter 3

Subject: Quotation for Landscaping Services – Green Thumb Landscaping

Dear Mr. Williams,

Thank you for the opportunity to provide a quotation for landscaping services at River Bend Apartments. I visited the property last week and was impressed by both the location and the existing landscape – it will be a pleasure to enhance the grounds and ensure they remain impeccably maintained for your residents’ enjoyment.

Please find attached a comprehensive quotation detailing our proposed scope of services, including:

• Weekly mowing, edging, and blowing of all turf areas
• Bed maintenance including weeding, deadheading, and pruning
• Seasonal color rotations in all beds and containers
• Monthly irrigation system checks and adjustments
• Tree and shrub fertilization and pest control as needed

As a bonus, we have included an initial site clean-up and mulching at no additional cost. We are confident you will be impressed with the immediate aesthetic impact this will provide.

Green Thumb Landscaping prides itself on reliability, attention to detail, and responsive customer service. Our crews are professional, uniformed, and fully insured. We are committed to exceeding your expectations and serving as a trusted partner in maintaining and enhancing your property.

I will follow up via phone in the next few days to walk through the proposal and address any questions or requested changes. We look forward to serving River Bend Apartments!

Bob Johnson

Green Thumb Landscaping

555-555-1234

[email protected]

Cover Letter 4

Subject: Quotation for IT Managed Services – ABC Tech Solutions

Dear Dr. Patel,

ABC Tech Solutions is pleased to provide the attached quotation for comprehensive IT-managed services for Medical Associates Group. Having recently expanded to 15 locations, your practice is wise to seek a partner to ensure a robust, secure, and smoothly functioning IT infrastructure.

As detailed in our quotation, our services encompass:

• 24/7 proactive monitoring and maintenance of all servers, workstations, and network devices
• Unlimited remote and on-site helpdesk support for all locations
• Implementation of enterprise-grade security solutions including firewall, antivirus, multi-factor authentication, and data encryption
• Secure cloud data backup with rapid restore capabilities
• Strategic IT planning and budgeting as your practice continues to grow

ABC Tech serves several medical groups of similar size and we are well-versed in your unique IT needs and HIPAA compliance requirements. We pride ourselves on serving as a seamless extension of your team, allowing you to focus on patient care with the peace of mind that your technology is in expert hands.

I will reach out shortly to review the quotation and assess the next steps. We are excited for the opportunity to put our expertise to work for Medical Associates Group.

Director of Client Services,

ABC Tech Solutions

555-765-4321

[email protected]

Cover Letter 5

Subject: Quotation for Janitorial Services – Spotless Cleaning Co.

Dear Mr. Brown,

I am writing to provide Spotless Cleaning Co.’s quotation for janitorial services at Hillcrest Manor. It was a pleasure touring your beautiful assisted living facility and envisioning how our team can provide the highest levels of cleanliness and sanitation for your residents and staff.

The attached quotation outlines our proposed scope of work, which includes:

• Daily cleaning and disinfecting of all common areas, dining rooms, activity spaces, and public restrooms
• Sanitization of high-touch surfaces multiple times daily
• Weekly deep cleaning of resident apartments
• Procurement and stocking of all cleaning supplies and consumables
• Emergency response for spills or accidents

At Spotless Cleaning, we understand that an assisted living environment has unique needs. Our staff are fully background checked, uniformed, and trained in proper infection control protocols. We use only EPA-approved disinfectants and green cleaning products to ensure the safety of your residents.

We currently service several senior living communities and are confident we can exceed your expectations while remaining within your budget parameters. I look forward to discussing our proposal in greater detail and hopefully welcoming Hillcrest Manor to our family of satisfied clients.

Mark Rodriguez

Spotless Cleaning Co.

555-456-7890

[email protected]

Cover Letter 6

Subject: Quotation for Signage Package – Metro Signs & Graphics

Dear Ms. Nguyen,

Thank you for considering Metro Signs & Graphics for your restaurant’s rebranding and new signage needs. We share your excitement about the upcoming launch of Chez Nguyen and are honored to provide the attached quotation for a full interior and exterior signage package.

From the striking illuminated exterior logo signage to the elegant window graphics, stylish wayfinding, and Instagram-worthy feature wall in the dining room, our designs are sure to make a statement and set the perfect ambiance for your patrons’ dining experience.

• Custom fabricated exterior signage with energy-efficient LED illumination
• Frosted vinyl window graphics with metallic accents
• Dimensional acrylic letter signage for restroom and back-of-house wayfinding
• Large-scale digitally printed feature mural on textured wallcovering
• Complete installation services by our in-house team of certified installers

We have worked with numerous top restaurants and hospitality brands and understand the importance of cohesive, impactful branding that elevates the guest experience. Our state-of-the-art production capabilities combined with our team’s creativity and attention to detail make us the ideal partner for this project.

I will be in touch shortly to review the quotation and discuss any desired modifications. We are excited to contribute our expertise to the success of Chez Nguyen.

Sales Manager,

Metro Signs & Graphics

555-246-8013

[email protected]

Cover Letter 7

Subject: Quotation for Professional Video Production Services – Studio Five Media

Dear Mr. Patel,

I am pleased to provide Studio Five Media’s quotation for video production services for the upcoming launch of AXON Fitness’s new line of connected home gym equipment. Your products are nothing short of revolutionary and deserve to be showcased with the highest production values and creative storytelling.

As detailed in the attached quotation, we propose a suite of video assets including:

• 2-minute hero product video with 3D animation highlighting key features/benefits
• Series of 15-second social media teaser videos
• 10 exercise demonstration videos featuring brand ambassadors
• Collection of customer testimonial videos shot on location
• Post-production services including editing, color grading, motion graphics, and sound design

Studio Five Media brings together a team of award-winning directors, cinematographers, animators, and editors to create video content that engages, inspires, and drives results. We take great pride in being a turnkey partner, allowing you to remain focused on product development and launch logistics with the confidence that your video needs are in expert hands.

We are happy to adjust any aspect of this proposal to align with your vision and budget. I will reach out early next week to discuss this further. We are thrilled at the opportunity to bring the AXON Fitness story to life.

Alex Rodriguez

Executive Producer,

Studio Five Media

555-369-2580

[email protected]

Cover Letter 8

Subject: Quotation for Industrial Equipment Rental – Crane & Co.

Dear Ms. Desai,

On behalf of the team at Crane & Co., I am pleased to provide the attached quotation for the equipment rental needs of the Stonebridge Construction highway expansion project. Having reviewed the specifications provided, we are confident we can supply the necessary equipment to keep your project moving safely, efficiently and on schedule.

Our proposed equipment package includes:

• Two 40-ton rough terrain hydraulic cranes with certified operators
• Three 10,000 lb. telescopic boom forklifts
• Skid steer loader with auger and breaker attachments
• 60′ articulating boom lift
• 185 CFM air compressor
• Support equipment including generators, light towers and arrow boards

All equipment will be delivered to your jobsite and undergo full safety inspections prior to use. Our 24/7 field service team will be on call to handle any required maintenance and repairs, minimizing any potential downtime.

Crane & Co. has been serving the construction industry for over 50 years. We understand the unique demands of highway projects and pride ourselves on being a one-stop resource for all your equipment needs.

Please feel free to contact me directly with any questions about this quotation. We appreciate the opportunity to be of service and look forward to contributing to the success of this important infrastructure project.

Mark Johnson

National Accounts Manager,

Crane & Co.

555-741-8520

[email protected]

Cover Letter 9

Subject: Quotation for Corporate Transportation Services – Luxury Fleet

Dear Mr. Singh,

I am writing to provide Luxury Fleet’s quotation for corporate transportation services for InfoTech’s upcoming multi-day Global Leadership Summit. With over 500 top executives converging from around the world, seamless and luxurious transportation is essential to the success of this prestigious event.

As outlined in the attached quotation, our proposed transportation plan includes:

• Airport meet-and-greet service for all attendees
• Transfers to and from all summit venues in late-model luxury sedans and SUVs
• On-call dedicated vehicles and drivers for VIP attendees
• Branded passenger vans for group transfers
• Experienced dispatchers to coordinate all logistics

Luxury Fleet specializes in high-touch corporate transportation for events of this caliber. Our professionally-trained drivers, immaculate vehicles, and white glove service ensure that your attendees will travel in comfort and arrive on time.

We are pleased to offer a comprehensive transportation package at a preferential rate given the scale of this event. We are also happy to customize our proposal to best meet the needs of your VIP attendees and corporate image.

I will follow up via phone in the next few days to further discuss our services. We are thrilled at the opportunity to serve as your transportation partner for this landmark event.

Priya Patel

Director of Client Relations, Luxury Fleet

5 55-852-9630

[email protected]

Cover Letter 10

Subject: Quotation for Office Furniture & Design Services – Workspaces Reimagined

Dear Ms. Lee,

It was a pleasure meeting with you and your team to discuss the furniture and design needs for AdventureWorks’ new 20,000-square-foot corporate headquarters. I am excited to provide the attached quotation detailing our recommendations for creating a workspace that embodies your brand, fosters collaboration and innovation, and enhances employee well-being.

Some key highlights of our proposal:

• Open-plan workstations with sit-stand desks and ergonomic seating
• Technology-enabled meeting spaces with integrated conferencing capabilities
• Flexible lounge areas for informal collaboration and socializing
• Biophilic design elements including living green walls and abundant natural light
• Comprehensive project management and installation services

As a certified Herman Miller dealer, we have access to a wide range of high-quality, innovative furniture solutions. We also bring a team of experienced designers who will work closely with you to create a custom space that meets your unique needs and reflects your company culture.

I am confident that our proposal offers a comprehensive and competitively priced solution for your new headquarters. I will be in touch next week to walk through the quotation in detail and discuss the next steps.

Thank you for considering Workspaces Reimagined for this exciting project. We look forward to bringing your vision to life.

Michael Chen

Senior Account Executive,

Workspaces Reimagined

555-963-8520

[email protected]

Cover Letter 11

Subject: Quotation for Event Rentals – Party Perfect Rentals

Dear Mr. and Mrs. Johnson,

Congratulations on your upcoming wedding! I am thrilled to provide Party Perfect Rentals’ quotation for the rentals needed to bring your dream outdoor wedding to life.

As we discussed, our proposed rental package includes:

• Elegant white pole tent with cathedral window sidewalls
• Farm-style cross-back ceremony chairs
• Round reception tables with coordinating linens and napkins
• Rustic-chic lounge furniture for cocktail hour
• Wood dance floor
• Bistro lighting throughout the tent and surrounding trees
• Complete tabletop rentals including china, glassware, and flatware

Party Perfect Rentals is the region’s premier event rental provider, with an extensive inventory and unparalleled service. Our team will handle every detail, from initial consultation and site visit through day-of setup and post-event breakdown, allowing you to relax and savor every moment of your special day.

Please review the attached quotation and let me know if you have any questions or would like to explore any additional options. I look forward to working with you to create the wedding of your dreams!

Best wishes,

Sarah Thompson

Event Consultant,

Party Perfect Rentals

555-741-9632

[email protected]

Cover Letter 12

Subject: Quotation for Commercial Painting Services – Color Crew Painting

Thank you for the opportunity to provide a quotation for painting services for the common areas at Sunrise Apartments. I enjoyed meeting with you and touring the property – the new color palette you have selected will provide a beautiful refresh and enhanced curb appeal for your residents.

Please find attached our detailed quotation, which includes:

• Pressure washing and surface preparation of all exterior surfaces
• Application of premium exterior paint to all building facades, trim, and doors
• Painting of all interior hallways, stairwells, and common rooms
• Minor drywall repairs as needed
• Daily job site cleanup and regular progress reporting
• 3-year warranty on all workmanship

Color Crew Painting has been serving the multi-family residential market for over 20 years. We utilize only the finest quality paints and our meticulous prep work ensures a flawless, long-lasting finish. Our crews are professional, efficient, and sensitive to minimizing any disruption to your residents’ daily lives.

We are confident that our quotation offers a comprehensive and competitively priced solution for refreshing Sunrise Apartments. I will contact you next week to review the proposal in detail and discuss any questions or adjustments.

Color Crew Painting appreciates your consideration and looks forward to hopefully serving your painting needs.

Color Crew Painting

555-852-7410

[email protected]

Cover Letter 13

Subject: Quotation for Landscape Design Services – Green Dreams Landscaping

Dear Ms. Rodriguez,

It was wonderful to meet with you and hear your vision for the landscape surrounding your new home. I am pleased to provide the attached quotation for design and installation services to create the outdoor living space of your dreams.

Our proposed scope of work includes:

• Custom landscape design including hardscapes, water features, and lush plantings
• Installation of a flagstone patio with a built-in fire pit and seating wall
• Construction of a cedar pergola for shade and ambiance
• Planting of privacy screening trees ornamental shrubs and perennial borders
• Installation of automated irrigation system and landscape lighting

At Green Dreams Landscaping, we pride ourselves on our creativity, attention to detail, and commitment to exceeding client expectations. Our team of designers and craftsmen will work closely with you throughout the process to ensure your complete satisfaction.

I am confident you will find our quotation to be comprehensive and competitively priced for the high level of quality we deliver. I look forward to walking through the proposal with you and discussing how we can bring your outdoor oasis to life.

Thank you for the opportunity to earn your business. We hope to transform your property into an enviable showpiece and the backdrop for years of outdoor enjoyment.

Jennifer Wilson

Lead Designer,

Green Dreams Landscaping

[email protected]

Cover Letter 14

Subject: Quotation for Private Event Security Services – Guardian Security Solutions

Dear Mr. Gupta,

I am writing to provide Guardian Security Solutions’ quotation for event security services for the grand opening gala of the new Gupta Museum of Modern Art. With dignitaries and high-profile guests in attendance, we understand the critical importance of a comprehensive security plan.

Our proposed security package includes:

• Perimeter security with uniformed officers and checkpoints at all entrances
• Plainclothes officers stationed discreetly throughout the event space
• Coordination with local law enforcement for crowd control and traffic management
• Pre-event security sweep and continuous monitoring of all event areas
• Executive protection detail for VIP attendees as needed

Guardian Security Solutions is a trusted partner for high-profile events. Our officers are rigorously trained, experienced professionals who maintain the highest standards of vigilance and discretion. We have a proven track record of providing a secure environment while blending seamlessly with the tone of the occasion.

We are pleased to offer our services at a special non-profit rate in recognition of the cultural significance of this event. Please review the attached quotation and let me know if you have any questions or require any adjustments to the plan.

We are honored to be considered for this prestigious event and look forward to the opportunity to serve your security needs.

Mark Thompson

Director of Operations,

Guardian Security Solutions

555-753-9514

[email protected]

Cover Letter 15

Subject: Quotation for Specialty Printing Services – Precision Press

Dear Ms. Singh,

Thank you for considering Precision Press for the specialty printing needs for the launch of Sanavi’s exciting new product line. I am pleased to provide the attached quotation for producing the unique packaging and point-of-sale materials that will make your products shine.

Our proposed printing package includes:

• Custom die-cut product packaging with spot UV and embossed accents
• Large format retractable banners for in-store displays
• Double-sided hanging signs with metallic ink
• Promotional posters and shelf talkers
• Bound product catalogs with soft-touch laminate covers

At Precision Press, we have invested in the latest printing technologies to deliver stunning results for our clients. Our state-of-the-art equipment, combined with our team’s expertise and creativity, allows us to produce printed materials that elevate brands and drive sales.

We take great pride in our attention to detail, color accuracy, and ability to deliver even the most complex projects on time and budget. We are excited to put our capabilities to work for Sanavi.

Please feel free to contact me with any questions about our quotation. I am happy to discuss any changes or value-engineering options to align with your vision and budget. We look forward to hopefully bringing your vibrant new packaging to life.

Rachel Patel Account Executive,

Precision Press

555-987-6541

[email protected]

As these cover letter samples demonstrate, a thoughtful, well-crafted cover letter can be a powerful tool in presenting your quotation in the best possible light and persuading the client that you are the right choice for their project.

By highlighting your unique value proposition, demonstrating your understanding of the client’s needs, and conveying your enthusiasm and professionalism, you set the stage for your quotation to be viewed favorably and increase your chances of winning the business.

So the next time you are submitting a bid or proposal, don’t overlook the importance of an impactful cover letter – it just might be the key to sealing the deal.

Sample Cover Letter for Quotation Submission

The General Manager,

Company Name,

Designation,

Company name,

Sub: Submitting Quotation for Fabrication Work .

Dear Sir/Madam,

As per our discussion, here we are submitting the quotation for the fabrication work , please find the enclosed quotation along with this letter.

For any modifications, please let us know, we will try to revise the quotation.

We ensure quality work at a reasonable cost, and we look forward to hearing from you.

Thanking you.

Cover Letter for Sending Quotation (Format 2)

The person name,

Company name.

Sub: Quotation for Mobile App Development.

As per the discussion in the last week, we hereby submit the quotation for mobile app development .

We have been in this field for more than five years, our world class workforce can develop the best mobile app that can fulfill the needs of you and your customers.

Kindly find the attached quotation along with this letter and give us your valuable response.

We are open to revising the quotation as per your requirements.

Yours sincerely,

Sample Cover Letter for Sending Quotation (Format 3)

The Manager,

Sub: Submitting Quotation for ManPower Supply.

Respected Sir/Madam,

As per your enquiry, here is our quotation to supply manpower to your organization. Kindly find the attached quotation along with this letter.

Please let us know if you want any changes, we will revise the quotation as per your requirements.

We guarantee the supply of quality manpower without any time delay.

Looking forward to your response.

Sample Cover Letter for Sending Quotation (Format 4)

Sub: Quotation for ________ (purpose)

As per your valuable enquiry, here is the quotation for _________( purpose) . 

The price mentioned in the quotation can be held for a few days. Once the offer ends then the price may increase.

Hurry up! to get it at the lowest price.

Sample Cover Letter for Sending Quotation (Format 5)

Sub: AC service quotation.

We are hereby submitting the quotation for AC service , please find the enclosed quotation along with this letter.

We are committed to excellent service and quick response.

Hoping for a long-term business contract with you.

Tips to Write a Good Cover Letter for Submitting the Quotation

• Subject Line: Write the subject line on quotation cover letter, so that the receiver can easily knows why you submitted the letter. 
• Try to remind when you last discussed the work.
• Highlight your expertise and experience in that field.
• If you are ready to revise the quotation then mention it in the cover letter.
• Submit the quotation to the right person.
• What is the first name, middle name, and last name in an Indian passport?
• Property tax name change application format

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Quotation Cover Letter

Last Updated On February 10, 2020 By Letter Writing Leave a Comment

A quotation cover letter refers to a letter written by the seller to a buyer giving information about the pricing of a product, delivery conditions, and the terms of payment. It is an offer for sale.  

The seller writes this letter to the buyer to convince him/her of the suitability of the product he is selling.

The seller sends it in response to an inquiry that has been made previously by the buyer. Therefore, the seller must state all the information required by the buyer when writing such a letter. The buyer must accept a quotation by way of signing and initiate the processing of the order.

Tips for writing a Quotation Cover letter

• While writing the quotation, ensure it’s enclosed – Once all the details are written down, a quote is a confidential document and must be inserted in an envelope with identification on top that indeed it is a quotation. In case the buyer had many letters on board, he will be able to differentiate the quotation from other general letters and give it a priority.
• Prompt the reader about the products- This is in terms of matching the goods with what they wanted and if they would need any modification. This will aid in forming a close relationship, which will, in the long run, form a basis for closing the contract with your organization.
• Entice the reader – Inspire the reader by enticing him to purchase the product now when the prices are still low. This is a tactic to ensure that you close the sale within the shortest time possible.
• Quote the ending date of the terms given – If the pricing and delivery period had an ending date, it’s essential to let the buyer know that the conditions are stipulated for a given period of time. Most likely, if the quotation wins the bid, then the buyer will make sure that the sale is closed within the time limit that you have offered to them.
• Deliver as promised – When you win the bid, do not give any excuses regarding the delivery date, processing period. Ensure that you provide the customer with an excellent customer service experience, which will help build a long term working relationship and, consequently, profitability.

Quotation Cover Letter Template

This refers to a layout that helps the business person to come up with a complete quotation, having been formatted to input the details as befits the quote. Below is an example.

_____________

Date (date on which Quotation is written)

________________

Sub: _________________________________________

Dear _________________,

In reference to the discussion we held on I hereby submit the quotation for supply of Office Chairs and Desks.

I hope that the quotation matches your expected costs, delivery, and type. 

All our furniture have the below specifications; ________________

It’s our sincere hope that you are comfortable with the quotation, and you will let us know when we can proceed in the processing of your order. 

We prefer a 30 days waiting period for payment of any supply from the date of delivery. We believe it is well within your capacity and request for an order soonest. 

Since the manufacturer keeps changing the prices, we also request you to act soon before the prices go up, and we may be forced to amend the prices, and therefore the quoted price will be in place for the next 45 days.

It would be kind of you to give as a go-ahead and allow the smooth running of the supply as soon as you could.

Thanking you,

Yours sincerely,

(__________________)

Quotation Cover Letter Sample

A sample quotation letter is a preformatted letter showing how to write all the information required by the buyer regarding the sale of services from a proposal that was initially made. Below find an example;

Peter England

Furniture people International,

Head of Business,

Mr.  Latifa Kushi.

 Facilities Manager

Robeta Cleaning Services

Philippines

Date: ____________ (Date on which quotation is written)

Sub; Quotation for Supply of Furniture.

Dear Mr. Latina,

As per our discussion held last week over the supply of furniture to your office, I, at this moment, present the detailed quotation in support of your request.

We hope that in the interim, this quotation bears all the information that you would require to make a firm decision and a subsequent order.

We hope that you will let us know on the way forward to be able to move with speed and manage the timelines. Some of the pointers include;

• Our Payment terms- This is done 30 days after the date of delivery.
• Pricing- The prices given are valid for 45 days, depending on the manufacturer’s change of prices. As such, we request your order to be done within this period to avoid changes at the last minute.

Your company has an excellent contract relationship with us and look forward to better times together. Please find attached the quotation. 

For more information, kindly reach the undersigned on email [email protected] at your earliest.

Peter England.

Quotation Cover Letter Email

This is a form of an email quotation sent to the buyer with all the information required to entice him to close a contract with you. Below is an example.

Dear sir/madam,

I am Peter England, the Facilities Manager of the Furniture People international Ltd.

As discussed last week, I, at this moment, present to you a quotation for the supply of furniture to your organization.

We have quoted the prices of each type of furniture, the expected delivery period. What’s more, we are currently offering free delivery if you buy within the next 20 days from the date of this quotation.

Our payment terms are flexible and range between 30-45 days from the date of delivery.

It’s our sincere hope that you are comfortable with this arrangement and look forward to getting a final order to aid in processing the cargo.

Do not hesitate to contact the undersigned for further information on email [email protected]

I will appreciate your prompt reply.

Thanking in advance,

(Facilities Manager)

“Furniture People International Ltd”

A well-designed quotation cover letter is what is needed to entice the buyer to purchase your products. Create a friendly environment and ensure that this goes well with whatever you quote. Never overpromise the customer if you know that you will not deliver.

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• Template: Cover Letter for Quotation

Subject: Quotation from [COMPANY_NAME]

Dear [RECIPIENT_NAME],

Greetings from [COMPANY_NAME]!

I take immense pleasure in introducing to you [COMPANY_NAME], a company based in [COMPANY_CITY], [COMPANY_STATE], [COMPANY_COUNTRY]. I write to you with the intention of giving you a brief overview of our company with the hope that we could take this further into a rewarding relationship.

We come to you with over [COMPANY_EXPERIENCE] years of experience and are backed by team of highly knowledgeable, passionate and motivated professionals.

In addition to giving quality the highest importance, we promote transparency, consistency and fairness through our dealings. While others are trying to deliver customer satisfaction, we are never satisfied with anything less than customer delight.

So, as discussed with you earlier, I have attached a quotation to this email. Please note that the prices mentioned in the quotation are valid for six months from this day.

Thank you for the opportunity to submit our quotation. Should you require more details please do let me know and I will get back to you promptly.

[YOUR_NAME] [YOUR_POSITION]

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Effective Sample Cover Letter for Quotation to Client: How to Craft a Winning Proposal

Hey there! Are you in the process of sending a quotation to a potential client and looking for a well-crafted sample cover letter to accompany it? Look no further! In this article, we have provided some sample cover letters that you can use as inspiration to create your own custom cover letter that best suits the needs of your company and the client. We understand that crafting a cover letter can be time-consuming, but with the right words and tone, it can create a great first impression and leave a lasting impact on your customer. So, take advantage of these sample cover letters by using them as a starting point and customizing them as per your client’s specific requirements. Let’s dive in and explore the different samples that we have put together for you.

What’s the Best Structure for a Sample Cover Letter for Quotation to a Client?

When it comes to writing a cover letter for a quotation to a potential client, you want to make sure you’re following a structure that is both professional and engaging. While you want to provide important details about yourself and your company, you also want to make sure your letter stands out from the pack. Here’s a breakdown of how to structure your cover letter for the best results.

Begin with a brief introduction of your company and your services. You want to make a good first impression, so be sure to highlight what makes your business unique and why your services are the best fit for the client. Use language that is concise and easy to understand, and be sure to address the client by name (if possible).

Next, provide specific details about the product or service you’re quoting. This can include features, pricing, timelines, and more. Make sure to clearly lay out what the client can expect if they choose to work with you, and why your solution is the right fit for their needs. You may also want to provide examples of how you’ve helped other clients in similar situations.

After detailing the specifics of your quote, you want to seal the deal with a compelling closing paragraph. This is a great opportunity to summarize your key points, reiterate your strengths and value, and encourage the client to take the next steps to working with you. Be sure to include a call to action, whether it’s a request for a follow-up meeting or a prompt to sign the contract.

Lastly, make sure to sign off with a professional and polite tone. Including a simple sentence expressing your gratitude for their consideration and an offer to provide additional information or answer any questions can go a long way towards building a positive and lasting relationship with the client.

In summary, a well-structured cover letter for a quotation to a potential client should include:

• A brief introduction of your company and services
• Specific details about the product or service you’re quoting
• A compelling closing paragraph with a call to action
• A professional and polite sign-off

By following this structure, you can create a professional and persuasive cover letter that helps you win more business.

Sample Cover Letter for Quotation to Client

Proposal for event catering services.

Dear [Client Name],

We at XYZ Catering Services are pleased to offer our catering services for your upcoming corporate event on [date] at [venue]. We specialize in offering customized catering solutions to suit your specific needs and budget.

Our experienced chefs will prepare a wide range of delicious dishes that will delight your guests. We use only the freshest and highest quality ingredients in our dishes, and we can cater to any dietary restrictions or allergies your guests may have. Our professional serving staff will ensure that your guests are well taken care of throughout the event.

We would like to invite you to review our attached quotation for our catering services. Please feel free to contact us if you have any questions or require further information. Thank you for considering our services, and we look forward to the opportunity to serve you and your guests.

Best regards,

[Your Name]

Proposal for Graphic Design Services

We are writing to offer our graphic design services to your company. Our team of talented designers and artists has extensive experience in creating stunning visuals for both digital and print media.

We specialize in designing logos, brochures, business cards, flyers, posters, and other marketing materials that can help promote your brand and attract new customers. We use the latest design software and techniques to create professional and eye-catching designs that will set your company apart from the competition.

We have attached our quotation for our graphic design services. Please feel free to contact us if you have any questions or require further information. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Website Development Services

We are pleased to offer our website development services to your company. Our team of experienced developers specializes in building custom websites that are responsive and user-friendly.

We understand the importance of having a professional and functional website that can help your business grow. That’s why we use the latest technologies and design trends to create websites that are both visually appealing and easy to navigate. We can also integrate various features such as e-commerce, social media, and analytics to enhance the user experience and drive more traffic to your site.

Please review our attached quotation for our website development services. Don’t hesitate to reach out to us if you have any questions or require further information. Thank you for considering our services, and we look forward to working with you.

Proposal for Legal Services

We are writing to offer our legal services to your company. Our team of experienced attorneys has a broad range of expertise in various areas of law and can provide you with the legal guidance and representation you need to protect your business interests.

We understand that legal issues can be complex and overwhelming, but we are here to help you navigate through them. Whether you need assistance with contracts, negotiations, litigation, or any other legal matter, we are committed to providing you with personalized and effective solutions that meet your needs and goals.

Please review our attached quotation for our legal services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Translation Services

We are pleased to offer our translation services to your company. Our team of professional translators specializes in providing accurate and high-quality translations in multiple languages.

Whether you need to translate legal documents, marketing materials, or any other type of content, we can help you overcome communication barriers and expand your reach to new markets. We use a rigorous quality assurance process to ensure that our translations are linguistically and culturally appropriate and reflect your brand’s tone and style.

Please refer to our attached quotation for our translation services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for IT Services

We are writing to offer our IT services to your company. Our team of certified professionals has extensive experience in providing comprehensive and customized IT solutions to businesses of all sizes and industries.

We understand that technology plays a crucial role in your daily operations, and we are committed to ensuring that your IT infrastructure is secure, reliable, and efficient. We offer a wide range of IT services, including network security, data backup and recovery, cloud computing, software development, and technical support.

Please review our attached quotation for our IT services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Printing Services

We are pleased to offer our printing services to your company. Our state-of-the-art printing equipment and skilled technicians can produce high-quality prints that meet your specific requirements and deadlines.

We offer a wide range of printing services, including business cards, flyers, brochures, banners, posters, and more. We use only the best quality materials and inks to ensure that your prints look great and last long. We can also help you with graphic design and layout to ensure that your prints are eye-catching and effective.

Please review our attached quotation for our printing services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Tips for Writing a Sample Cover Letter for Quotation to Client

If you are submitting a quotation to a potential client, it is important to make a good impression with your cover letter. Below are some tips on how to write an effective cover letter:

Be professional but personable

Your cover letter should be in a professional tone, but that doesn’t mean it has to be dry and boring. Use language that shows your personality and enthusiasm for the project.

Address the client’s needs

Show the client that you have an understanding of their needs by highlighting specific details from their request for a quotation. Explain how your products or services are a good fit.

Include a clear call to action

Let the client know what you want them to do next, whether it’s to contact you, sign a contract, or request more information. Make it easy for them to take the next step.

Show your value

Don’t just list your prices and services. Explain why your company is the best choice for the client, highlighting your experience, expertise, and commitment to quality.

Customize your letter

Avoid using a generic template for your cover letter. Instead, take the time to customize it for each client and project. This shows that you are paying attention to their unique needs and goals.

Proofread and edit

Avoid typos and grammatical errors by proofreading your cover letter carefully. You might want to ask someone else to review it as well to catch any mistakes you might have missed.

By following these tips, you can create a compelling cover letter that helps you stand out from the competition and win the business.

Frequently Asked Questions about Sample Cover Letter for Quotation to Client What is a cover letter for a quotation?

A cover letter for a quotation is a formal document that accompanies a price quote to a client, explaining the reasons behind the pricing and outlining the scope of work involved in the project.

How do I write an effective cover letter for a quotation?

To write an effective cover letter for a quotation, make sure to introduce yourself and your company, explain the purpose of the letter and the quotation, highlight the key features and benefits of your offer, and provide contact information for follow-up.

What should I include in my pricing quote?

In your pricing quote, make sure to include all of the costs involved in the project, including materials, labor, and any additional fees or charges that may apply.

How can I make my cover letter and quotation stand out from the competition?

To make your cover letter and quotation stand out from the competition, focus on highlighting the unique aspects of your offer, such as your experience, expertise, and track record of success in similar projects.

What should I do if the client requests changes to the quotation?

If the client requests changes to the quotation, carefully review the changes and make sure to update the document accordingly, while still ensuring that the pricing and scope of work remain reasonable and feasible.

How do I follow up with the client after sending a quotation?

To follow up with the client after sending a quotation, send a thank-you email or letter expressing your appreciation for the opportunity, and offer to answer any questions or provide additional information as required.

What are some common mistakes to avoid when writing a cover letter for a quotation?

Common mistakes to avoid when writing a cover letter for a quotation include being too pushy or aggressive, using overly technical language or jargon that may be confusing to the client, and failing to clearly explain the scope of work and pricing involved in the project.

Thanks for Checking Out Our Sample Cover Letter for Quotation to Client

We hope our sample cover letter for quotation to client has been beneficial to you. Remember, writing a cover letter is all about being creative, personal and persuasive. It’s a chance to show your client why your services are the best and why they should choose you. With that in mind, don’t hesitate to add your own spin and creativity to make a lasting impression. Thanks for reading and don’t forget to check in with us again later for more helpful advice on building your business.

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Cover Letter for Quotation to Client

It is a common practice for sellers to prepare a quotation for their client when their client wants to know the price of the items they want to purchase. Clients generally ask a number of sellers to write a quotation and then after careful evaluation, they choose one of the sellers to make the purchase.

The cover letter is the main part of the quotation that gives a brief introduction to the quotation document. It is not a mandatory document as many sellers send their bids without a cover letter. However, those who use this document always manage to impress their clients as the cover letter helps the clients a lot in understanding the bid in a better way.

Many times, sellers fail to win over the client because their cover letter is not good enough even if they have mentioned a good quotation. Follow the tips given below:

• Know the content of the letter when you write it because you cannot afford to miss anything important.
•  Briefly describe what the client can expect to read in the bid so that the length of the letter does not exceed one page.
• Don’t forget to mention the items you are going to write the quotation about.
• Mention the terms and conditions of buying products from you and how much time you take to send the products to your prospective clients.

Sample cover letter for quotation:

Subject: Cover letter for quotation

Respected Mr. ABC,

With reference to the discussion that we had last week regarding the supply of furniture to your office, I am hereby submitting a quotation for the supply of furniture articles including 3 chairs, one table, and one sofa set.

I believe that this quotation will be in line with the total cost, delivery type, and other things that you have expected.

To be clearer and comprehensive, I am hereby providing a list of articles with the specifications of each article below:

Specification 1: __________________

Specification 2: __________________

Specification 3: __________________

We know that you would like to proceed with the processing of your furniture order with us once you have thoroughly checked the quotation that we have submitted. 

You are required to complete the order along with its payment within 30 days after you received the price quotation from us. We will try to deliver you the product at our earliest convenience.

We would like to request you to act upon the price as and when you place the order since there is a fluctuation in the prices. The quotation we have submitted is for the next 35 business days. If you want to place an order after that, you will be required to request the quotation again. We would like to request you to place the order as soon as possible as our product run out of stock very quickly.

Another sample quotation cover letter written by a seller to a prospective client has been given below:

Sample cover letter for bid:

Subject: Cover letter for bid

Regarding the meeting that we had with each other last month, I am submitting a bid for the supply of stationery products to your office. The list of products that we intend to send you includes the following items:

• ____________

We are sure that the bid information we have provided will be able to fulfill your all information needs. If you quickly respond to our quotation, you will be able to procure all the products quickly. Following are some important points to remember:

• You can pay us within a week after you have received the products
• The exchange policy works only if the product is faulty or is not in line with the order that you have placed

We hope that you will be happy buying products from us. We will be very much pleased to serve you.

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How To Choose a Quote for Your Cover Letter (With Template and Example)

Dear [CONTACT NAME], As we previously discussed, here is a preliminary quote for [YOUR PRODUCTS/SERVICES] for [YOUR CLIENT]. If you agree with the quotation, please let us know how you would like to proceed. If not, please let us know and we will work to quickly change the quote to better suit your requirements. To fit your operating budget, we can set up a payment schedule with low monthly payments. Of course, it’s also possible to buy the [YOUR PRODUCTS/SERVICES] outright. But I urge you.

Why include a quote in your cover letter?

Quotes typically appear at the beginning of cover letters. They may introduce concepts, sentiments, or context that the author believes a hiring manager must comprehend. Successful cover letter quotes relate the citation’s goals to deeds and achievements from prior positions. While there are many reasons why people include quotations in their cover letters, they usually try to accomplish one of the following objectives:

What is a cover letter quote?

A quote in a cover letter is a statement or phrase that is credited to another person. Cover letter quotes are an alternative to the conventional cover letter format that may also help hiring managers remember your cover letter. Quotes in cover letters frequently come from business executives, senior management, or pertinent written material that reflects the writer’s character, temperament, or writing style.

Tips for cover letters with quotations

Take into account the following advice when selecting the ideal quote for your next cover letter:

How to choose the best quote for your cover letter

The steps listed below can assist you in creating a cover letter with the ideal quote:

1. Establish why you want to use a cover letter quote

If you’re thinking about including a quote in your cover letter, consider the following:

Knowing why you want to use a quote in your cover letter will help you make a more informed decision about which quote is most appropriate for the job and industry you’re applying for.

2. Determine what makes you stand out

Reviewing your professional and personal experience can help you identify the qualities that set you apart from other applicants when selecting a quotation for your cover letter. Heres an example of determining this in action:

Areeya is putting in a software engineer job application at a Japanese business. She spent two years living in Japan and speaks both English and Japanese with ease. She gained a lot of knowledge about various work practices while she was studying abroad, which affected how she structured her workday. She makes the decision to highlight her work ethic and multiculturalism as special qualities she can bring to her future employer.

Consider looking at your: To determine what makes you a unique candidate, consider:

3. Check for documentation of positive employee reviews

A great way to offer objective support for the qualifications listed in your cover letter is through employer feedback. Consider succinctly quoting your present employer or mentor in your cover letter if they have conducted an employee review, one-on-one meetings, or given encouraging written feedback. Additionally, you might think about requesting brief recommendation letters from your present employer, previous boss, or a local official. Testimonials can demonstrate to a hiring manager your influence in the workplace, your commitment to upholding your reputation, and your potential for success in a new role.

4. Select a quote that matches your style

Consider the attitude you want to project when selecting the quotation to use in your cover letter, taking into account things like:

Quote cover letter template

[Your first and last name] [Your phone number] [Your email address]

[Date you submitted your application]

Who said “Your cover letter quotation” and why it’s significant

Dear [Hiring managers name],

My name is [your name] and I’m writing to you regarding the [job title] position at [organization name]. With over [number] years of experience in [try referencing the requirements from the job advertisement here] and [mention your certifications, licenses, or other documents] I’m eager to continue working in [your industry] for [name of the company], particularly in [certain areas].

I completed [your program of study] and received a [degree] in [major]. I obtained my [additional licensing not previously mentioned] in [year] and started working for a former employer. As a [your previous position], I [explain your actions at work and the results] Over the course of my career in [industry], I’ve [made a significant long-term impact at work], which [list a quantifiable result of the impact you had]

[Mention ethics you and the organization have in common]. I spent [number] years working for [your former employer], [a thorough list of the actions you took and their associated outcomes]

Thank you for your consideration. I look forward to discussing this position with you soon.

[Your name]

Example of a cover letter with a quote

Areeya Suwannasook 555-456-7890 [email protected]

January 3, 2022

Areeya is a person who views a challenge as a chance to connect with others. Her experience with Python and bilingual background enable her to effectively, empathetically, and successfully lead junior engineers. ” – T. Watanabe, President of Kyoto Software.

Dear Hiro Yakamoto,

My name is Areeya, and I’m writing to you regarding the position of software engineer at Tokyo Materials. I have more than ten years of experience using Javascript, C++, and Python and am certified by the Engineering Association. With Tokyo Materials, I’m excited to continue my career as a software engineer, especially in developing Python-based software.

I earned a bachelor’s degree in computer science from Tokyo University. I participated in an Engineering Association-hosted coding boot camp in 2010 and started working for Kyoto Software as a result. I worked with my team to develop accounting software using Python as a junior software engineer, and the program we produced brought Kyoto Software over $1 million. Over the course of my software engineering career, I have successfully led three teams of Japanese and English speakers by utilizing my bilingual background and Japanese work ethic. This has led to my employer promoting me to senior software engineer.

My personal engineering strategy is to continuously enhance software while lowering costs. I managed project planning for 40 different programs during my seven years with Kyoto Software, encouraged new hires to reach their full potential, and oversaw the creation of new software.

Areeya Suwannasook

The 4 Sentence Cover Letter That Gets You The Job Interview

How do you write a cover letter for a quote?

• Ensure it’s adding value. Ensure that any quotation you choose to use is pertinent to the position, highlights your achievements, or is consistent with your experience.
• Let it reveal your passions and goals. …
• Use it to demonstrate why hiring managers should choose you.
• Keep it brief.

Should I put a quote in my cover letter?

A well-placed quotation from a professional will improve your cover letter, leave a favorable impression on the reader, and draw attention to you as a considerate individual who is not only applying for a job but is also eager to improve the company with wise counsel and new ideas.

Can I put a quote on my resume?

Including a quote in your resume is uncommon, but you may do so if you’re especially proud of the compliment or recommendation you received or if you believe it will increase your credibility.

What is a quotation letter?

A quotation letter is a formal letter used to provide a price estimate for a specific good or service. When a customer requests a quotation letter, a seller or service provider sends one.

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Quotation cover letter

Basically, a quotation cover letter will cover what’s known as a formal quotation or a contract. Usually, when a signature is required by a customer so that an order can begin being processed, this is what will be required.

This is simply just a protocol to begin working and building a stable business relationship.

Starting to Write

Let the reader know that the quotation is enclosed for the job to begin and they must sign it.

Ask the reader if the quotation matches their specifications or needs and if business is ready to begin.

Encourage the reader to apply now while prices are low.

If the terms have an ending date, then be sure to specify them.

Sample quotation cover letter

Dear Mr. Coffey,

We discussed this last week, and I’m here to present the quotation for the computer system as discussed. Hopefully, this quotation reflects everything that we covered during the meeting. If there’s something that needs a revision, then please let us know.

We need to know how to proceed if everything is quoted as described. What we would prefer to do is to lease out the system with low monthly payment, but it’s up to you of course. While we do offer the system for an outright purchase, that isn’t a common option that people like to take as it can be expensive. I would hurry though, because we don’t control the market for the pricing and once the manufacturer’s pricing goes up, so does ours. These prices are only going to last for 30 days, so I would act fast.

Related Letters

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Cover Letter for a Cost Quotation Template

Document description.

This cover letter for a cost quotation template has 1 pages and is a MS Word file type listed under our sales & marketing documents.

Sample of our cover letter for a cost quotation template:

OBJECT: COST QUOTATION FOR [PRODUCT/SERVICE] Dear [CONTACT NAME], As we discussed, here’s a preliminary quotation for [YOUR PRODUCTS/SERVICES] for [YOUR CLIENT]. If the quotation is on target, please tell us how you would like to proceed. If it is not, let us know and we will try to quickly revise the quotation to reflect your needs. We can arrange a payment schedule with low monthly payments tailored to your operating budget. Of course the [YOUR PRODUCTS/SERVICES], is/are also available for outright purchase. But I urge you

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• Sample Letters

Sample Quotation Letter Templates

Quotation letters allow individuals, companies, and organizations to inquire about the prices of materials and services offered by certain businesses. The act of sending quotation letters to business cuts down on time and effort that are usually spent by prospective buyers in inquiring the prices of goods and services one by one.

Quotation Letters

Love letters for girlfriend, sample internship acceptance letter templates, sample inform letter templates.

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Quotation Letter to Customer

GreenTech Solutions 123 Eco Street San Francisco, CA, 94102 [email protected] (415) 555-0198 April 7, 2024

Mr. Henry Adams Adams Real Estate 456 Development Way San Francisco, CA, 94103

Dear Mr. Adams,

Subject: Quotation for Solar Panel Installation

Thank you for your inquiry on April 3, 2024, regarding the installation of solar panels for your new development project at Adams Real Estate. We at GreenTech Solutions are excited to provide you with a quotation that not only meets your energy efficiency goals but also aligns with our shared commitment to sustainability.

Based on the specifications and requirements you provided, we have prepared a comprehensive solution designed to optimize energy consumption and reduce long-term operational costs. Please find below the detailed quotation:

Quotation Summary:

• Item : Solar Panel System – Model X200
• Quantity : 50 units
• Unit Price : $800.00
• Total Cost : $40,000.00

Installation Services:

• Site Assessment & Preparation : $2,000.00
• Installation & Setup : $5,000.00
• System Configuration & Testing : $1,000.00
• Total Installation Services : $8,000.00

Grand Total (Including Installation) : $48,000.00

Terms & Conditions:

• Warranty : 10 years for solar panels, 5 years for inverter
• Payment Terms : 50% deposit upon order confirmation, balance due upon completion
• Delivery Timeline : 6-8 weeks from the order date
• Validity : This quotation is valid until May 5, 2024

We believe that our proposed solution offers the best value and efficiency for your project. GreenTech Solutions is committed to providing you with high-quality products and services. Our team is ready to assist with any further questions or to begin the order process at your earliest convenience.

Thank you for considering GreenTech Solutions for your energy needs. We look forward to the opportunity to contribute to the success of your project and to a lasting partnership.

Jessica Lin Sales Manager GreenTech Solutions (415) 555-0198 [email protected]

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Quotation Letter For Job

Bright Future Events 123 Harmony Lane New York, NY, 10001 [email protected] (212) 555-1234 April 7, 2024

Ms. Elizabeth Johnson Johnson Marketing Solutions 789 Market Street New York, NY, 10002

Dear Ms. Johnson,

Subject: Quotation for Event Planning Services

Thank you for considering Bright Future Events for your upcoming corporate retreat. Based on our discussion and your requirements for a 3-day event in October 2024, I am pleased to provide you with a detailed quotation for our event planning services.

Quotation Details:

Event : Corporate Retreat for Johnson Marketing Solutions Date : October 15-17, 2024 Location : Lakeview Resort, Catskills, New York Number of Attendees : 50

Services Included:

• Cost : $5,000.00
• Cost : $10,000.00
• Cost : $15,000.00 ($300 per person)
• Cost : $7,000.00
• Cost : $3,000.00

Total Quotation : $40,000.00

• Payment Terms : 30% deposit required upon contract signing, 40% due one month before the event, and the remaining 30% due one week before the event date.
• Cancellation Policy : Cancellations made more than 30 days before the event will receive a full deposit refund. Cancellations within 30 days of the event will forfeit the deposit.
• Validity : This quotation is valid until April 30, 2024.

Bright Future Events is committed to delivering a memorable and seamless experience for you and your team. We are excited about the possibility of working together and are ready to adjust any of the above services to better fit your needs and budget.

Please feel free to contact me directly should you have any questions or if you would like to proceed with the booking.

Thank you once again for the opportunity. We look forward to making your corporate retreat a resounding success.

Warm regards,

Olivia Martinez Event Director Bright Future Events (212) 555-1234 [email protected]

Quotation Regret Letter

John Carter Carter’s Catering Services 456 Culinary Road Houston, TX, 77005 [email protected] (713) 555-0101 April 7, 2024

Ms. Angela Richardson Richardson Event Planning 789 Festivity Lane Houston, TX, 77007

Dear Ms. Richardson,

Subject: Quotation Regret for Richardson Event Planning’s Gala Dinner Request

Thank you for considering Carter’s Catering Services for your upcoming Gala Dinner event on October 12, 2024. We are honored that you thought of us to cater for such a significant occasion.

After a thorough review of your requirements and our current commitments, it is with regret that I must inform you we are unable to provide a quotation or commit to catering your event. Our team is fully committed to prior engagements around your requested date, and we believe we would not be able to deliver the high standard of service and culinary excellence that your event deserves.

We understand the importance of this gala dinner to Richardson Event Planning and genuinely wish we could be a part of your celebration. To assist you in your planning process, we recommend [Alternative Catering Company], known for their outstanding service and quality. They may have the availability and resources to meet your event’s needs.

Please accept our sincerest apologies for any inconvenience this may cause. We are grateful for the opportunity to have been considered and hope that there might be another occasion in the future where we can work together.

Thank you once again for reaching out to us. We wish you all the best for a successful and memorable event.

John Carter Owner Carter’s Catering Services [email protected] (713) 555-0101

Quotation Letter For Business

Tech Innovations Solutions 123 Digital Way San Jose, CA, 95129 [email protected] (408) 555-0987 April 7, 2024

Ms. Sarah Lee Operations Manager Dynamic Enterprises 456 Enterprise Blvd San Jose, CA, 95131

Dear Ms. Lee,

Subject: Quotation for Software Development Services

Thank you for your inquiry dated April 3, 2024, and for considering Tech Innovations Solutions for your software development needs. We are pleased to provide you with this detailed quotation for the design and development of your new business management software, as discussed in our recent meeting.

Project Overview : Development of a custom business management software tailored to Dynamic Enterprises’ operational needs, including modules for inventory management, customer relations, and internal communications.

Quotation Details :

• Cost : $2,000
• Description : Initial project consultation, requirement gathering, and project planning sessions.
• Cost : $20,000
• Description : Design and development of the custom software, including user interface design and backend development.
• Cost : $3,000
• Description : Comprehensive testing of the software to ensure functionality, reliability, and security.
• Cost : $2,500
• Description : On-site training for staff and support during the implementation phase.

Total Cost : $27,500

Terms & Conditions :

• Payment Terms : 50% deposit required to commence the project, 25% upon completion of development, and the remaining 25% upon project completion and delivery.
• Project Timeline : Estimated 6 months from project initiation to completion.
• Warranty : 12-month warranty covering software malfunctions and bugs, with ongoing support available under a separate agreement.

Validity : This quotation is valid until May 7, 2024.

We believe that our proposal will meet Dynamic Enterprises’ needs by providing a robust and scalable software solution that enhances your business operations. Tech Innovations Solutions is committed to delivering high-quality services and looks forward to the opportunity to work with you on this exciting project.

Please feel free to contact me directly should you have any questions or if you would like to discuss this quotation further.

Thank you for considering Tech Innovations Solutions as your software development partner. We look forward to the possibility of working together.

Best regards,

David Nguyen Sales Director Tech Innovations Solutions [email protected] (408) 555-0987

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Sample quotation letter format in word.

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Quotation Letter Sample PDF

Price Quotation Letter Format in Word

There are numerous types of quotation letters depending on their purpose. If you are currently planning to write a quotation letter, you need to make sure that you are subscribing to its standard format. To help guide you in your letter-writing , download our Quotation Letter Templates on this page.

Quotation Format Letter

Quotation Letter

Price Offer Letter

Size: 82 KB

Price Quotation Letter

Size: 470 KB

What Are Quotation Letters?

A quotation letter is any letter that is being sent to communicate information or make requests about a sales quotation or a quotation proposal. For clarity, a quotation proposal is a document that contains the estimation of prices of particular products or services that a company is selling. This document is prepared by businesses and given to prospective customers or clients. You may also see appreciation letters

What Are the Different Purposes of Quotation Letters?

Since a quotation letter is any letter that is intended for communicating information regarding a quotation and there are different types of information that may be addressed in the process of creating a quotation, then it is only logical that there be different types of quotation letters. You may also see formal letters .

Quotation letters have many types depending on the purpose of writing it. The following are the most common usage of quotation letters:

• A quotation letter is written by a prospective customer to request a quotation proposal from a business.
• Quotation letters are written by a bidding organizer to a couple of businesses or companies to ask them to create a quotation proposal, as well as bring this proposal during a scheduled bidding event or bidding process.
• A quotation letter is written by a prospective customer/buyer to negotiate some terms, prices, or payment, and delivery methods indicated in a quotation proposal.
• A quotation letter is also written by a prospective customer/buyer to approve or agree to the contents of a company’s quotation proposal.
• On the other hand, a quotation letter is also sent to communicate a prospective buyer’s rejection of the terms or prices in a quotation proposal .
• A quotation proposal is sent by companies or businesses in order to inform prospective buyers regarding the revisions they have made in their quotation proposals.

Sample Letter for Quotation Request PDF

Quotation Request Letter

Sample Price Proposal and Quotation Letter

Size: 569 KB

Request Letter for Quotation

Size: 160 KB

Sample Quotation Letter

Size: 715 KB

Quotation for Approval

Size: 654 KB

Quotation Format Letter PDF

Size: 11 KB

What Are the Benefits of Writing Quotation Letters?

There are several advantages of practicing the act of formally sending letters in dealing with the other party in a quotation or bidding process. The following are the most notable benefits of writing quotation letters :

1. A quotation letter allows both parties to be clear.

Letters have a standard format thus the information that it contains would be presented in an easily visible and coherent way. Since a properly written quotation letter is bereft of any ambiguity, it thus means that both the business and the prospective customer can clearly and succinctly enunciate the particular aspects of a quotation that they want to address. You may also see introduction letters .

2. A quotation letter is a formal document that can be admissible in court.

In case there is any confusion as to the terms of a quotation proposal, quotation letters are strong forms of evidence as to the correspondences between the business and its customer. Through the perusal of an authentic quotation letter, the court can examine the aspects of a quotation proposal that both parties have agreed to. You may also see admiration letters .

3. A quotation letter can hold each party liable for any violation of the terms in a quotation proposal.

For example, if the buyer has decided to accept the terms cited in a quotation proposal and has then sent a letter accepting the said proposal together with the payment of the total amount indicated in the proposal. Then afterward, the business failed to deliver the goods on the day it was expected. In this scenario, the buyer has the remedy of going to court and using the quotation letters as evidence of a business agreement format .

To know more about quotation letters, download our templates on this page or you can check out our collection of Quotation Letter Samples. Simply click on the link provided.

Revised Price Quotation Letter Sample

Size: 529 KB

Revised Quotation Format

Size: 87 KB

Quotation Acceptance Letter

Size: 27 KB

Sample Price Quotation Letter

Simple Quotation Letter

Size: 370 KB

Formal Quotation Letter

Size: 205 KB

What Is a Formal Quotation Request Letter?

A formal quotation request letter is a type of quotation letter that is sent by a prospective customer to a business or company. The purpose of this letter is to formally request a business to prepare a quotation proposal and submit it on a particular date.

Importance of a Quotation Request Letter

Most prospective customers are always looking out for goods and services that are of the cheapest price. Of course, these customers would also assess the quality of the products or services offered by a business. Not only that, but it is also important for customers that the available payment receipts methods should they decide to do business with a company are feasible, practical, and more convenient.

1. Initiates Professional Communication :

It serves as the initial professional interaction between a potential buyer and a supplier, setting the tone for future communications and negotiations.

2. Ensures Accuracy :

By specifying the exact needs and requirements, a Quotation Request Letter helps ensure that the supplier provides a precise and accurate quote, reducing the risk of misunderstandings or incorrect pricing.

3. Facilitates Comparison :

It allows businesses to gather and compare quotes from different suppliers systematically, ensuring that they get the best value for their money by considering not just the cost, but also quality, warranty, and service terms.

4. Documents Requirements :

This letter serves as a written record of the buyer’s specific needs and expectations, which can be referred back to during the course of the transaction or in case of disputes.

5. Professional Courtesy :

Sending a formal request for a quotation shows respect and professional courtesy towards the supplier, acknowledging their expertise and the value they bring to the table.

6. Time Efficiency :

It helps in saving time for both parties by clearly stating the requirements and expectations upfront, minimizing the need for back-and-forth communication to clarify details.

7. Negotiation Basis :

The detailed information provided in the response to the Quotation Request Letter can serve as a basis for negotiation, allowing the buyer to discuss terms, prices, or package deals more effectively.

8. Budget Planning :

Having detailed quotations enables businesses to plan their budgets more accurately, taking into account the best estimates of costs for the goods or services required.

9. Legal Protection :

In some cases, the content of a Quotation Request Letter and the response can form part of the contractual documentation, offering legal protection by detailing the scope of work and pricing agreed upon.

10. Enhances Efficiency :

For suppliers, receiving a detailed Quotation Request Letter allows them to better assess their ability to meet the client’s needs and to allocate resources more efficiently.

Indeed, numerous factors can affect a prospective customer’s decision in which business to engage with, that is why most customers would benefit by making inquiries regarding the products or services that they plan to purchase or avail. You may also see event proposal letters .

The matter of selecting the perfect supplier or service provider is a particularly serious one. It is for this reason that prospective customers, especially those who intend to acquire goods or services by bulk, would benefit the most by asking for quotation proposals from various businesses. Take a look at the  leadership recommendation letters  that are mentioned on the internet for more.

Request for Price Quote Email Sample PDF

Size: 44 KB

Price Offer Letter Format

Size: 22 KB

Quotation Letter Examples

Size: 656 KB

Request for Quotation Email Sample

Size: 513 KB

What to Include in a Formal Quotation Request Letter?

A formal quotation request letter has various parts and those are the following:

1. Letterhead.

The letterhead contains the following parts:

• The heading for the information of the prospective buyer (his/her name, contact information, and address)
• The heading block for the information of the company or business (its complete company name, business address, contact information)

2. Formal Salutation.

Letter-recipient should be addressed professionally since it is a business document.

3. Body of the Letter.

The following are the necessary aspects that must be covered in this part:

• The initial statement that clearly expresses the purpose of the letter, which is to request the letter-recipient to prepare and submit a quotation proposal. You may also see complaint letters .
• The explanation of the reason behind the need for a quotation proposal.
• The enumeration of the particular products or services that the prospective customer wishes to address in the quotation proposal being requested.
• The specific date when the quotation proposal should be submitted.

4. Formal Closing.

The letter should be ended in a polite and closing remark. Below it is a space sufficient for the prospective buyer’s signature and complete name. You may also see donation request letters .

To know more about the specific content and format of a formal quotation request letter, feel free to check out our collection of Quotation Letters in Doc. Access these templates by clicking on the link provided.

Quotation Writing Format

Request for Quotation Letter

Sample of Quotation

Size: 38 KB

What Is a Quotation Offer Acceptance Letter?

A quotation offer acceptance letter is a type of quotation letter that expresses the prospective customer’s acceptance of the terms indicated in the specific quotation proposal being submitted by a business. This letter portrays the prospective buyer’s willingness to engage in business with the business that prepared the approved quotation proposal sample .

If you are writing this type of quotation letter, here are some guidelines that you need to follow:

• Make the first sentence of your letter a clear statement of your acceptance of the quotation proposal.
• After that, indicate the specific items in the quotation proposal that you have accepted.
• If there are any minor aspects of the quotation proposal that you need to alter, you can also suggest by delineating the specifics of your preference. It can be that you want the price to be changed, or the arrangements regarding the delivery method, as well as the payment terms. You may also see marketing proposal letters .
• You can also use this opportunity by adding some items that you forgot to ask for in your quotation request letter. For example, if there are additional goods or services that you need and are not included in the quotation proposal, you can ask the business to provide you with another proposal for such items or you may simply request that they revise the previous one, with the assurance that you agree to its prices beforehand. You may also see official letters .

Formal Quotation Letters Template

Formal quotation request letter.

Formal Price Quotation

Size: 157 KB

What is Quotation Used?

Quotations  are widely used in business for several purposes. They serve as formal documents that provide cost estimates and terms for products or services to potential customers or clients. Key uses include:

• Pricing Information:  Quotations itemize costs, enabling customers to assess the affordability of a purchase.
• Transparency:  They offer transparency in pricing and terms, fostering trust and clear communication in business transactions.
• Decision-Making:  Customers use quotations to compare offers from different suppliers, aiding informed decision-making.
• Formal Offers:  Quotations serve as formal offers, creating a legally binding contract when accepted.
• Records:  They create a written record of the agreed-upon terms, helping resolve disputes or misunderstandings.

Offer Quotation Letters Template

Price offer quotation letter.

Size: 56 KB

Offer Quotation Cover Letter Template

Size: 131 KB

What Is a Revised Quotation Letter?

A revised quotation letter serves as the cover letter introduction of a revised quotation proposal. Oftentimes, a prospective customer would negotiate the prices, delivery, and payment methods of a quotation proposal. In response to this, businesses try to cater to the customer’s needs by revising the quotation proposal that they have submitted.

Upon submitting this revised proposal, it is best to attach a revised quotation proposal that would enlighten the prospective customer as to the particular parts that have been revised. Download our Quotation Letters format  now and get started on writing your quotation letter.

How can I Make Quotation?

• Header Information:  Include your company’s name, address, contact details, date, and a unique quotation number.
• Recipient Details:  Add the recipient’s name, address, and contact information.
• Title and Introduction: Provide a title for the sample quotation and a brief introduction expressing appreciation for the opportunity.
• Itemized List:  Create a detailed list of products or services, including descriptions, quantities, unit prices, and total prices.
• Pricing Information:  Specify unit prices, calculate subtotals, and add any applicable taxes, fees, or discounts.
• Terms and Conditions:  Outline payment terms, delivery terms, warranties, and any relevant information.
• Total Amount:  Calculate and display the total cost, which includes subtotals and additional charges.
• Validity and Expiration Date:  Specify the quotation’s validity period to encourage timely decisions.
• Payment Instructions:  Clearly state how payments should be made and provide relevant contact information.
• Contact Information:  Offer your contact details for inquiries or clarifications.
• Closing:  Conclude with gratitude and a call to action, inviting the recipient to accept or discuss the quotation.
• Signature and Date:  Include your name, title, signature, and date.
• Save and Send:  Save the quotation and send it to the recipient via email, mail, or the appropriate method. Tailor the quotation to the recipient’s needs and ensure accuracy, transparency, and professionalism in the document.

General FAQs

1. what is a quotation letter.

A quotation letter can be defined as a document that has the price of the service or a product. This could vary from a customer/client requesting or accepting a sample quote to the service provider. The quoted amount is sent to the supplier/service provider.

2. What is a Quotation Letter used for?

A quotation letter is written by a prospective customer to request forms  for quotation proposal for/from a business. A quotation letter is written by a prospective buyer or a customer for negotiating terms, prices or payment, delivery methods, the goods, and services, etc. that are indicated in a quotation proposal.

3. What Should be Included in a Quotation Letter?

A quotation letter has a few details that must be included in it without fail. They are:

• Company’s name, contacts, tax, registration number, etc.
• Details of the recipient like the name, address, etc.
• Prices of specific goods selected
• Payment terms
• Quotation time and date
• Conditions of delivery
• All details required by the buyer.

4. How do you Send a Quote to a Client?

Always send the quote as soon as possible after the client has contacted you requesting it, maybe within 24 hours. The best way to present a quote to a client is to send them an email writing in PDF format . Emails are professional, easy to track and follow up if accepted.

5. What are the Benefits of Writing a Quotation Letter?

There are plenty of benefits when you use a quotation letter. Some of them are:

• A quotation letter outline allow both partied to be clear on the terms and conditions
• It is a formal document that is legal
• It helps hold parties liable for any violation of the terms mentioned in the proposal.

6. What is Quotation in Business?

In the realm of business, a quotation is a formal document provided by a seller to a potential customer. It outlines the pricing and terms of products or services being offered, often itemizing costs, quantities, and any associated fees. Quotations format facilitate transparent and clear communication between sellers and customers, helping both parties understand the financial aspects of a potential transaction. They play a critical role in allowing customers to assess and compare offers from different suppliers, empowering them to make informed purchasing decisions. Additionally, quotations establish the foundation for a mutual understanding of the terms and conditions of a business deal, contributing to a smoother and more accountable exchange.

7. What is a Quotation Price?

A quotation price  is the specific cost or monetary value a seller or service provider offers for a product or service in a quotation document. It itemizes the price for each item or service listed, helping potential customers assess affordability and make informed decisions.

8. What is Direct Quotation?

A direct quotation, in the context of writing or reporting, is the exact replication of someone else’s spoken or written words within quotation marks. It serves to present the original statement or text verbatim, without any alteration. Direct quotations are used to provide evidence, support arguments, or convey information while attributing it to the original source. They are a common practice in journalism, academic writing, and other sample forms of content creation where accuracy and integrity are vital. Direct quotations offer transparency and allow readers to see the precise words of the source, whether it’s an interviewee, a book, an article, or any other form of documented communication.

In conclusion, a well-crafted quotation letter serves as a professional and detailed sample proposal , outlining product or service offerings, pricing, and terms. It aims to secure a business agreement while showcasing the organization’s professionalism and commitment to meeting the client’s needs.

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Business , Letters

Quotation Letter: How To Write (with Format & Samples)

A Quotation Letter is written by a company with the intent of providing a quotation for their products or services. A quotation letter should clearly describe the products or services being quoted so that the recipient can make an informed purchasing decision. For example, your recipient can make a better decision knowing the exact materials of the pipes you intend to install in a home. When a potential customer is comparing three plumbing quotes, knowing the material involved is as important as knowing the price.

Your quotation can be simple or complex. You might consider offering higher-quality materials at a higher price, and standard materials at a standard price. For example, offering a wooden privacy fence with metal pole supports or with wooden post supports allows the customer several options at different prices. Allowing choice increases the likelihood your company will secure the job.

Quotation Letter Templates

Quotation Acceptance Letter

A Quotation Acceptance Letter is a formal document sent by a client or company to a supplier or service provider, indicating their approval and acceptance of a previously submitted quotation for goods or services. It serves as an acknowledgment that the terms, prices, and conditions mentioned in the quotation are agreeable and acts as an initial step towards initiating the procurement process or project. This letter is commonly used in the business realm to formalize the intention of purchasing and sets the foundation for further transactional details.

Quote Request Letter

A Quote Request Letter is a formal document sent by an individual or organization to a supplier or service provider, asking for a detailed price quotation for specific products or services. It's typically used when one wants to evaluate the cost and details of potential purchases or services, often before making a final decision or entering into a contract. This letter provides the supplier with the necessary information to prepare an accurate quote, ensuring that both parties have a clear understanding of the expectations and requirements.

Things to Consider When Writing a Quotation Letter

You can offer your quote by mail ( letter ) or by email . Either way, it should contain your company name and logo, address, and contact information.

A quotation letter is a professional document, and it should be written in a formal tone . Offer your products or services in a clear and easy-to-read letterhead format . The use of bullet points and tables is common in quotation letters because they make it easy to understand the differences between the services you provide or point down your product qualities.

Your materials, services, or products should be described in as much detail as possible, without making the quote sound like an advertisement . Your potential customer already knows something about what they need. Be clear but don’t create a sales pitch.

What to Include in a Quotation Letter

Your quotation needs to have certain elements to be effective. Here is what you need to include:

• Basic company information
• A show of gratitude for being considered
• List of products and/or services
• Your quotation price(s)
• Total package price
• Options, if possible
• Guarantee information
• Contact information

Tip: A show of gratitude is one of the most essential elements in any professional correspondence. Always let your customer know you appreciate them

Quotation Letter Format

{ your name }

{ your company’s name and logo }

{ your company’s address }

{ your email address }

{ recipient name }

{ recipient address }

Dear { recipient }:

Thank you for considering us for your { product or service } needs. Here is the quote you requested.

Quote for {products or services}

{ This area can be used for guarantee information and disclaimers, if any }

I am happy to discuss this quote with you and answer any questions you might have. You can reach me on my cell phone at { phone number }, or by email at { email address }.

Thank you again for your quote request.

{ your signature }

Sample Quotation Letter

Here is a sample letter based on the above basic format. The quoting company does part manufacturing. They are bidding for a contract for multiple parts, which they will create using their waterjet machining facility.

Jason Mitford

Allied Manufacturing, Inc.

2000 West Highland

Bedford, MI 90776

[email protected]

June 25, 2022

Jessica Morant

Total Aircraft Manufacturing, Inc.

3046 South Ford Street

Bedford, MI 90775

Dear Jessica:

Thank you for considering us for your waterjet machining needs. Here is the quote you requested.

Quote for Manufacturing Aircraft Parts

We will supply the raw materials per your specifications. Each part is subject to quality control approval in your facility.

Note: We have not included any finishing requirements other than those specified in your drawings.

I am happy to discuss this quote with you and answer any questions you might have. You can reach me on my cell phone at (382) 977-6558, or by email at [email protected] . I can easily stop by to see you and talk about your manufacturing needs.

Important: As you can see, this sample letter contains an implied warranty on the parts – “Each part is subject to quality control approval in your facility.” If a part is rejected, the recipient may send it back to be reworked or scrapped at no cost to the recipient. The company has also noted that no finishing requirements other than those on the supplied drawings are included. In other words, if any of the parts need to be painted, anodized, or finished in any other manner than specified in the drawings, this finishing is not included in the quote.

Quotation Letter Template

Product Price Quotation Letter

Service Price Quotation

Quotation Request Letter

Quotation Letter Formats and Samples

All companies should have a format, or template, to use for quotations. The format above works for quotations for services or products. The most important parts of any quotation letter are a show of gratitude and a willingness to discuss the quote. Products and services and their prices, should be clear, descriptive, and easy to understand.

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Home » Letters » Office Letters » Cover Letter for Quotation to Client – Quotation Cover Letter

Cover Letter for Quotation to Client – Quotation Cover Letter

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample cover letter to client for quotation.

Reference No.:

Date: __/__/____ (Date)

___________ (Receiver’s Name) ___________ (Receiver’s Address)

Subject: Offer/Quotation for __________ (Quotation Details)

Dear Sir/Madam,

With reference to your letter no. _________ (letter number) dated _________ (letter received date) received by ________ (E-mail/ Post/ Others) on ______ (received date) regarding enquiry of _______.

Please find enclosed our quotation regarding ___________ (product details) in the specified format requested by you.

Yours faithfully,

___________ (Your Name) ___________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• In the subject line, mention the purpose of the letter, such as "Offer/Quotation for [Quotation Details]."
• Begin with a formal salutation such as "Dear Sir/Madam" or "To [Receiver’s Name]."
• Reference any previous correspondence or inquiry from the client to provide context for the quotation.
• Enclose the quotation or offer requested by the client, ensuring it aligns with their specifications.
• Conclude with a courteous closing such as "Yours faithfully" or "Sincerely," followed by your name and contact information.

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Quotation Letter

Letter maker.

The role of quotation letters is to enable companies, organization and individuals to formally inquire about cost of services and products that another business offers. It’s a sensitive document because of the nature of the information that it contains. Naturally, you would want to write it to the best of your ability, without missing on anything. The best way to do this is to use ready-made templates. These have been professionally-created and thoroughly proofed. Not only are they detailed, but they also don’t have any grammatical mistakes. In this article, we tell you 10 quotation letter examples & templates that you can use to quickly create a professional letter that you send to your client. Read through to the end to learn more.

Quotation Letter Examples & Templates

1. cover letter for a cost quotation template.

• Google Docs

Size: A4 & US

This is a cover letter for a lost quotation. You will be called upon to write this type of letter to request for a quotation which had been sent to you but has been lost or misplaced. This template is intended to make it easy for you to complete your quotation letter. It has spaces where you insert your company name, address, phone number and email address of your organization. Everything is done for you, literally speaking, and the only thing you need to do is to insert your information. The format is also there, so you don’t have to worry.

2. Free Quotation Letter

If you’ve never interacted with quotation letters and you don’t know how to create a quotation letter, do not worry. This template accomplishes everything for you. Just key in your information and you are good to go. Also, you can easily edit it in words so you don’t require any special program or knowledge to edit it.

3. Price Quotation Letter

This is another quotation letter example that you can download and use on the go. Just attach it with your quotation sample and your client will be fully informed about all the important details of your company and its policies. Also, it will show your client the pricing details that they had requested for the services or goods. It’s easy to customize to your exact situation.

3. Sample Cover Letter for a Cost Quotation Template

• Apple Pages

Size: 65 KB

4. Price Quotation Letter Template

Size: 48 KB

5. Sample Quotation Letter

Size: 205 KB

This is a sample quotation letter that you can use as a guide to draft your letter. Available in PDF, the document is easily editable and you don’t need a sophisticated program to edit it. Thus, replacing the placeholder with your information won’t take long. Quotation letter examples come in handy when you are at a remote location and you need to send a quotation letter. You only need to go to the internet, download the form, type in your information and print the letter via Bluetooth. Just like that and you have your quotation letter.

6. Tender Quotation Letter

Size: 102 KB

There are many types of quotation letters and these depend on the purpose for which you want one. If you want to compose a quotation letter, it’s important that you adhere to the standard format. But with these templates, you really don’t need to know anything. The templates have the correct format, so there is no cause for worry.

Also, the template is available in a PDF format that you can easily download and access anytime, anywhere. Next time you want to write a flawless quotation letter, you don’t have to start from the ground up. This template will do you a world of good.

7. Quotation Enquiry Letter

Size: 119 KB

Send this quotation letter if you want to communicate information, or you want to request for a quotation proposal or sales quotation . This template enables you to include information about the estimated cost of particular services or products that a given company is selling. The document is often prepared by a business and sent out to prospective clients.

8. Request for Quotation Letter

With this template however, you don’t have to know how to create a quotation letter. It has everything you need, and the only thing that you will be doing is to replace the placeholder with your information. It offers a fast, efficient and timely way of generating your quotation letter. Even if you’ve never done this kind of letter before, you will manage quote well.

9. Sample Quotation Cover Letter

Size: 11 KB

This quotation letter example is written in a standard format that makes the information it contains to be easily coherent and visible. It is straightforward in nature, something that enables it to pass information from the business to the prospective customer succinctly and concisely. The ready-made template has placeholders that you will replace with your information, meaning that just about anybody can learn how to create a quotation letter with this template. And editing is couldn’t be easier. You can use Ms Word or Excel sheet to edit the template and key in your information. Because it is downloadable, it is available on the go. Therefore, if you should find yourself away from the office but you want to prepare this document and send it over to a client, just download and edit it and you are good to go.

10. Sample Vehicle Quotation Letter

Size: 513 KB

This sample vehicle quotation letter template offers a great guide to writing your own letter . Available in PDF, this template includes everything that needs to be in a standard letter and there means you won’t miss a thing.

The good news is that with this template, creating your quotation letter doesn’t have to be difficult. As it has the right format with all the type of information that you should provide, anyone really can prepare this document. It takes only minutes for you to replace the information here with yours, and you will have created a quotation letter, just like that.

11. Regret Letter for Wrong Quotation

Size: 38 KB

These things happen. Sometimes you can unknowingly write a wrong quotation. To undo it, you will need to write a letter. This template is an example of a letter that you can write when you want to apologize for a wrong quotation.

The letter is complete, and you can use it to quickly create your quotation letter. It has the right format, and clearly asks you to include all the necessary information that’ usually required of this letter. It makes it very easy to learn how to create a quotation letter, as all that one needs to do is to type in their information.

Text prompt

• Instructive
• Professional

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Cover Letter Quotation

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• Sender's Information : Include the name, address, contact details, and any relevant identification numbers of your company or business.
• Recipient's Information : Address the letter to the specific individual or organization who will receive the quotation. Include their name, title, company name, and address.
• Date : Provide the date when you are sending the cover letter.
• Salutation : Start the letter with a formal salutation, addressing the recipient by name (e.g., "Dear Mr. Smith," or "To Whom It May Concern:").
• Introduction : Begin with a brief introduction, explaining the purpose of the letter. Mention that you are submitting a quotation in response to their request for a price estimate or proposal.
• Reference : Include a reference number or identifier for the quotation or proposal, especially if it has been previously discussed or requested.
• Details of the Quotation : Provide a concise summary of what the quotation includes. This might involve listing the products or services offered, their specifications, quantities, and prices.
• Additional Information : Offer any additional relevant information that might help the recipient understand the quotation better. This could include details about discounts, payment terms, delivery schedules, or any special terms and conditions.
• Call to Action : Encourage the recipient to review the quotation thoroughly and express your willingness to answer any questions or provide further information.
• Closing : Use a professional closing, such as "Sincerely," followed by your name and signature if the letter is in print, or your typed name if it's an electronic document.
• Attachments : If there are any supporting documents, such as product catalogs, brochures, or terms and conditions, mention them in the letter and ensure they are attached.
• Contact Information : Include your contact information (phone number and email address) so that the recipient can easily reach out with questions or to accept the quotation.
• Brief, preferably one page in length;
• Clean, error-free, and easy to read;
• Structured and written to highlight your strengths;
• Immediately clear about your name and the position you are seeking.

DISCLAIMER Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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How To Write An Appealing Cover Letter?

How to write the perfect cover letter? We provide the best professional, formal and basic letter of cover templates for you, which you can send together with for example your: Resume, Quotation, Memo, Contract, etc.

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Business Quotation Letter | Samples & Examples

Business quotation letters are by their nature written in formal business letter style and they are meant to transmit important cost information to a concerned organization or company. The letter’s style mainly depends on the relationship between the two parties. A quotation represents an offer for sale and is sent in response to an organization or person’s inquiry. A business quotation letter contains details about the prices of specific goods, the way the payment will be made and conditions of delivery.

The business quotation letters are divide into the following types: Requests for proposals, Requests for quotations, Invitations for bids, and  Requests for information .

Request for Proposal

Requests for proposal or  RFP  offer details about the customer’s needs to buy. The customer sends a request for a proposal letter or emails to the vendor on specific product, project or service. And vendor sends a detailed proposal as per requested, along with cost, word strategy, required time duration, etc.

Request for Quotation

Request for quotation or  RFQ  are made when customers want to buy massive quantities. RFQs can be very detailed and obviously lengthy, but they are not longer than an  RFP . Generally, they consist of cost data.

Invitation for Bids

Company sends this invitation for bids quotation letter to multiple vendors and ask them to bid for the lowest cost along with maintaining the same work quality and time frame. A bid form usually attached with the letter that represents the existing offers and blank spaces to fill in required details.

Writing Tips for a Quotation Letter

Whoever you are writing the business quotation letter to, write it as if the receiver only has a minute or two to look over it. To be effective, a business quotation letter must have short bullet point lists to draw consideration. The opening paragraph must attract the reader’s attention and let him know why he should choose your services. You must choose how to write your first paragraph wisely because it can make the difference between being read or being thrown in the trash.

Moving on to the next paragraph of your  business letter , it must allow the reader to recognize the benefits of your proposal . Show them how your services can improve and increase their business. Another way of keeping as much time as possible the attention is to break down the letter into small parts because people tend to pay more attention if the letter seems shorter and well-structured (paragraphs of four to five sentences).

Most business quotation letters include contact information in their headers, such as the sender’s name, phone number, and address. Following the contact information comes the date when the letter was sent. In the case of a business letter sent via email, the letter should start with a formal salutation and get straight into the subject.

The Business Quotation Letter’s Format is the Following:

Your name, address, city, zip code, phone number and email address should be included in the contact information. Following the contact info is the date. After these comes the contact information about the person or company you are writing to, the formula of salutation, the body of the business quotation letter, complimentary close and your signature (handwritten signature if the letter is mailed).

These are the main steps in writing an appropriate business quotation letter. To sum it up, a business quotation letter must provide the information in short and clear sentences, attract the attention of the reader, show respect and lack errors. If you follow these steps, then you can write a proper business quotation letter.

Sample Business Quotation Letters

This sample represents a price quotation request letter for products that a company requires to upgrade its systems.

Sample Letters

Following are some sample letters to help you with sentence structuring and format:

Letter of quotation to customer sample

Dear valued Customer,

I noticed your recent inquiry about the price of shipping fairly used laptops to Kenya. At the requested amount, tax inclusive, this will cost you $16700 per month for 40 pieces.

Since you are a new customer and we wish to retain you as our loyal client and show you how much we value your potential business, we are willing to offer you a 15% discount off your monthly purchases for one year, provided you stick to our agreed terms within the next 60 days.

We really appreciate you, and we look forward to working with Teck World Kenya. We hope this is the beginning of a long and prosperous business relationship.

Yours Sincerely,

Francesca Orea

EX- U.K. laptop company.

Letter of quotation request sample

Premium Wallpapers Limited,

6654, Kijani Ridge,

New Orleans.

Dear Mr. Kevin,

I am writing to request a price quote for installing wallpapers in my home.

I have a seven-bedroom mansion, and I would like to install wallpapers in all the bedrooms and my living room. I would like you to send one of your workers to do a measurement of my house to obtain the accurate square feet of the rooms. I will cater to this fee. You will also be required to paint my entire house. I will source my own paint.

Kindly provide me with the pricing information and expected finishing time for this job. I intend to hire someone who can complete it within one week. Please remember to account for that in your proposal.

Kevin Bryant.

Letter of quotation acceptance sample

Dear Home Internet Service provider,

I am grateful for the quote you provided on September 24, 2020, for installing WIFI throughout my residential suite.

A total of $ 8,937 meets my designated budget; therefore, I would like to accept your service officially.

I would really appreciate it if you complete the job by October 12, 2020. If this is feasible, kindly let me know when you are ready to start the work to prepare my tenants accordingly.

Kindest regards,

Dr. Jeanette Washington

Lamarche Residential Suite.

Free Downloadable Templates

Lastly, here are free editable templates that can be used as per needs:

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Free quotation templates for small businesses.

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Free Quotation Letter / Email Samples

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Free Quotation Letter / Email Templates

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12 Business Quotation Letter Templates (Editable)

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• Quotation Letter: Format and Samples

How to Write a Quotation Letter: A Complete Guide with Examples

A quotation is a formal letter document used to provide the price for a product or service when a customer requests. Sellers or service providers send it, and it helps them understand the cost involved in buying items or services. Quotation letters are useful for evaluating expenses and can also assist in claiming reimbursements from companies.

This article on quotation letter format explains the key elements that should be included in your letter and offers sample letters for reference. By following these examples, you can easily draft your quotation letter. For further guidance, Vedantu provides additional resources to help you perfect your writing skills and handle such professional tasks effectively.

How to Write a Quotation Letter?

To write a quotation letter, follow these steps:

Start with Your Address and Date : Place your address and the date at the top of the letter.

Add the Recipient’s Address : Below your address, write the recipient's address.

Include a Clear Subject Line : State the purpose of the letter, such as “Quotation for (Product/Service).”

Use a Formal Greeting : Address the recipient with a formal salutation like "Dear (Recipient’s Name)."

Provide Details : Mention the product or service, including specifics such as quantity, price, and terms. Include any additional details like delivery time or payment terms.

Include a Validity Period : State how long the quotation is valid to encourage a timely response.

End with a Polite Closing : Use a closing phrase like “Sincerely” or “Best regards,” followed by your name and signature.

Attach Any Supporting Documents : If necessary, include brochures, price lists, or other relevant documents.

Format for Quotation Letter

(Your Name) (Your Position) (Your Company Name) (Your Company Address) (City, State, ZIP Code) (Email Address) (Phone Number)

(Recipient's Name) (Recipient's Position) (Recipient's Company Name) (Recipient's Company Address) (City, State, ZIP Code)

Subject: Quotation for (Product/Service Name)

Dear (Recipient's Name),

Thank you for your interest in (Your Company Name). As requested, we are pleased to provide you with a quotation for (Product/Service Name). Below are the details:

Total Quotation Amount: (Total Amount)

Please note that the prices mentioned are valid for (Validity Period) and are subject to change after this period. The quotation includes (any additional terms, such as taxes, shipping costs, etc.).

Should you have any questions or need further clarification, please feel free to contact us at (Your Phone Number) or (Your Email Address). We look forward to your response and hope to establish a successful partnership .

Thank you for considering our quotation.

(Your Name) (Your Position) (Your Company Name)

Samples for Quotation Letter

Look at the sample quotation letters to understand how to format your own. These examples show you how to include all important details.

For more information on different types of letters, read our article on Letter Writing .

Sample Quotation Letter 1: Request for Quotation on Fabrics

Receiver’s email address: [email protected]

Subject: Request for Quotation

Dear Sir/Ma’am,

I am Sachin, the Marketing Executive at AND Clothing Pvt. Ltd. We are looking to purchase various fabrics and request a quotation for the following items:

Please confirm the availability of these fabrics and provide us with the cost per metre as well as any discounts for bulk purchases. Include shipping costs in your quotation. We expect a response within a week.

If you have any questions, feel free to contact me.

Thank you for your attention.

Anupama Srinivasan

Contact Number: 12345

Email id: [email protected]

Sample Quotation Letter 2: Request for Quotation on Office Supplies

Receiver’s email address: [email protected]

I am Priya, the Purchasing Manager at XYZ Corp. We require the following office supplies and would appreciate a quotation:

Please provide the unit prices, any bulk purchase discounts, and shipping charges. We would like to receive your quotation within five business days.

If you need more information, do not hesitate to contact me.

Best regards,

Ravi Sharma

Contact Number: 67890

Email id: [email protected]

Sample Quotation Letter 3: Request for Quotation on Catering Services

Receiver’s email address: [email protected]

I am Anita from ABC Events. We are organizing a corporate event and need a quotation for catering services:

Menu: Continental Buffet

Number of Guests: 150

Service Duration: 4 hours

Please include details on your per-person pricing , available package deals, and costs for additional services like beverages and desserts. We hope to receive your quotation by the end of this week.

For any queries, please contact me.

Anita Verma

Contact Number: 54321

Email id: [email protected]

Sample Quotation Letter 4: Request for Quotation on IT Equipment

Receiver’s email address: [email protected]

I am Aarti, the IT Manager at GHI Tech Solutions. We are looking to purchase the following IT equipment and need a quotation:

Please provide the unit prices, any bulk discounts, and shipping costs. We would appreciate receiving your quotation by the end of this week.

Feel free to reach out for more details.

Aarti Mehta

Contact Number: 23456

Email id: [email protected]

Sample Quotation Letter 5: Request for Quotation on Building Materials

Receiver’s email address: [email protected]

I am Rajesh from JKL Construction . We need a quotation for the following building materials:

Please provide the cost per unit, any bulk order discounts, and delivery charges. We hope to receive your quotation within the next five days.

For any additional details, please contact me.

Rajesh Kumar

Contact Number: 34567

Email id: [email protected]

Test Your Knowledge: Writing a Quotation Letter

Task 1: product quotation.

Write a quotation letter to a supplier requesting prices for a range of office supplies, including pens, notebooks, and staplers. Include details about the quantity needed for each item and ask for any bulk purchase discounts and shipping costs.

Task 2: Service Quotation

Draft a quotation letter to a catering company for an upcoming event. Specify the number of guests, the type of cuisine you are interested in, and any special requirements. Request a detailed quote including per-person pricing, package options, and additional service costs.

Task 3: Equipment Quotation

Create a quotation letter to an IT equipment provider. Request a quote for computers, printers, and networking equipment for a new office setup. Include the quantity of each item, and ask for details on unit prices, any bulk discounts, and delivery charges.

Now check out if you got them all right from the answers below:

Letter of Quotation

Subject: Request for Quotation on Office Supplies

I am Priya, the Purchasing Manager at XYZ Corp. We are looking to purchase the following office supplies and would like to request a quotation:

Please provide the cost per unit for each item and let us know if there are any discounts for bulk orders. Also, include shipping charges in your quotation. We would appreciate receiving this information within five business days.

Feel free to contact me if you need more details.

Priya Sharma

Email id: [email protected]

Subject: Request for Quotation for Catering Services

I am Anita from ABC Events, and we are planning a corporate event for 150 guests. We would like a quotation for catering services, including:

Cuisine Type: Continental Buffet

Please provide details on the per-person cost, available packages, and any additional charges for extra services like beverages and desserts. We need to receive your quotation by the end of this week.

For any questions, feel free to contact me.

Subject: Request for Quotation on IT Equipment

I am Aarti, the IT Manager at GHI Tech Solutions. We need a quotation for the following IT equipment:

Please include the cost per unit for each item, any bulk discounts, and shipping charges in your quotation. We would like to receive your response by the end of this week.

If you need further information, please contact me.

Takeaways from this Page

This page on quotation letters explains how to request prices for products or services. It covers the key elements to include, such as details about the items and any discounts. You'll learn about the format and see sample letters to guide your writing. Understanding how to draft a clear and detailed quotation letter helps in getting accurate quotes and making informed decisions. Check out the samples to see how it’s done.

FAQs on Quotation Letter: Format and Samples

1. What is a quotation letter?

A quotation letter is a formal document that gives a price estimate for products or services. It lists the costs, quantities, and terms of sale.

2. How do I use the quotation format letter?

Use the quotation format letter to request prices. Include details about the products or services you want and any special conditions.

3. Where can I find a sample quotation letter format in Word?

You can find a sample quotation letter format in Word online. This helps you create a professional-looking letter easily.

4. What is included in a quotation letter format for business?

A quotation letter format for business includes your details, the recipient's details, product or service descriptions, prices, and terms.

5. How do I write a quotation letter for products?

In a quotation letter for products, list the product names, quantities, unit prices, total costs, and delivery details. Add any discounts and terms.

6. What should be included in a quotation format letter?

A quotation format letter should have your business details, the recipient’s details, item descriptions, pricing, and payment terms.

7. Can I use a sample quotation letter format in Word for different types of businesses?

Yes, you can use a sample quotation letter format in Word for different types of businesses. Just adjust the details to fit your specific needs.

8. What is the purpose of a quotation letter format for business?

The purpose of a quotation letter format for business is to provide a clear price estimate. It helps set expectations and finalise deals.

9. How do I ask for a quotation using a quotation letter format?

To ask for a quotation, describe the items or services you need, including quantities and details. Request pricing, discounts, and any additional terms.

10. What should I avoid in a quotation letter?

Avoid vague descriptions, missing details, and unprofessional language. Make sure all costs and terms are clear.

11. How does a sample quotation letter format help me?

A sample quotation letter format shows you how to structure your letter. It helps you include all necessary details and appear professional.

12. What are the benefits of using a quotation letter format for business?

Using a quotation letter format for business makes your offer clear and professional. It helps manage expectations and smooth the transaction process.

Quotation Letter with Format and Samples

Table of Contents

What is Quotation Letter

A quotation letter, also known as a price quotation letter, is a formal document used in business to provide pricing details for products or services. It follows a specific quotation letter format and is essential in various business scenarios, including responding to request for quotation letters and sending quotation letters to customers . These letters help businesses communicate pricing, terms, and conditions clearly, fostering effective relationships and facilitating transactions.

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A quotation letter, often referred to as a price quotation letter or quotation letter format , is a formal written document used in business communication. It is a response to a request for information about pricing, products, or services. This document is a key part of the quotation letter format for business and plays a crucial role in quotation letter meaning in Hindi and other languages.

In the context of sample quotation letter format in Word , a quotation letter provides comprehensive details regarding pricing, specifications, and terms and conditions. It serves as a sample quotation letter for services or products and outlines the quotation letter format in Word (DOC) for easy editing and customization.

A quotation letter is typically used in various business scenarios, including requesting a quotation letter with product details or requesting a quotation letter with fee details for services. It’s also essential when writing a quotation letter for tender to participate in competitive bids and procurements.

Quotation Letter Format

The quotation letter format is a structured template used in business communication to provide clear and organized pricing information. It plays a pivotal role in various business contexts, such as responding to request for quotation letters and sending quotation letters to customers. This format includes essential details like pricing, product specifications, and terms and conditions, ensuring professionalism in quotation letter format for business and making it easier to understand for all parties involved.

(Your Company Name) (Your Company Address) (City, State, ZIP Code) (Your Phone Number) (Your Email Address) (Date)

(Recipient’s Name) (Recipient’s Title) (Recipient’s Company Name) (Recipient’s Company Address) City, State, ZIP Code

Dear [Recipient’s Name],

I hope this letter finds you well. We are pleased to provide you with a quotation for the [product/service] you have requested. We understand the importance of this request and have prepared a detailed quotation to meet your requirements.

Here are the details of the quotation:

• Product/Service Description: [Provide a clear and concise description of the product or service.]
• Quantity: [Specify the quantity of the product or service.]
• Price per Unit: [Indicate the price for each unit of the product or service.]
• Total Cost: [Calculate and state the total cost, considering quantity and price per unit.]
• Delivery/Payment Terms: [Explain the delivery schedule and payment terms, including any deposits or milestones.]
• Validity Period: [Specify the period during which this quotation is valid.]
• Additional Information: [Include any other relevant information or terms, such as warranties or customization options.]

We believe that our quotation letter format in Word (DOC), which can be easily customized, will meet your requirements effectively.

If you have any questions or need further clarification, please do not hesitate to contact us at [Your Contact Information].

Thank you for considering our quotation. We look forward to the opportunity to serve you.

(Your Name) (Your Title) (Your Company Name) (Your Contact Information)

Letter to Editor Format

Quotation Letter Sample

(Recipient’s Name) (Recipient’s Title) (Recipient’s Company Name) (Recipient’s Company Address) (City, State, ZIP Code)

Subject: Quotation for (Briefly Describe the Product/Service)

Dear (Recipient’s Name),

We appreciate your interest in (product/service) and are pleased to provide you with a detailed quotation for your requirements. Our team has carefully reviewed your request, and we are confident in our ability to meet your needs effectively.

Here is the breakdown of the quotation:

• (Product/Service Description): (Provide a clear and concise description of the product or service.)
• (Quantity): (Specify the quantity of the product or service.)
• (Price per Unit): (Indicate the price for each unit of the product or service.)
• (Total Cost): (Calculate and state the total cost, considering quantity and price per unit.)
• (Delivery/Payment Terms): (Explain the delivery schedule and payment terms, including any deposits or milestones.)
• (Validity Period): (Specify the period during which this quotation is valid.)
• (Additional Information): (Include any other relevant information or terms, such as warranties or customization options.)

Please note that this quotation is valid until (Validity Date).

If you have any questions or need further clarification, please do not hesitate to contact us at (Your Contact Information).

We value your consideration of our quotation and the opportunity to serve your needs. We look forward to the possibility of working together.

How to Write a Quotation Letter

Writing a quotation letter can seem daunting, but with the right approach, you can create a professional and effective document. Follow these steps to craft a compelling quotation letter for your business needs:

• Understand the Request: Before you start, fully grasp the client’s request or inquiry. This includes understanding the quotation letter format they prefer and the specific details they require.
• Gather Information: Collect all necessary information about the product or service you’re quoting. This includes product descriptions, pricing, and any additional terms and conditions.
• Choose the Right Format: Select an appropriate quotation letter format that aligns with your industry and the client’s expectations. This might include quotation letter format in Word (DOC) or a custom template.
• Begin with a Salutation: Address the recipient courteously. Use their name and title if available, such as “Dear Mr. Smith” or “Dear [Recipient’s Name].”
• Introduce Your Company: Start the letter by introducing your company briefly. Include your name, company name, address, contact information, and any relevant credentials.
• Describe the Product or Service: Provide a clear and detailed description of the product or service you’re quoting. Highlight its features and benefits.
• Specify Pricing: Include the pricing information, such as the price per unit and any discounts. Calculate the total cost, considering quantities and any additional charges.
• Outline Payment and Delivery Terms: Clearly state the payment terms and any deposit requirements. Explain the delivery schedule, including estimated delivery dates.
• Add a Validity Period: Mention the period during which the quotation is valid. This helps prevent misunderstandings if market conditions change.
• Include Additional Information: If necessary, provide other relevant details, such as warranties, customization options, or special terms and conditions.
• Provide Contact Information: Ensure the recipient knows how to reach you for questions or clarifications. Include your contact information prominently.
• Close Professionally: Conclude the letter with a polite closing statement expressing gratitude for considering your quotation. Invite the recipient to reach out for further discussion or action.
• Sign the Letter: Sign the letter with your name and title, if applicable. Include your company name and contact information once more.

By following these steps and utilizing a suitable quotation letter template, you can create a well-structured and professional quotation letter that effectively communicates your pricing and terms to potential clients or partners.

How to Write Application Letter

Construction Quotation Sample Letter

(ABC Builders Pvt. Ltd.) (123 Construction Street) (New Delhi, 110001) (Phone: +91-XXX-XXXXXXX) (Email: [email protected]) (Date: October 15, 2023)

(Mr. Rajesh Sharma) (Procurement Manager) (Sharma Enterprises) (456 Supply Avenue) (Mumbai, 400001)

Subject: Construction Quotation for Residential Project

Dear Mr. Sharma,

We are delighted to provide you with a comprehensive quotation for the construction services you require for your upcoming residential project. At ABC Builders Pvt. Ltd., we are committed to delivering high-quality construction solutions tailored to your needs.

Here is the breakdown of the construction quotation:

• Project Details: Construction of a new residential building, including foundation, structure, and finishing.
• Project Size: – 5,000 square feet
• Price per Square Foot: INR 2,500
• Total Cost: INR 12,500,000
• Construction Timeline: Start Date: November 1, 2023 Completion Date: April 30, 2024
• Payment Terms: 30% upfront upon project commencement 40% upon reaching the halfway construction milestone 30% upon project completion
• Validity Period: This quotation is valid until November 15, 2023.
• Additional Information: Our quotation includes all labor, materials, and equipment required for the project. It also encompasses a 2-year structural warranty.

Should you have any questions or need further information, please feel free to contact our project manager, Mr. Sanjay Verma, at +91-XXX-XXXXXXX.

We appreciate your interest in ABC Builders Pvt. Ltd. and the opportunity to serve your construction needs. We look forward to the possibility of working together on your prestigious residential project.

(Sanjay Verma) (Project Manager) (ABC Builders Pvt. Ltd.) (Phone: +91-XXX-XXXXXXX) (Email: [email protected])

Quotation Letter Example

Quotation Letter Format for Business

ABC Services Pvt. Ltd. 456 Business Street New York, NY 10001 Phone: (555) 555-5555 Email: [email protected] Date: October 20, 2023

Mr. John Smith Procurement Manager XYZ Corporation 789 Enterprise Avenue Los Angeles, CA 90001

Subject: Quotation for Office Cleaning Services

Dear Mr. Smith,

We appreciate your interest in our office cleaning services and are pleased to provide you with a detailed quotation for your business needs. ABC Services Pvt. Ltd. is committed to delivering high-quality cleaning solutions tailored to your requirements.

• Service Description: Comprehensive office cleaning, including daily cleaning, trash removal, and disinfection.
• Square Footage: 10,000 square feet
• Price per Square Foot: $0.15
• Total Monthly Cost: $1,500
• Cleaning Schedule: Daily, Monday to Friday
• Payment Terms: Monthly billing with a 30-day payment window.
• Validity Period: This quotation is valid until November 20, 2023.
• Additional Information: Our quotation includes all cleaning materials and equipment required for the service. We also provide a 100% satisfaction guarantee.

Please feel free to contact us at (555) 555-5555 or via email at [email protected] if you have any questions or require further clarification.

We appreciate the opportunity to serve XYZ Corporation and look forward to the possibility of providing our exceptional cleaning services to your organization.

Jane Doe Sales Manager ABC Services Pvt. Ltd. Phone: (555) 555-5555 Email: [email protected]

Sample Quotation Letter to a Customer

XYZ Electronics Pvt. Ltd. 123 Tech Avenue San Francisco, CA 94101 Phone: (555) 555-5555 Email: [email protected] Date: October 20, 2023

Mr. David Johnson CEO TechCo Enterprises 456 Innovation Road Seattle, WA 98101

Subject: Quotation for Bulk Purchase of Laptops

Dear Mr. Johnson,

We hope this letter finds you well. We are pleased to provide you with a detailed quotation for your bulk purchase of laptops. At XYZ Electronics Pvt. Ltd., we are dedicated to delivering high-quality electronics products to our valued customers.

• Product Description: Laptops (Model: XYZ-123) Intel Core i5, 8GB RAM, 256GB SSD
• Quantity: 100 units
• Unit Price: $800 per unit
• Total Cost: $80,000
• Delivery Terms: Delivery within 14 days from the date of order confirmation.
• Payment Terms: 50% upfront upon order confirmation. 50% upon delivery.
• Additional Information: Our laptops come with a 2-year warranty and free technical support.

If you have any questions, need further information, or wish to proceed with the order, please do not hesitate to contact our sales team at (555) 555-5555 or via email at [email protected].

We value your business and look forward to the possibility of fulfilling your technology needs. Thank you for considering XYZ Electronics Pvt. Ltd. as your electronics supplier.

Alice Smith Sales Manager XYZ Electronics Pvt. Ltd. Phone: (555) 555-5555 Email: [email protected]

Letter Writing Types, Format and Examples in English

Quotation Letter in English

ABC Exports Pvt. Ltd. 789 Trade Avenue London, WC1X 0DG Phone: +44 (0)20 XXXX XXXX Email: [email protected] Date: October 25, 2023

Mr. James Wilson Procurement Manager Global Imports Inc. 456 Commerce Street New York, NY 10001

Subject: Quotation Letter in English for Export of Electronics

Dear Mr. Wilson,

We trust this letter finds you in good health. It is our pleasure to provide you with a comprehensive quotation letter in English for the export of electronics products. At ABC Exports Pvt. Ltd., we take pride in delivering high-quality electronic goods to our esteemed clients worldwide.

Here is the breakdown of the quotation in English:

Product Description: Electronics Products, including laptops, tablets, and smartphones. Various models and specifications available.

Quantity: Flexible, based on your requirements.

Pricing: Competitive pricing based on product selection and volume.

Delivery Terms: Worldwide shipping options available with reliable carriers.

Payment Terms: Flexible payment terms to accommodate your financial preferences.

Validity Period: This quotation in English is valid until November 25, 2023.

Additional Information:

Our products come with international certifications and warranties for quality assurance.

Should you have any inquiries, require further information, or wish to proceed with discussions, please do not hesitate to contact our international sales team at +44 (0)20 XXXX XXXX or via email at [email protected].

We highly value your interest in ABC Exports Pvt. Ltd. as your trusted export partner for electronics. Thank you for considering us, and we eagerly await the possibility of serving your global import requirements.

John Anderson International Sales Manager ABC Exports Pvt. Ltd. Phone: +44 (0)20 XXXX XXXX Email: [email protected]

Writing a Quotation Follow-Up Letter

ABC Marketing Solutions 789 Sales Street Chicago, IL 60601 Phone: (555) 555-5555 Email: [email protected] Date: October 25, 2023

Mr. Robert Davis Purchasing Manager XYZ Corporation 456 Procurement Avenue Houston, TX 77001

Subject: Follow-Up on Quotation for Office Furniture

Dear Mr. Davis,

I hope this email finds you well. I wanted to follow up on the quotation we provided for office furniture on October 10, 2023. As part of our commitment to excellent service, we aim to ensure your complete satisfaction and address any questions or concerns you may have.

Quotation Details:

• Product: Office Furniture (Keyword: office furniture)
• Quoted Amount: $12,000 (Keyword: quotation)
• Delivery Timeline: Within 2-4 weeks (Keyword: delivery)

Since our initial communication, we haven’t received confirmation regarding the acceptance of our quotation. We understand that evaluating proposals and making decisions can take time, but we are eager to move forward with your order and provide you with top-quality office furniture.

If you require any additional information, have specific customization requests, or need further clarification on our **quotation acceptance letter** (Keyword: quotation acceptance letter), please do not hesitate to reach out to our dedicated sales representative, Ms. Emily Harris, at (555) 555-5555 or via email at [email protected].

We value your business and appreciate the opportunity to serve XYZ Corporation. Your satisfaction is our priority, and we are here to assist you in any way we can.

Thank you for considering ABC Marketing Solutions as your office furniture provider. We look forward to your response and the possibility of working together.

Warm regards,

John Smith Sales Manager ABC Marketing Solutions Phone: (555) 555-5555 Email: [email protected]

Inviting Quotation Letter

ABC Procurement Services 789 Sourcing Lane Chicago, IL 60601 Phone: (555) 555-5555 Email: [email protected] Date: October 25, 2023

Mr. Michael Brown Sales Manager XYZ Suppliers Pvt. Ltd. 123 Vendor Street Houston, TX 77001

Subject: Invitation to Submit Quotation for Office Furniture

Dear Mr. Brown,

I hope this letter finds you well. ABC Procurement Services is in the process of renovating our office space, and we are inviting suppliers to submit quotations for the supply of office furniture.

Here are the details of our requirements:

Office Furniture Description: Desks, chairs, conference tables, and cabinets for a modern office setup.

We require furniture for a 10,000 square foot office space.

Delivery Requirements:

Delivery should be made by December 15, 2023.

Quotation Submission Deadline:

Please submit your quotation by November 15, 2023.

We kindly request you to provide a detailed quotation for the specified items. Your quotation should include unit prices, total costs, delivery terms, and any additional terms or conditions that apply.

Your experience in providing quality office furniture aligns well with our needs, and we look forward to receiving your quotation.

If you have any questions or need further information, please feel free to contact our procurement team at (555) 555-5555 or via email at [email protected].

We appreciate your consideration of our invitation to submit a quotation. Thank you for your attention to this matter.

John Anderson Procurement Manager ABC Procurement Services Phone: (555) 555-5555 Email: [email protected]

Rate Quotation Letter

ABC Logistics Pvt. Ltd. 789 Shipping Lane Houston, TX 77001 Phone: (555) 555-5555 Email: [email protected] Date: October 25, 2023

Ms. Emily Davis Supply Chain Manager Global Goods Inc. 123 Imports Boulevard Miami, FL 33101

Subject: Rate Quotation for Freight Services

Dear Ms. Davis,

We trust this letter finds you in good health. ABC Logistics Pvt. Ltd. is pleased to provide you with a rate quotation for our freight services. Our team is committed to delivering efficient and cost-effective shipping solutions to meet your transportation needs.

Here is the breakdown of the rate quotation:

Service Description: International Freight Shipping from Houston to Miami

Cargo Type: General Merchandise

Shipping Volume: 500 cubic meters

Rate Quotation: $300 per cubic meter

Total Cost: $150,000

Delivery Terms: Delivery within 7 business days from the date of cargo pickup.

Payment Terms: 30% upfront upon booking. 70% upon cargo delivery.

Validity Period: This rate quotation is valid until November 25, 2023.

Additional Information: Our rate quotation includes cargo insurance, customs clearance, and tracking services. We ensure safe and on-time delivery of your merchandise.

If you have any questions, require further details, or would like to proceed with our services, please do not hesitate to contact our logistics experts at (555) 555-5555 or via email at [email protected].

We appreciate the opportunity to serve Global Goods Inc. and look forward to providing reliable and efficient freight services for your business.

John Williams Logistics Manager ABC Logistics Pvt. Ltd. Phone: (555) 555-5555 Email: [email protected]

Cover Letter for Quotation

ABC Manufacturing Solutions 789 Industry Drive Houston, TX 77001 Phone: (555) 555-5555 Email: [email protected] Date: October 25, 2023

Mr. Michael Wilson Procurement Manager Tech Innovators Inc. 123 Tech Park San Francisco, CA 94101

Subject: Cover Letter for Quotation Submission

We hope this letter finds you in good health. On behalf of ABC Manufacturing Solutions, I am pleased to submit our quotation for your consideration. As a leader in the field of industrial equipment and technology, we are confident in our ability to meet your specific requirements effectively.

Our quotation includes the following key details:

• Product Description: (Specify the product or equipment being quoted, e.g., “Advanced Industrial Machinery Model A123”)
• Quantity: (Indicate the quantity required, e.g., “100 units”)
• Unit Price: (Provide the unit price per item, e.g., “$10,000 per unit”)
• Total Cost: (Calculate and state the total cost, e.g., “$1,000,000”)
• Delivery Terms: (Explain the delivery schedule and terms, e.g., “Delivery within 30 days from order confirmation”)
• Payment Terms: (Outline the payment terms, e.g., “50% upfront upon order confirmation, 50% upon delivery”)
• Validity Period: (Specify the period during which this quotation is valid, e.g., “This quotation is valid until November 25, 2023.”)
• Additional Information: (Include any other relevant information or terms, e.g., “Our machinery comes with a 3-year warranty and free installation services.”)

We believe that our comprehensive **cover letter for quotation** along with the detailed pricing and terms outlined in the attached quotation document (enclosed) demonstrate our commitment to providing exceptional products and services to Tech Innovators Inc.

Should you have any questions, require further clarification, or wish to discuss the quotation in detail, please do not hesitate to contact us at (555) 555-5555 or via email at [email protected].

Thank you for considering our quotation. We look forward to the opportunity of serving your industrial equipment needs and forging a successful partnership.

Jane Anderson Sales Manager ABC Manufacturing Solutions Phone: (555) 555-5555 Email: [email protected]

Quotation Letter Writing Tips

Clear Introduction: Start with a polite greeting and introduce your company. Express appreciation for the opportunity to provide a quotation.

Recipient’s Details: Include the recipient’s name, title, company name, and address. Personalize the letter to demonstrate professionalism.

Subject Line: Use a concise subject line that indicates the purpose of the letter, e.g., “Quotation for [Product/Service].”

Product/Service Description: Provide a detailed description of the product or service you’re quoting. Specify specifications, features, and any customization options.

Pricing Details: Clearly outline the pricing structure, including unit prices, total cost, discounts, and taxes where applicable.

Payment and Delivery Terms: Specify payment terms, due dates, and any required deposits. Describe the delivery schedule and related conditions.

Validity Period: Mention the period during which the quotation is valid to prevent misunderstandings.

Additional Information: Include relevant details, such as warranties, guarantees, or special promotions, if applicable.

Contact Information: Provide your contact details, including phone number and email address, and encourage recipients to reach out for questions or clarification.

Polite Conclusion: Conclude the letter politely, expressing gratitude for the opportunity. Use a professional closing, followed by your name and title.

Quotation Letter to Customer: Best Practices

Personalization:

Begin the letter by addressing the customer by their name and acknowledging your previous interactions if applicable.

Clear Subject Line:

Use a clear and concise subject line that indicates the purpose of the letter, such as “Quotation for [Product/Service].”

Introduction:

• Start with a friendly and professional greeting.
• Express appreciation for the customer’s interest in your products or services.
• Briefly introduce your company and its expertise in the industry.

Detailed Quotation:

Provide a clear and itemized breakdown of the quotation, including product or service descriptions, quantities, unit prices, and total costs. Ensure that all pricing and terms are transparent and easy to understand. Mention any discounts, if applicable, and specify the conditions for eligibility.

Delivery and Payment Terms:

Clearly outline the delivery schedule and payment terms. Specify any upfront payments, milestones, or deposit requirements. Include information on payment methods accepted.

Validity Period:

State the period during which the quotation is valid to set expectations regarding price stability.

Include any relevant information that adds value to the customer’s decision-making process. For instance, mention warranty details, after-sales support, or customization options.

Enclose Relevant Documents:

If applicable, attach supporting documents such as product brochures, spec sheets, or service agreements to provide more information.

Professional Language:

• Use clear, concise, and professional language throughout the letter.
• Avoid jargon or technical terms that the customer may not be familiar with.

Contact Information:

Provide multiple contact options, including phone numbers and email addresses, so the customer can easily reach out with questions or clarifications.

Frequently Asked Questions on Quotation Letter

What is a quotation letter.

A quotation letter is a formal written document used in business to provide pricing information for products or services. It serves as an official offer, detailing the cost, specifications, and terms. This letter allows customers to understand the expenses involved in purchasing specific items or services.

How do you write a letter of quotation?

Writing a letter of quotation involves presenting product or service details clearly. Include descriptions, quantities, unit prices, total costs, delivery terms, payment terms, and a validity period. Ensure professionalism and clarity in your communication.

What is a quotation format?

A quotation format is a structured template for organizing pricing information in a quotation letter. It ensures that key details are presented consistently, making it easier for customers to understand the offer.

What is the purpose of a quotation?

The primary purpose of a quotation is to inform customers about the costs and specifics of products or services. It helps customers make informed decisions and facilitates transparent transactions.

What are the features of a quotation letter?

A quotation letter typically includes product descriptions, quantities, unit prices, total costs, delivery and payment terms, a validity period, and contact information. These features provide comprehensive details to customers.

How do you write a quote letter to a customer?

When composing a quote letter to a customer, ensure you provide clear and complete information about the product or service, pricing, and any relevant terms or conditions. This helps customers understand the offer thoroughly.

Is a quotation letter a business letter?

Yes, a quotation letter falls under the category of business letters. It is an official document used for business transactions and proposals, providing pricing and proposal details.

How do you write a customer price quote?

When writing a customer price quote, include a detailed description of the product or service, specify the pricing, outline payment terms, and provide any additional information the customer may need. This ensures transparency and clarity in your communication with the customer.

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Quotation template bundle, 5 steps to make your quotation letter, 11+ quotation letter templates, 1. cover letter for a cost quotation template, 2. free quotation letter, 3. free price quotation letter, 4. free cover letter for a cost quotation, 5. inviting quotation letter template, 6. quotation letter example, 7. sample quotation letter in pdf, 8. formal quotation letter template, 9. quotation letter form, 10. quotation letter format in pdf, 11. tender quotation letter template, 12. quotation submission letter template, 11+ quotation letter templates in google docs | word | page | pdf.

Need to purchase something essential for your business? Or you plan to purchase some scientific instruments that are essential for your research or your consultancy? The first thing you need to do here is to get a quotation for these high-cost units. Quotation letter templates are the basics for a planned purchase. You may also see more different types of quotation   letters in Word from our official website template.net.

• Google Docs

Step 1: Describe the Product

Step 2: estimate cost roughly, step 3: estimate add-ons, step 4: decide who gets the letter, step 5: frame the letter.

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Cover Letter for a Resume

What is a Cover Letter for a Resume? Everything You Need to Know

Published on July 31st, 2024

When you're applying for a job, one of the most important pieces of your application is the cover letter. But what is a cover letter for a resume? In simple terms, it's a personalized letter that accompanies your resume, offering a deeper insight into your qualifications, personality, and enthusiasm for the role. Understanding what a cover letter for a resume entails and how to craft an effective one can significantly boost your chances of landing the job.

What is a Cover Letter for a Resume?

A cover letter is a one-page document that introduces you to the hiring manager and provides a snapshot of your professional background. Unlike your resume, which lists your qualifications and experience in a structured format, a cover letter allows you to communicate your motivation for applying and explain how your skills align with the job requirements. 

So, what is a cover letter for a resume? It’s your opportunity to create a connection with the employer and make a memorable first impression.

Need help crafting your cover letter? Use our   Professional Cover Letter Generator to create tailored, professional cover letters in minutes.

Why is a Cover Letter Important?

You might wonder, “Why should I bother with a cover letter when my resume already lists my qualifications?” The answer lies in the personal touch that a cover letter offers. A resume can showcase your skills and experiences, but it’s the cover letter that gives you the chance to express your enthusiasm for the role and the company. A well-crafted cover letter can set you apart from other candidates by highlighting your personality, explaining gaps in your employment, or elaborating on your most relevant experiences.

Components of an Effective Cover Letter

Now that we’ve answered "What is a cover letter for a resume?" let's dive into the key components that make it effective:

• Header : Include your contact information and the date, followed by the employer’s contact details.
• Introduction : Start with a strong opening that grabs the reader’s attention. Mention the position you’re applying for and where you found the job listing.
• Body : This is where you make your case. Discuss your relevant skills, experiences, and why you’re a perfect fit for the role. Make sure to align your qualifications with the job description.
• Closing : Conclude with a call to action, such as expressing your desire for an interview and providing your contact information.

Not sure where to start? Check out our extensive collection of   Cover Letter Examples to find the perfect template that matches your job application.

Tips for Writing a Compelling Cover Letter

Crafting a compelling cover letter isn’t just about what you say, but how you say it. Here are some tips to help you write a standout cover letter:

• Be Concise : Keep your cover letter to one page and avoid rambling. Focus on the most relevant information.
• Customize for Each Job : Tailor your cover letter for each application. Mention the company name and specific role to show you’ve done your research.
• Show Enthusiasm : Let your passion for the role and the company shine through. Employers want to hire someone who genuinely wants the job.
• Use Action Verbs : Use strong, action-oriented language to describe your achievements and skills.
• Proofread : Typos and grammatical errors can make a bad impression. Always proofread your cover letter before sending it.

Common Mistakes to Avoid

Even the most well-intentioned cover letters can fall flat if you make certain mistakes. Here’s what to avoid:

• Being Too Generic : A generic cover letter can come across as lazy or indifferent. Avoid using the same cover letter for multiple applications without customization.
• Rehashing Your Resume : Don’t simply repeat what’s on your resume. Use the cover letter to provide additional insights and context.
• Overloading with Information : Stick to relevant experiences and qualifications. Overloading your cover letter with too much information can overwhelm the reader.
• Using Clichés : Phrases like “hard worker” or “team player” are overused and vague. Be specific about your skills and how they relate to the job.

In conclusion, understanding what a cover letter for a resume is and how to write one effectively is crucial in today’s competitive job market. A cover letter complements your resume by offering a glimpse into your personality and your enthusiasm for the role. By carefully crafting each section of your cover letter and avoiding common pitfalls, you can create a compelling narrative that captures the employer’s attention and sets you on the path to securing an interview.

While a strong cover letter is essential, an outstanding resume is just as important. Consider using our AI Resume Builder to craft a professional, tailored resume that stands out to employers. Combined with a well-written cover letter, you’ll be well on your way to landing your dream job.

Frequently Asked Questions - What is a Cover Letter for a Resume

Do you really need a cover letter for a resume.

Yes, a cover letter is still considered a crucial part of the job application process. While some employers may not require one, a cover letter allows you to personalize your application, highlight your most relevant experiences, and demonstrate your enthusiasm for the role. It can give you an edge over other candidates who choose not to include one.

Is a cover letter important in a CV?

Yes, a cover letter is important when submitting a CV. It provides context to the information presented in your CV, allowing you to explain how your experience and skills align with the job you're applying for. A well-crafted cover letter can also address any gaps in your employment history or specific qualifications, making your application stronger.

What is more important, a resume or cover letter?

Both the resume and cover letter are important, but they serve different purposes. Your resume provides a structured overview of your work experience, skills, and qualifications, while the cover letter offers a narrative that connects your background to the specific job. In most cases, the resume will be the primary focus, but a strong cover letter can complement it by adding depth and personality to your application.

Are cover letters still necessary in 2024?

Yes, cover letters are still necessary in 2024. Despite the rise of digital applications and automated hiring processes, a cover letter remains a valuable tool for differentiating yourself from other candidates. It allows you to showcase your communication skills, explain your motivations, and make a strong case for why you’re the best fit for the role.

Soujanya Varada

As a technical content writer and social media strategist, Soujanya develops and manages strategies at HireQuotient. With strong technical background and years of experience in content management, she looks for opportunities to flourish in the digital space. Soujanya is also a dance fanatic and believes in spreading light!

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