writing admin cover letter

Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

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Administrator cover letter example 2

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These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
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• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Administrative Assistant cover letter!

123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Copy this text for your Senior Administrative Assistant cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

9 Administrative Assistant Cover Letter Samples [+Writing Guide]

An administrative assistant cover letter is a one-page document that introduces a job seeker to the employer. It is a self-marketing tool that introduces you and your qualifications to the prospective employer.

While an administrative assistant resume lists your relevant experiences and qualifications, your cover letter expresses your potential and how you can use your skills to contribute to their goals.

Take a look at the following tips and samples in order to craft a perfect cover letter for an administrative assistant resume .

How to Write a Great Cover Letter for Administrative Assistant?

Study the following tips in order to write an exceptional cover letter for an administrative assistant job.

• The opening sentence of your cover letter must be eye-grabbing.
• Indicate the source and reference number of the job, if possible.
• Show your interest in working for a specific organization.
• Mention how your  achievements as an administrative assistant , as well as skills and abilities that will help you contribute to the prospective company.
• Customize your letter as per the needs of the employer.
• The length should be no more than one page.
• Write simple words and short sentences to make it reader-friendly.
• Double-check for typos and grammatical errors before sending it.

Administrative Assistant Cover Letter Sample 1

Sara Wilson 65 Lakewood Street, Los Angeles, CA 96541 (000) 584-8545 [Email]

August 28, 2021

Ms. Anna Doe Human Resources Manager Star Shipping Corporation 88 Albert Avenue Los Angeles, CA 93147

Re: Administrative Assistant Position (Ref # 3221)

Dear Ms. Doe:

Your recent posting for an Administrative Assistant perfectly fits my qualifications and experiences, and I am sending my resume as a strong expression of interest in this position. Utilizing my talents and a successful track record in the administrative arena, I’ll be able to contribute to your team actively.

Through my hands-on administrative experiences, I developed exceptional clerical expertise and problem-solving skills, as well as excellent attention to detail. Specifically, I offer the following skills:

• Typing and distributing correspondence
• Maintaining office files
• Taking and recording minutes of meetings
• Managing repair/maintenance tasks
• Making travel arrangements
• Greeting and helping visitors
• Taking and forwarding phone calls

Furthermore, I demonstrated the ability to maintain the confidentiality of information. I am recognized for resolving complex problems and disputes. My exceptional communication skills, coupled with a calm nature, helped me to handle stressful situations as well as demanding clients.

I would welcome the chance to meet with you in an interview to discuss my skills and your expectations. Thank you for your time and consideration, and I look forward to hearing from you soon.

Sara Wilson (000) 145-3233

Attachment: resume

Administrative Assistant Cover Letter Sample 2

Remo Hernandes 58 North York Street Detroit, MI 54211 (000) 482-9250 [Email]

Mr. Henry Dermot Human Resources Manager  Benchmark Inc. 12 Fullerton Avenue Detroit, MI 63939

Dear Mr. Dermot:

Your posting for an Administrative Assistant on indeed.com indicated requirements that match my background and qualifications almost exactly. As an accomplished administrative professional with a 9-plus-year track record, I believe that I possess the right skill set that your company is seeking.

As can be seen in the attached resume, I have extensive experience working in busy office environments. In essence, I am an expert in the following tasks:

• Answering telephone calls
• Managing calendars
• Arranging travels
• Taking minutes of meetings
• Performing record-keeping duties

At my previous workplace, I had been recognized as a multitasker. My positive approach helped me to create a fun and friendly environment that resolved the disputes between coworkers.

As an active problem-solver and an extremely organized individual, I can perform all tasks diligently and perfectly. In fact, I enjoy taking on new challenges every day.

The attached resume contains the results I have achieved in challenging office situations. I would welcome an opportunity to meet with you to discuss my candidacy in further detail. If you require further information or a telephonic interview, please feel free to contact me at (000) 525-3296.

Thank you very much for considering my credentials for the Administrative Assistant position at Benchmark Inc.

Sincerely, 

Remo Hernandes (000) 525-3296

Administrative Assistant Cover Letter Sample 3

Gerald Victor (000) 478-9712 [email protected]

Mr. Ian Rogers Human Resources Manager Viral Pick 88 6th Street SE Warwick, RI 97021

Dear Mr. Rogers:

I am excited to learn that Viral Pick is seeking an administrative assistant for its Warwick office. With my strong and diverse administrative and clerical background, I am convinced that I will be a valuable asset to your administrative team. 

I have excelled as an administrative professional in fast-paced environments that require confidentiality. In fact, I am extremely talented in keeping “all the balls in the air” while juggling multiple projects.

Precisely, my qualifications include the following:

• Expert in scheduling meetings and appointments
• Ability to take and record notes and minutes of meetings
• Known to act as a point of contact for internal and external contacts
• Solid track record of effectively handling correspondence, such as emails, letters, and memos
• Able to create and maintain records and filing systems
• Unmatched ability to prepare meeting agendas and information packs
• Deeply familiar with preparing and maintaining project documents

My solid administration background, along with customer service experience will help me to surpass your expectations. I am eager to meet with you in person to discuss this in detail. Thank you for your consideration.

Gerald Victor

Administrative Assistant Cover Letter Sample 4

Samantha Marshall (000) 598-9632 [email protected]

Mr. John Doe Hiring Manager ABC Company 58 Some Street Austin, TX 52147

Dear Mr. Doe:

As a detail-oriented administrative professional with exceptional attention to detail, I am applying for an Administrative Assistant position at ABC Company. 

I offer 3+ years of hands-on experience in all aspects of administrative assistance including front desk handling and operating automated systems for administrative support. From taking minutes of meetings to office management and making travel arrangements for executives, I am well versed in everything.

Some of my attributes that are most relevant to your job description include:

• Able to work independently while supporting team initiatives.
• Skilled in maintaining calendars, files, documents, and correspondence.
• Expert in typing, faxing, photocopying, filing, and cataloging.
• Successful track record of taking notes and dictations, meeting minutes, and recording voice instructions.
• Effective verbal and written communication skills in English and Spanish.
• Thorough understanding of office policies and procedures.
• Ability to maintain the confidentiality of information.

I have attached my resume for your review, and look forward to discussing how I may be able to efficiently contribute to your office in the capacity of an Administrative Assistant. Thank you for your time and consideration. 

Samantha Marshall (000) 598-9632

Administrative Assistant Cover Letter Sample 5

Emma Lodge 5622 Main Street East Greenwich, RI 77903 (000) 333-3333 emma @ email . com

Mr. Luke Hamilton Human Resources Manager  Lexington Co. 890 Carolina Avenue East Greenwich, RI 88999

Dear Mr. Hamilton:

I am interested in speaking with you regarding the advertised position of Administrative Assistant at Lexington Co. My administrative experiences and business education have prepared me to contribute to the ongoing success of your organization efficiently.

I offer eight years’ track record of working successfully in the administrative arena, the last three of which I have worked as an administrative assistant exclusively. Executive support, office management, and customer care are my specialties. I deem myself an expert at both database administration and document preparation. Above all, I am proficient in setting priorities that is why I have been successful in devising and implementing strategic solutions to complicated problems. Not to mention, I offer a background of exemplary performance.

As a detail-oriented and passionate administrative assistant, I would like to meet with you in person to discuss this position in depth. To follow up, I will call your secretary after one week. Thank you for your time and consideration.

Sincere regards,

(Signature) Emma Lodge (000) 524-9656

Administrative Assistant Cover Letter Sample 6

MARSHA HALLOWAY 924 New Jersey Avenue, Waycross, GA 85471 (000) 998-9994 [Email]

Mr. Kenneth Cole Human Resources Manager  Nielsen 4622 Indian Avenue Waycross, GA 70127

Dear Mr. Cole:

I am sending the attached resume in response to your Administrative Assistant job posting. The attributes that I have developed through my work in administrative capacities describe me in three words – competent, professional, and highly organized.

With considerable attention to detail in every aspect of assistantship akin to both events and projects, I can project professionalism at every stage of administrative and office support. Since I have worked with the different departments on a large scale, I am knowledgeable in scheduling and coordinating all kinds of activities within the office. Moreover, I possess exceptional computer skills which would help me in completing assigned tasks in a time-efficient manner.

I am confident that my passion for working in a support role by exercising knowledge of core departmental functions would be of immense contribution to your company. I would welcome the opportunity to meet with you and discuss how I could contribute to Nielsen.

Thank you very much for your consideration and professional courtesy in reviewing my application.

(Signature) Marsha Halloway

Administrative Assistant Cover Letter Sample 7

Sara Peter 525 7th Street San Francisco, CA 52145 (200) 000-9876 sara.peter @ email . com

Mr. John Brown Human Resources Manager  PG&E Corp 25 Some Address San Francisco, CA 65321

Dear Mr. Brown:

I’m contented to apply for the Administrative Assistant position, as advertised on your website yesterday. Along with a post-graduate diploma in office administration and six years’ extensive experience in the administrative arena, I am confident in my aptitude to become a key member of your team.

As you will note from my enclosed resume, I have worked as an Administrative Assistant in different organizations of San Francisco. Through my experiences, I acquired superb communication skills, cultural understanding, and office support work experience.

Specifically, I am highly skilled in:

• Drafting correspondences
• Managing phone calls
• Scheduling appointments
• Arranging meetings
• Maintaining the calendar
• Providing support to managers
• Dealing with clients

As the attributes mentioned earlier make me a perfect candidate for this position, I would like to meet with you to discuss this further. I will call you after eight working days to see if a meeting can be arranged. If you require to contact me in the interim, you may reach me on my cell phone at (000) 000-9876 or via email at sara.peter @ email . com.

Thank you for your time and consideration, and I look forward to hearing from you soon.

(Signature) Sara Peter

Administrative Assistant Cover Letter Sample 8 (Email Version)

Email Subject:  Re: Administrative Assistant Position (Job Ref # 8712)

Ms. Jane Anderson Human Resources Manager ABC Company 541 Atlanta Ave Baton Rouge, LA 69852

Dear Ms. Anderson:

I am eager to join ABC Company as an Administrative Assistant because I realize that ABC Company’s dedication to developing an excellent team environment creates a demanding yet satisfying work environment. My Associate Degree in administration and one year of experience as an Administrative Assistant make me a perfect candidate for this position. I am eager to leverage my professional and academic experience to contribute to your bottom line.

Based on my understanding of your Administrative Assistant position and your business operations, here are some aspects of my employment history that seem most relevant to meet your needs:

• Reorganized office administrative procedures which resulted in a 50% increase in overall efficiency
• Scheduled appointments and tour arrangements efficiently
• Took dictation from directors and assigned work to staff
• Adapted to office regulatory policies and procedures
• Prepared and organized records, statistics, and reports about company operations
• Introduced new strategies, instructions, and procedures regarding office cleanliness
• Composed memos utilizing word processing software, write notes, and made presentations
• Operated complex office machines

My qualifications, coupled with great enthusiasm to assist others and learn from experiences, make me an exceptional candidate for the Administrative Assistant position at ABC Company.

Thank you for your time and consideration. I look forward to meeting with you and demonstrating the match between your requirements and my abilities. I will call you next week to follow up.

John Doe (000) 111-1234

Resume attached: (John-Administrative-Assistant-Resume.pdf)

Administrative Assistant Cover Letter Sample 9

Subject: Re: Application for Administrative Assistant Position (ID 35211)

Email Body:

This email and the attached resume is a strong expression of interest in the Administrative Assistant position, as advertised in indeed.com. My hands-on experience in the administrative field, strong work ethic and friendly attitude coupled with high attention to detail and exceptional communication skills make me a perfect fit.

Through my hands-on experiences, I developed expertise in managing meetings and calendars, arranging travels, taking minutes of meetings, preparing checks for daily deposits, mailing forms to customers, and preparing correspondence using Microsoft Office Suite. I never hesitated to go above and beyond what is expected from me.

Specifically, my following attributes are relevant to your needs:

• A friendly and obliging attitude
• Eagerness to work hard in order to finish tasks before time
• Demonstrated ability to multi-task in a fast-paced environment to attain company goals
• Strong aptitude for handling phone calls, email management and inquires resolution
• Known to maintain 100% confidentiality of information
• Exceptional talent for motivating others to attain the common goals of the organization

As a performance-driven Administrative Assistant, I would welcome the chance to meet with you to talk regarding my qualifications and administrative skills in detail. I will call you next week to inquire whether you need further information. In the interim, I can be reached at (009) 655-5472.

Thank you for your time and consideration of my application for the Administrative Assistant position at ABC Company.

Sara Michael

Attachment: (Sara-Resume.doc)

Administrative Assistant Cover Letter Format

As a business norm, your letter should be addressed to a specific person. Otherwise, it might be treated as junk mail. You need to write only the last name of the employer, such as “Dear Mr. /Ms. (Last Name)”

First Paragraph

Express your interest in the administrative assistant’s job opening at a specific company. Show your enthusiasm to meet and exceed the expectations of the employer while utilizing your relevant skills and traits. Demonstrate your passion for making a significant contribution to the prospective company.

Second and Third Paragraphs

Discuss your most relevant qualifications, skills, and experiences. That includes your core capabilities, administrative expertise, key achievements, and transferable skills. Also, add your knowledge of the company’s services or products and your admiration of its tasks and challenges.

Last Paragraph

Restate your enthusiasm to work for the prospective company as an administrative assistant. Don’t hesitate to ask for an interview time convenient to the employer. State your method of follow-up (Via phone or email). Provide the reader with your contact number and email address. Thank the hiring manager for his/her consideration.

Use a professional end such as “Sincerely yours” or “Best Regards.” Write only your legal name by giving space of two lines. Sign your cover letter above your name. Mention the enclosures in the last such as a resume, transcript, recommendation letter, etc.

Additional Guidelines to Write the Best Administrative Assistant Cover Letter

• Write a new cover letter for each company you apply. It seems a time-consuming and challenging task, but this trouble will bring ultimate success.
• Use the same font and paper as your resume.
• Keep your letter logical and clear.
• Use single spaces in the body of your cover letter.
• Save a copy for your every cover letter into your computer. It will help you during the interview.

A cover letter is an essential part of your job application documents and your primary communication with the prospective employer. Therefore, never underestimate its importance. That said, a job seeker must send a cover letter along with their resume and other job application documents when applying for an administrative assistant job.

In fact, a compelling administrative assistant cover letter distinguishes you by enticing the hiring manager to read the attached resume and call you in an interview subsequently.

By all means, it is an excellent opportunity for you to move your application to the top of the pile.

• Administrative Officer Cover Letter Sample [+Writing Guide]
• 3 Executive Administrative Assistant Cover Letter Samples
• Administrative Assistant Thank You Letter After Interview: Sample & Tips
• Administrative Assistant Cover Letter No Experience: 2 Samples and Writing Guide

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6 Professional Office Administrator Cover Letter Examples for 2024

Your office administrator cover letter must immediately highlight your organizational skills. Show them your ability to manage complex schedules and maintain order in a busy environment. Demonstrate clearly in your letter how you effectively communicate and coordinate with others. Your expertise in office software and problem-solving should be evident and compelling.

All cover letter examples in this guide

Entry-Level Office Administrator

Medical Office Administrator

Practice Manager

Church Office Administrator

General Office Administrator

Cover letter guide.

Office Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Administrator Cover Letter

Key Takeaways

By Experience

Embarking on the job hunt, you've realized that mastering the office administrator cover letter is crucial. It's the golden ticket to standing out, not just another copy of your resume. Focus on your shining moment: that one achievement that turned heads. Weave it into a tale that's both formal and refreshingly free of clichés. And remember, brevity is your ally—keep it to one impactful page. Let's tackle this together and craft a cover letter you're proud to submit.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your office administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your office administrator cover letter intro.

Upload your office administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the office administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Office Administrator cover letter example

Oliver Davis

Columbus, Ohio

+1-(234)-555-1234

[email protected]

• Highlighting key achievements relevant to the role: Mentioning the implementation of a robust contract management system and its impact demonstrates successful project management and problem-solving abilities, which are critical for an Office Administrator.
• Quantifying improvements and success: By providing specific metrics such as reducing paperwork by 40%, the candidate showcases their ability to deliver measurable results, which is persuasive to hiring managers.
• Alignment with the company’s values: Showing an understanding of the organization's commitment to efficiency and customer satisfaction indicates that the candidate's values and objectives are in line with those of the company, suggesting a good cultural fit.
• Direct call to action and openness for discussion: Inviting the hiring manager to a discussion about how the candidate's experience and skills can contribute to the company's success indicates readiness to engage and forward-thinking initiative.

What about your office administrator cover letter format: organizing and structuring your information

Here is one secret you should know about your office administrator cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your office administrator cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your office administrator cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your office administrator cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a office administrator cover letter

• Header: Include your full name, contact information, and date, which are essential for the recruiter to know who you are and how to contact you for further discussion or to schedule an interview.
• Greeting: Address the hiring manager by name if possible to personalize your cover letter and show that you have done your due diligence in researching who is responsible for hiring.
• Introduction: Present a brief but captivating introduction that specifies the office administrator position you are applying for and gives a snapshot of your relevant experience and skills.
• Body: Elaborate on your administrative skills, expertise in office management, proficiency with office technology, and any other qualifications unique to the role of an office administrator that make you the ideal candidate.
• Closing: Conclude with a strong closing statement that reiterates your enthusiasm for the position, your readiness to contribute to the team, and a courteous invitation for the recruiter to contact you to discuss your application in detail.

Key qualities recruiters search for in a candidate’s cover letter

• Excellent organizational skills: To manage office tasks effectively, such as scheduling appointments, maintaining files, and managing office supplies.
• Strong communication abilities: To interact professionally with clients, employees, and executives, and ensure clear and efficient exchange of information within the office.
• Proficiency in relevant software: To handle data management, word processing, spreadsheets, and other office-related software applications.
• Time management prowess: To prioritize and complete tasks within deadlines, while juggling multiple responsibilities.
• Attention to detail: To perform tasks with precision, from document editing to coordinating events, thus maintaining high standards and accuracy.
• Problem-solving capabilities: To address and resolve workplace issues swiftly and diplomatically, ensuring smooth office operations.

Greeting recruiters with your office administrator cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the office administrator greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear [Hiring Manager's Name],
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear Hiring Committee,
• Dear [Job Title] Hiring Team,
• Dear [Department] Department,

Get creative with your office administrator cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your office administrator cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

What to write in the middle or body of your office administrator cover letter

Here's where it gets tricky.

Your office administrator cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your office administrator cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Final words: writing your office administrator cover letter closing paragraph

The final paragraph of your office administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office administrator cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office administrator cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Your office administrator cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your office administrator cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your office administrator cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your office administrator cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Office Administrator cover letter examples

Explore additional office administrator cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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• Content tailored to the job posting you're applying for
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Are Cover Letters Necessary in 2023?

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Office Administrator CV Examples & UK Templates

Choosing the right CV format for an office administrator

Include your contact information, make use of a summary, outline your office administrator work experience: career journey to date, include the relevant key skills that make a great office administrator cv, detail your education & relevant administrative certifications, pick the right cv layout and design for an office administrator cv.

Proactive office administrators ensure everyone stays on track in the office. These talented multi-taskers wear many hats, from fielding calls and preparing professional documents to managing office supplies and organising filing systems. 

Employers are looking for office administrators who can apply their skills, experience, and high standards to ensure the office runs like a dream! So, how can you convince them that you’re the administrator they should hire?

To land this key position, you’ll need a well-written CV that shows off your proactive outlook, top-notch organisation skills, attention to detail, and team-focused approach. Get ready to launch a successful job search with our office administrator CV that demands attention!  

CV guide for an office administrator CV

Accelerate success with Resume.io. Our guides and CV examples cover over 150 professions, and our CV builder makes creating a compelling CV easier than ever.

This CV guide and corresponding office administrator CV example will cover the following:

How to write an office administrator CV

• How to add your contact information
• Using summaries
• Adding your administrative experience
• Listing education and relevant experience
• Picking the right CV design/layout

The first stage in crafting a top-tier office administrator CV is to be clear about the structure you will use. Your CV should include these key components:

• The CV header
• The CV summary (aka profile or personal statement)
• The employment history section
• The CV skills section
• The education section

Office administrators often have a broad range of duties and responsibilities, which can be tricky to condense into a concise one or two-page document. In order to create an office administrator CV that will be successful, you’ll need to fully research the role and employer so that you can tailor your CV and highlight your most impressive administrative achievements.

What is your unique selling proposition? What makes you different from other job applicants? What value can you bring to the employer? The answer to these questions is what will set you apart in this competitive job market.

Try this formula to ensure you tick all the boxes on the hiring manager’s checklist:

• Quantify achievements rather than simply listing responsibilities in your work experience section . What have you achieved in past administrative roles? Perhaps you streamlined administrative processes or implemented new systems that boosted efficiency. If so, explain how you achieved this and any positive outcomes.
• Tweak your CV for each job opportunity. Use the job description as your guide and tailor your CV so that it fully meets the criteria of the advertised role.
• Ensure professional formatting and use bullet points to break up large sections of text so recruiters can easily read and digest your information. This tends to work best in the work experience section, where bullet points can help your achievements to stand out.
• Optimise your CV with appropriate keywords from the job description. This will help you get past applicant tracking systems that many companies now use.

Always optimize your CV for ATS

Applicant Tracking Systems (ATS) use algorithms to scan CVs for keywords that match the job description, ranking them according to keyword frequency. Those CVs that rank highly are likely to earn a review by a recruiter, whereas the rest will sink to the bottom of the list. 

Highlight keywords or terms that are emphasised as important or repeated in the job description, then sprinkle these terms across your CV. For example, an office administrator job posting may list the following essential requirements: 

• “Office Administrator”
• “Customer service”
• “MS Office”
• “Communication skills”
• “Attention to detail”

Your CV profile summary, when integrating these keywords, could read: 

“Energetic Office Administrator, with a solid foundation in providing optimal administrative support and customer service in fast-paced service environments. Skilled in office software, including advanced knowledge of MS Office. Eager to apply strong communication skills and attention to detail to facilitate smooth and effective office operations.” 

In most cases, the best CV format to use for your office administrator CV is reverse chronological. This format details recent work experience listed under dated employer headings, starting with your current or most recent job and working back to earlier roles. Most hiring managers expect to see this format and, as a result, find it easy to read.

If you’re just starting out as an office administrator, the functional CV format might offer a better solution. This structure prioritises skills and strengths, with little or no focus on any work experience. While this format tackles a lack of experience, it can be viewed a bit like smoke and mirrors by recruiters who may think you’re hiding something. ATS also struggle to parse a skills-based CV as keywords are in the “wrong” place. 

A good compromise is a hybrid (combination) CV format. Often considered the offspring of the reverse chronological and functional CV, this format places equal weight on skills and experience. Perfect if you’ve acquired a little work experience as well as transferable skills.

Your CV needs to be super organised, polished, and professional—also qualities of a great office administrator. Stick to a one-page, clean, crisp, and modern CV design that is straightforward for the hiring manager to read. 

Check out our CV templates if you need some inspiration and choose the format that best suits your situation. We also have several administration CV examples you can review. 

One way to distinguish yourself from other job applicants is with an eye-pleasing CV header that draws attention to your contact information. Essentially, this is your visual brand, so it needs to communicate that you’re the full package: positive, proactive, and professional.

Make sure you use the same header design for your cover letter. By presenting your CV and accompanying cover letter as a matching pair, you’re showing your regard for cohesiveness and the finer details. Here’s what you need to include: 

• Full name & title . List your first and last name in a large font and bold text, followed by the title of the role you are pursuing.
• Professional email address . Include a straightforward email address, such as [email protected] . Avoid anything quirky or unprofessional.
• Phone number . Share a phone number where you can be easily reached, complete with a professional voicemail message.
• Location . Your full address on a CV is no longer expected. Provide your city or general location or a ‘Willing to relocate' if applicable.
• LinkedIn . Include a link to your LinkedIn profile. Just check this is updated and consistent with the information on your office administrator CV.

Don’t include:

• Social media : Avoid including any personal social media accounts, such as Instagram, X, YouTube, or Facebook.
• Personal details : Personal details, such as marital status, number of children, date of birth, and your NI number, are not expected or required on your CV.

Teddy Bennett

Office Administrator 

07911 123 456

Norwich, UK

[email protected]

LinkedIn profile

Administrative Specialist 

07911123456

5 Alderstone Terrace, Norwich, UK

Your professional summary is your initial pitch to the hiring manager, so it needs to set the tone and introduce you as an efficient, reliable, and top-notch office administrator. 

How have you reached this point in your career? What are your passions and aspirations? How do these fit with the requirements of the office administrator role? Bottom line: what can you do for this company if hired? An impressive summary will highlight your administrative talents and give the hiring manager a good sense of the value you can bring to their company.

Stick to three or four key sentences that outline your core administrative experience, top soft skills (communication, organisation, and multi-tasking) and the unique value you can offer. This could include your ability to administer multifaceted operations, your commitment to delivering seamless client care, or your proven success optimising administrative systems and processes.  

You will, of course, go into more detail elsewhere in your CV but this will give hiring managers a quick insight into what you have achieved and can achieve in the future. 

Need inspiration for your summary? Check out our related CV examples : 

• Administrative assistant example
• Personal assistant example
• Administrator example

You can find adaptable placement CV example summaries below:

Detail-oriented professional, with valuable administrative and customer service skills gained via volunteer work for a local charity. Highly organised, with the ability to manage multiple tasks concurrently to exacting standards. Articulate and confident communicator.

Experienced, proactive office administrator, who acts with tact, discretion, and professionalism at all times. Skilled in complex diary management, events coordination, and general office management. Proficient in MS Office Suite and various office management software. 

Dynamic and reliable senior administrator, with 8+ years administrative experience in the FMCG sector. Superior organisation and communication skills, applied to ensure seamless office operations and lead the administrative team. Optimised office efficiency by 35% in current role via the introduction of automated systems.

The all-important work experience section is your opportunity to show employers that you’re the perfect administrator for their office. 

Using the job description as your guide, list your current (or most recent) job at the beginning of this section, then work back in reverse chronological order to earlier roles. Just include experience relevant to your target role, covering no more than 10-15 years.

Creating dynamic, concise bullet points under each employer and role heading will make your work history more impactful. Action verbs can build even more momentum. Verbs such as ‘organised,’ ‘handled,’ ‘maintained,’ and ‘revitalised,’ can be applied to create some impact.

As an office administrator, it can sometimes be difficult to include quantifiable information when it comes to detailing achievements on your CV. While you may not have been assigned specific targets, there are bound to be areas where you have gone above and beyond to achieve results. Avoid simply listing administrative responsibilities, for example:  

• Delivered excellent patient service
• Optimised internal systems and processes to enhance performance
• Supervised junior administrators

. Offer insight into what you can achieve by describing beneficial results, such as: 

• Recognised for customer-centric approach and strong problem-solving skills, leading to an increase in client satisfaction of 25%
• Directly contributed to the practice of securing AGPAL accreditation as part of the project team tasked with optimising internal administrative policies
• Successfully trained and mentored new employees to ensure smooth integration to the administrative team

Take a look at the office administrator employment history CV sample below:

Office Administrator at Aviva, Norwich  June 2018 - Present 

• Manage calendars, schedule appointments, and coordinate meetings for senior executives
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update filing systems, ensuring easy retrieval of important documents
• Assist with the preparation of reports, presentations, and other materials
• Liaise with various departments to ensure effective communication and collaboration

Administrative Assistant at Kettle Foods, Norwich  April 2016 - May 2018 

• Provided comprehensive administrative support to the HR department
• Maintained employee records, processed new hire paperwork, and assisted with onboarding
• Coordinated travel arrangements and expense reports for staff
• Assisted with the planning and execution of company events and meetings

How to write an office administrator CV with no experience

Writing a CV is tricky enough, but what if you’re targeting an office administrator role with zero experience? In this situation, your CV needs to highlight your potential to excel in the role whether that is via relevant education, transferable skills or experience. 

Focus on your educational background. If you’ve completed a degree, diploma, or certificate in business administration or a related field then highlight this prominently on your CV. Any training, projects, or coursework that showcase administrative skills should also be included.

Even without direct experience, it’s likely that you’ll have used a range of administrative skills in other settings. For instance, you may have had a part-time job in a local shop or worked on a group project as part of your academic studies. Both of these situations require great organisational, communication, teamwork , and problem-solving skills. Reference these skills in action in your CV will help you fill in the gaps.

Extracurricular activities can also be a huge bonus. Sports teams, clubs, volunteer work, hobbies, or interests that are relatable to the role of an office administrator can also be used to address a lack of direct work experience. 

Don’t let a lack of experience deter you from applying for an office administrator job posting that catches your eye. Employers are increasingly focusing on skills when making hiring decisions and you have more skills than you think!  

Your skills section should speak the language of the job description by including terms that are repeated and emphasised as important. This includes both hard skills and soft skills . 

Highlighting your hard (administrative) skills, such as diary management, preparing professional documentation, or organising events, could really give you an edge over the competition.

Soft skills are equally important. Administrative roles typically require top-level organisation skills as well as strong customer service, communication, and collaboration skills.  

If you’re wondering how best to outline your skills, check out our CV builder which provides examples of key skills as well as proficiency levels you can adjust. You can also include your own unique skills to add that personal touch.

Here’s what the skills box looks like in our office administrator CV template. 

• Microsoft Office Suite
• Office Management Software
• Strong Communication and Interpersonal Skills
• Excellent Organisational and Time Management Abilities
• Detail-oriented and Adaptable

Skills are easy to list, but tangible evidence is much more enticing. When writing your office administrator CV, always think of examples to back up what you are stating. Link each key skill to specific situations and positive outcomes to pique the recruiters' attention.

For example, in your professional profile and work experience, highlight your: 

• Administrative skills by showcasing the level of your experience and whether you’ve worked in SMEs or large corporate organisations.
• Technical capabilities by highlighting knowledge of systems such as MS Office Suite Google Workspace. Gmail, Dropbox, Zoom, and Expensify.
• Teamwork by describing your success working in a cross-functional team in a demanding office environment.

Interviewers will want to hear about your administrative skills in action once you move to the next stage of the recruitment process, so it’s good to be prepared. 

Follow up once on a job application if you don’t hear anything back

Sometimes your application may be overlooked due to the sheer volume of responses a recruiter receives after posting a job advert. You have nothing to lose by sending a polite follow-up email a week or so after sending your initial application and this may just put you back on the radar. Set up a spreadsheet to track your applications.

Moving on to your education section. Keep this clear and direct, with relevant degrees or diplomas in reverse chronological order. If you’ve completed a degree, you don’t need to include your earlier education. Recruiters will understand the steps you’ve taken to reach this level. 

Beyond your degree, this section is a great opportunity to list any training and professional development activities as these will be of great interest to hiring managers:

• Professional courses and certifications . Courses, workshops, and seminars improve your admin skills and show your commitment to professional development.
• In-house training . Feature any company training programs covering administration, customer service, data management, technical skills, and leadership in your CV.

Check out the education section from our adaptable CV sample below:

Bachelor of Arts in Business Administration, University of East Anglia, Norwich 

• Graduated: June 2016

Recruiters receive hundreds of CVs on a daily basis, with often little time to read them fully, so having the right CV layout and design is critical. Similar to an organised stationery cupboard, you want the reader to easily find what they are looking for.  

While a splash of colour here and there is fine, avoid adding a lot of design elements and bright colours as this can be distracting. We recommend a modern format with clear sections, professional font , and the use of colour splashes sparingly. 

The office administrator CV sample below follows these principles and uses a two-column format which is visually appealing and also maximises valuable space. 

It’s not always easy to get your CV design right the first time, but with the help of our tried and tested CV templates , you should be able to create your very own masterpiece with ease.

Office administrator text-only CV example

Highly organised and efficient office administrator with over 6 years of experience in managing day-to-day operations, providing exceptional administrative support, and ensuring smooth functioning of office procedures. Adept at multi-tasking, problem-solving, and maintaining a professional demeanour in fast-paced environments. Proficient in Microsoft Office Suite and various office management software. Committed to fostering positive relationships with colleagues, clients, and stakeholders to drive organisational success.

Employment history

Key takeaways for building an office administrator CV

In order to land the best administrative opportunities, your CV needs to showcase your stellar organisation and communication skills, strong attention to detail, flexible approach, and ability to work with professionalism and discretion.

Showcase your skill-set and tailor your CV as much as possible to the specific office administrator role and company using the job description as your guide.

Make your life easier using our online CV builder to create your office administrator CV with adaptable templates and AI-powered content.

Attractive CV templates at your fingertips

Office Administrator Cover Letter Example

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Start your Office Administrator cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and state the position you're applying for. In the first paragraph, briefly mention your relevant experience and skills that make you a strong candidate for the job. You could say something like, "With my 5 years of experience in office administration and proven skills in project management and problem-solving, I believe I can bring a high level of efficiency and productivity to your team." This not only shows your qualifications but also your enthusiasm for the role. Remember, the opening of your cover letter should grab the reader's attention and make them want to learn more about you.

The best way for Office Administrators to end a cover letter is by summarizing their interest in the role and the value they can bring to the company. This can be done by reiterating key skills or experiences that align with the job requirements. Then, express enthusiasm for the opportunity to further discuss your qualifications in an interview. Always end with a professional closing such as "Sincerely" or "Best regards," followed by your full name. Remember to thank the hiring manager for their time and consideration. This ending leaves a positive impression, shows your eagerness for the role, and encourages the hiring manager to move forward with your application.

Office Administrators should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the page. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job listing. 4. Relevant Skills and Experience: Highlight your most relevant skills and experiences that make you a good fit for the role. As an Office Administrator, you might want to highlight your organizational skills, ability to multitask, proficiency in office software, and experience in managing office tasks such as scheduling, correspondence, and record keeping. 5. Achievements: Mention any achievements that demonstrate your ability to perform the job effectively. For instance, if you've implemented a new filing system that improved efficiency, or if you've received recognition for your customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express your enthusiasm for the opportunity to contribute to its mission and goals. 7. Closing: In the closing paragraph, thank the hiring manager for considering your application and express your interest in the opportunity to discuss your qualifications further in an interview. 8. Signature: End with a professional closing such as "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should not just repeat your resume. Instead, it should complement it by providing a more personal and detailed explanation of your qualifications for the job. It's your chance to tell a story about your career and show why you're the best candidate for the position.

Related Cover Letters for Office Administrator

Related resumes for office administrator, try our ai cover letter generator.

5 Compelling Examples of Investment Banking Cover Letters

Your cover letter is important because it introduces you to potential employers and sets you apart. It should explain why you’re a good fit for the role and highlight your skills and experiences.

Investment Banking Cover Letter Template

Dear [Employer’s Name],

I am writing to express my interest in the [Job Position] at [Company Name]. With my background in [relevant field], I am excited about the opportunity to contribute to your team.

Thank you for considering my application.

Sincerely, [Your Name]

Examples of Investment Banking Cover Letters

Dear Ms. Smith,

I am eager to apply for the Analyst position at Goldman Sachs. My degree in Finance and my internship experiences have prepared me well for this opportunity. I am confident in my ability to contribute effectively to your team.

Sincerely, John Doe

Dear Mr. Brown,

Enclosed is my application for the Investment Banking Intern position at J.P. Morgan. My background includes strong analytical skills honed through my academic projects and internship at a local bank. I am excited about the possibility of bringing my skills to your esteemed firm.

Sincerely, Jane Smith

Dear Ms. Miller,

I am pleased to submit my application for the Associate role at Morgan Stanley. I possess a Master’s in Business Administration and demonstrated success in past roles. I am enthusiastic about the chance to leverage my skills at your company.

Sincerely, Alice Johnson

Dear Mr. White,

My application for the Junior Analyst position at Bank of America Merrill Lynch is enclosed. With my Bachelor’s in Economics and my analytical experience, I am ready to excel in this role.

Sincerely, Michael Lee

Dear Ms. Wilson,

I am excited to apply for the Financial Analyst position at Citigroup Inc. My academic achievements and previous internships have given me the knowledge and skills needed for this role.

Sincerely, Emily Davis

Crafting Your Cover Letter

Key components of a cover letter.

Open with a professional salutation such as “Dear [Hiring Manager’s Name].”

Write an engaging opening paragraph, detailed body paragraphs highlighting your experience and skills, and a strong closing paragraph.

• Intro Paragraph
• Body Paragraphs
• Closing Paragraph

Writing a Compelling Intro

Your introduction should grab the reader’s attention. Mention how you found the job listing and why you are excited about the position.

Speak directly to the company’s needs:

• “I am thrilled to apply for the Investment Banking Analyst position at ABC Bank.”
• “After reading about your firm’s innovative approach, I am eager to bring my financial skills to your team.”

You can include specific examples like:

• “I have followed ABC Bank’s success through recent financial publications.”
• “My interest in ABC Bank was sparked by your recent merger.”

A strong introduction sets the tone for the rest of your cover letter.

Highlighting Relevant Experience and Skills

In this section, focus on your relevant experience and skills. Match your experiences to the job requirements. Use bullet points to make your cover letter easier to read and understand. Examples:

• “In my role at (…), I analyzed data to improve investment strategies.”
• “I successfully led a team to close several multimillion-dollar deals.”
• “At (…) Bank, I managed client portfolios and delivered above-average returns.”
• “I used advanced Excel skills to create detailed financial models.”
• “Through internships, I gained experience in market research and trading.”

Each example should be concrete and show direct relevance to the job.

Presenting Your Achievements

Showcase your achievements clearly. Explain how your accomplishments align with the job’s requirements. Try to use numbers to quantify your success when possible. Examples:

• “Increased departmental efficiency by 20% through process optimization.”
• “Generated $5 million in revenue through strategic investment initiatives.”
• “Awarded Employee of the Month for exceptional performance in Q3.”
• “Developed a new analytic tool that improved forecasting accuracy by 15%.”
• “Successfully managed a difficult client portfolio, achieving a 12% growth.”

(Achievements provide solid proof of your capability and can differentiate you from other candidates.)

Concluding with a Strong Call to Action

End your cover letter with a strong call to action. Restate your enthusiasm for the role and express eagerness to discuss your application further.

Examples of strong closing statements:

• “I would love the opportunity to discuss how my background and skills can be an asset to your team.”
• “Looking forward to the possibility of contributing to ABC Bank’s success.”
• “I am available for an interview at your earliest convenience.”
• “Thank you for considering my application. I am excited to speak more about this opportunity.”
• “Please contact me at your earliest convenience to schedule a discussion.”

Make it clear that you are ready to take the next step and are keen to hear back.

Personalizing Your Application

Tailoring experience to the job description.

You need to match your experience to what the job description asks for. Start by highlighting your accomplishments that align with the job requirements. For instance, if the job calls for strong analytical skills, mention a project where you excelled in data analysis. Use specific examples to show your skills.

Make sure to use keywords from the job description in your cover letter. This will catch the hiring manager’s attention and show that you understand what they are looking for. Also, avoid using vague or generic statements. Specifics demonstrate your suitability better than broad claims.

Networking and Personal Connection

Networking can give you an edge in the job market. Reach out to current or former employees to learn more about the company. This can provide valuable insights that you can mention in your cover letter. It also shows the hiring manager that you’ve done your homework and are genuinely interested in their company.

You can also mention any personal connections you have within the company. For example, if you spoke with someone during a networking event and they encouraged you to apply, mention it. This adds a personal touch to your application and could make it more memorable.

Addressing the Hiring Manager Directly

Always try to find out the name of the hiring manager you are addressing in your cover letter. Addressing them by name shows that you took the time to research and adds a personal touch. If you can’t find the name, use a specific title (such as “Dear Hiring Manager”)

Include your contact details in an easy-to-find place in your cover letter. This makes it simple for the hiring manager to get in touch with you.

What should be included in an investment banking cover letter?

Your cover letter should have a clear opening that states your interest in the position and company. You should also mention any relevant experience, skills, and education that align with the role. Personalizing your letter by mentioning the company’s achievements can also make a good impression.

How to write a cover letter for investment banking with no experience?

If you have no experience, focus on your education, relevant coursework, and any internships or volunteer work that show you have the skills needed for the job. Highlight any finance-related projects or responsibilities you have undertaken. It’s important to show enthusiasm and eagerness to learn.

How long should an investment banking cover letter typically be?

Stick to about three to four paragraphs. Make every word count and avoid unnecessary details.

What makes a cover letter stand out for investment banking positions?

To stand out, tailor your cover letter to each application. Use specific examples to demonstrate your skills and achievements. Show enthusiasm for the position and the company.

How can I highlight my skills in a cover letter if I am new to investment banking?

Even if you’re new, focus on transferable skills like analytical thinking, attention to detail, and teamwork. Mention any finance courses, projects, or internships. Related: 150 Example Phrases: Top Transferable Skills Every Company Wants

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Biden administration may soon restart immigration program that was paused for possible fraud

A program that let migrants apply for U.S. entry from their home countries that was paused because of potential mass fraud may be revived by the Biden administration as soon as this week, even though thousands of suspect applications still need review, two sources told NBC News.

The Biden administration announced last month that an 18-month-old program that had let Cubans, Haitians, Nicaraguans and Venezuelans apply for legal entry and temporary work authorization in the U.S. would be “temporarily paused” while the Department of Homeland Security conducted “a review of supporter applications.” 

Those supporters, also called sponsors, are people legally living in the U.S. who make the initial applications for the migrants who want to enter the U.S. The sponsors vouch that they can financially support the migrants once they arrive, and the migrants then follow up with an additional request for entry before federal authorities say yes or no.

An internal DHS report reviewed by NBC News, however, found that almost 101,000 sponsor applications for migrants from Cuba, Haiti, Nicaragua, Venezuela and Ukraine were filed by 3,218 so-called serial sponsors. The report, produced by U.S. Citizenship and Immigration Services, a division of DHS, does not say how many of those applicants entered the U.S. The report was first cited publicly by the Federation for American Immigration Reform, an anti-immigration advocacy group.

The report’s authors found thousands of instances of would-be sponsors’ using the same street addresses, internet protocol addresses or phone numbers. Almost 600 applications were flagged, for example, because they all appeared to use the address of the same commercial warehouse in Orlando, Florida. The authors also found repeated uses of the same Social Security numbers, including numbers belonging to dead people.

Small numbers of sponsors for large groups of people have raised concerns about potential human trafficking for immigration programs in the past, though it is not known whether DHS is reviewing those cases for potential human trafficking, the sources said.

A U.S government official told NBC News that when the program resumes, applications for sponsors will be manually vetted in small batches with enhanced procedures for vetting. And any sponsor believed to be involved in fraud will be referred for further investigation.

The administration is eager to turn the program back on as quickly as possible because it is believed to be deterring migrants from Cuba, Haiti, Nicaragua and Venezuela crossing the border illegally, a source familiar with the decision said.  

The report, released internally in May, spurred DHS to suspend travel authorization for migrants from Cuba, Haiti, Venezuela and Nicaragua who had applied under the program.

Sources familiar with the review of the nearly 101,000 sponsor applications said that employees at USCIS’ Fraud Detection and National Security Directorate had reviewed more than two-thirds of the suspect applications as of last week and that they had about 30,000 left to review and would most likely not finish before the program is reinstated.

So far, six sponsor applications have been turned over to investigators at Homeland Security Investigations, a division of Immigration and Customs Enforcement assigned through an agreement between USCIS and ICE to investigate potential criminal immigration fraud, the sources familiar with the review said.

More than 2.6 million migrants from Cuba, Haiti, Nicaragua and Venezuela have applied for entry through the program, known as CHNV, and a similar program for Ukrainians, according to the internal report.

As of July, over 530,000 migrants had been authorized to travel to the U.S. under CHNV, according to  data from DHS . It is unclear from the report how many of those successful applicants were brought into the U.S. with the help of the 3,200 “serial sponsors.” It is also unclear whether the 101,000 applications that were flagged for review were from people who have now entered the U.S. or people whose applications were rejected or a mixture. The number of migrants who applied under the program for Ukrainians is not specified.

After sponsors make initial applications for migrants who want to enter the U.S., the migrants apply online for CHNV from one of the four countries. The sponsors are also asked to enter their Alien Registration numbers and/or Social Security numbers so that the government can verify them, according to an application form viewed by NBC News. Once migrants have approval, they can fly to the U.S.

Within weeks of CHNV’s beginning in January 2023, concerns were raised in an Associated Press article about potential sponsors’ advertising online that they would be willing to sell their services as sponsors to migrants in Cuba, Haiti, Nicaragua and Venezuela. It is unknown whether any sponsors have been found to have sold their services.

In a statement, a DHS spokesperson said the agency has not identified issues of concern related to the screening and vetting of the immigrants themselves. 

“DHS has review mechanisms in place to detect and prevent fraud and abuse in our immigration processes. DHS takes any abuse of its processes very seriously. Where fraud is identified, U.S. Immigration and Customs Enforcement (ICE) will investigate and litigate applicable cases in immigration court and make criminal referrals to the Department of Justice,” the spokesperson said.

Red flags raised

An internal fraud detection unit in USCIS launched a “filing trend analysis” on April 17 to see whether there were any red flags in the program.

Less than a month later, the unit produced the report reviewed by NBC News, finding a troubling set of indicators that thousands of applications were potentially fraudulent.

The report does not indicate how many of the original applications that were potentially fraudulent were ultimately approved, but it raises a series of red flags.

The authors found examples of suspicious use of Social Security numbers, with the same number used in 20 or more applications. The authors labeled those repeat sponsors as “serial sponsors” and noted that 100,948 forms used 3,218 serial sponsors’ Social Security numbers. At least 24 of the most-used Social Security numbers were numbers tied to dead people, according to the report.

The report's authors also found problems with 3,355 duplicate phone numbers used on more than 110,000 forms.

Physical addresses provided by sponsors also raised questions. Multiple sponsors repeatedly used the same physical addresses for more than 19,000 applications. Almost 130 applications appear to have used the address for a single-family home in rural Pennsylvania with less than 900 square feet. There were 596 applications that appeared to use the address for a commercial warehouse in Orlando, and more than 500 applications used an address that matches a storage unit facility in Pompano Beach, Florida.

The report also analyzed the IP addresses associated with the applications and found more than 1,300 applications were tied to an IP address in Tijuana, Mexico.

The report noted a “concerning trend” — for nine IP addresses, many more women were being potentially sponsored than men. For example, one IP address was linked to applications to sponsor 18 females, 14 of them under age 18.

Julia Ainsley is the homeland security correspondent for NBC News and covers the Department of Homeland Security for the NBC News Investigative Unit.

Laura Strickler is a senior investigative producer and reporter for NBC News. She is based in Washington.

Biden Administration to Resume Free COVID-19 Tests This Fall

The Biden administration announced it will reactivate a government website that will allow Americans to request free at-home COVID-19 tests at the end of September.

According to the Department of Health and Human Services (HHS), U.S. households will be able to order four free COVID-19 tests at the end of September at COVIDTests.gov . HHS has not yet indicated an exact date when the ordering window will open.

“The COVID-19 Tests will detect current COVID-19 variants and can be used through the end of the year,” the HHS announcement says.

The administration originally launched the COVIDTests.gov site in January 2022. The program has distributed over 900 million tests directly to American households.

HHS’s Administration for Strategic Preparedness and Response partnered with the United States Digital Service and the United States Postal Service to build the website. The site has served as a success story for the Federal government when it comes to customer experience.

The site’s infrastructure was stable enough to receive over eight million COVID-19 test kit orders within the first 48 hours of its launch. At times, the COVIDTests.gov website was the most-visited Federal government website, reaching over 700,000 visitors at once on Jan. 18, 2022, according to analytics.usa.gov .

This latest round of reactivating the website marks the seventh time the Biden administration has made free tests available for all Americans.

The announcement comes as the number of COVID-19 cases has risen across the country, driven by new variants. The Food and Drug Administration (FDA) just approved updated mRNA COVID-19 vaccines on Aug. 22 to more closely target the variants currently circulating.

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Privacy Overview

Former Las Vegas politician Robert Telles found guilty in murder of journalist

After nearly 12 hours of deliberation, a Las Vegas jury on Wednesday found former Clark County public administrator Robert Telles guilty of the murder of veteran journalist Jeff German . The penalty phase of the trial, which will decide Telles' sentence, will begin right away.

Telles was arrested on Sept. 7, 2022, five days after a neighbor found German’s body outside his Las Vegas home. The 69-year-old victim, who was an investigative reporter for over 40 years, had suffered multiple stab wounds .

Las Vegas Metropolitan Police were able to locate surveillance video of a possible suspect from a nearby home’s security camera. A person in a large straw sun hat and orange safety jacket was spotted walking to and from German’s house. Police also spotted a maroon Yukon Denali as the possible suspect’s vehicle. According to Telles’ arrest report, an SUV of that make, model and color was registered to Telles’ wife.

Investigators obtained a warrant to search Telles’ home and car, along with permission to take a DNA sample. Prosecutors say a straw hat that had been cut into pieces was found in Telles’ home, along with a bloody sneaker that resembled the suspect’s footwear. Telles’ DNA was reportedly found under the victim’s fingernails .

Prosecutors believe Telles, now 47, killed German because he was upset over articles German wrote for the Las Vegas Review-Journal about Telles’ alleged inappropriate relationship with a female staffer. Other Telles staffers also came forward to tell German about their hostile work environment, which he detailed in his reporting. Telles also lost the next election, which prosecutors point to as an additional motive.

RELATED STORY | Potential jurors warn public would ‘burn the courthouse’ if Kohberger case ends in acquittal

Telles pleaded not guilty to open murder. He maintains he was framed, and that evidence against him was planted by police and prosecutors.

Telles has been held without bail at the Clark County Detention Center since his arrest nearly two years ago .

This story was originally published by Katie McLaughlin and Grace Wong at CourtTV .

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Should you use AI to build your resume? 64% of hiring professionals approve

Neatly wrapping your entire professional, leadership, and extracurricular experience into one package can be nerve-wracking -- especially since the resume is a key component for getting a job. Luckily, artificial intelligence (AI) can make the task more manageable, and it turns out that most hiring managers aren't opposed to it. 

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Adobe surveyed over 500 hiring professionals and 500 job seekers in the United States to learn about the resume process. Unsurprisingly, many of the applicants surveyed have already leveraged AI in their resumes, with 28% of respondents admitting to having used AI to help write them.

This AI use case has been met with limited opposition from hiring professionals, with 64% approving of job seekers using AI for their resumes. 

Before you use AI to write your resume, it is worth noting that 13% of hiring professionals said they would automatically disqualify a resume written with AI. However, for better or for worse, there is no reliable  AI checker  on the market right now, so as long as you double-check for plagiarism, a hiring professional shouldn't be able to tell. 

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Hiring professionals shared that other red flags they see on resumes include spelling or grammatical errors, lack of relevant experience or skills, too many job changes in a short period, significant unexplained gaps in employment history, and using overly casual language. 

AI can easily help users avoid these red flags. For example, a user  can upload their resume into ChatGPT and ask, "Can you proofread for spelling and grammar, eliminate any overly casual language, and add skills that will make it stronger?" Then, ChatGPT will output a version tweaked with all of these components. 

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Good practices that job seekers should keep in mind include limiting their resume to one page, favored by 55% of hiring professionals; utilizing a PDF format, preferred by three out of four hiring professionals; and emphasizing unique skills, recommended by 29.68% of hiring professionals. 

For step-by-step instructions on how to use ChatGPT , or any other AI chatbot, to build your resume, ZDNET created an easy-to-follow how-to guide that you can use to get started. 

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