pre record presentation on zoom

Pre-record Zoom: How to share your recorded video in a Zoom meeting

Zoom is one of the most popular remote collaboration platforms that is being used by a lot of companies and institutions to collaborate with their employees remotely. It is also being used by a lot of educational institutions to conduct classes remotely which is helping students keep up with their classes.

If you are a teacher or trainer that conducts classes and webinars online, then you might have considered recording your lessons and sessions so that they can be easily broadcast to your class or meeting attendees.

If you are looking for a way to pre-record your meeting/class to be later broadcast on Zoom then you have landed at the perfect webpage.

Let’s take a look at how you can pre-record a video for your class or colleagues and then broadcast it over Zoom.

Related: Common Zoom problems and solutions

Why pre-record a Zoom meeting?

How to record a video for a pre-record zoom meeting, how to record a zoom meeting itself, how to share your recorded video in a zoom meeting, how to share your pre-recorded zoom meeting.

Pre-recording your Zoom meetings has many significant advantages. You can manage your time efficiently as you can do any other important work while the recorded presentation or lecture is being given via a pre-recorded video. You can prepare the meeting in advance, at the time you are free.

You can save your time which you can use to prepare for other lectures and meetings. It’s particularly helpful if you know you won’t need to answer any questions during the meeting, meaning it’s a one-way meeting only in-effect.

This will also help you save data too as you can use the same video again anytime you want. You can also share the video for the meeting via other channels so that they can easily refer to the subject material again in the future if needed.

Recording a meeting for your Zoom collaboration is a fairly simple process as long as you have a web camera and a microphone. Simply launch your favorite camera (or an app on your phone) and make the arrangement and start recording your session.

You can even add cuts in between if you wish to show external aids or if you end up making mistakes during your session.

On the other hand, you can also record everything in one go and edit out all your mistakes after your video has been recorded. Once recorded, simply use your favorite video editor to snip out all the parts of the clip that you want to remove from your recording.

Once you have recorded and edited your video, it’s ready to be shared on a Zoom meeting.

You can also record a Zoom meeting which you can then later share to your group or class. Simply start a Zoom meeting with only you as the sole participant.

Complete your session and end the recording which should show up in your selected save location (it’s saved in the Zoom folder inside the Documents folder). In case you opted to record the meeting in the cloud, you will find it under the Recordings tab in your web client ( here ).

In case you decided to save it to a location on your local storage then it will be immediately available in your selected location. You can then even edit the recording if you wish to remove certain parts from it to make it easy to comprehend.

One advantage of recording a Zoom meeting instead of a video is that it will give you the ability to record your whiteboard notes as well as other screen share applications which will help you explain the concept much better to your class or colleagues.

Sharing a recorded video to an ongoing Zoom meeting is a fairly simple process. Simply play the video using your desired video player and share this window in your ongoing Zoom meeting using the ‘Screen Share’ option. Be sure to enable the ‘Share computer sound’ checkbox in the bottom left corner.

Your colleagues and class will then be able to view the video and attend the lecture/session recorded by you without any unwanted interruptions.

This will also allow you to end the video in the desired time format and then take any questions or doubts after the video has been finished. This should, in turn, make the process more streamlined and efficient for both you and your meeting attendees.

If you have recorded the Zoom meeting over the cloud then you can simply share the cloud recording with your fellow meeting attendees which will give them the ability to watch your session at their own pace.

This will allow you to answer their questions and queries in real-time which should help make your overall Zoom meeting efficient and beneficial for all the parties involved.

If you have recorded the Zoom meeting to your local storage, then you can simply play it using a video player on your PC or Mac and then ‘ screen share ‘ the player to your on-going Zoom meeting.

This will allow all the attendees to view the video in real-time along with you. For questions and doubts, you can hold a small conference at the end and address all the issues faced by your meeting attendees.

We hope this article easily helped you understand the benefits of pre-recording your Zoom meetings and use it to your advantage during the next Zoom session. If you have any queries or suggestions, feel free to reach out to us using the comments section below.

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• Communication

How to Record a PowerPoint Presentation on Zoom (Audio & Video)

In recent years, we’ve seen the rise of virtual meetings. It’s now possible to connect with a global team from anywhere! When you learn how to video record yourself presenting a PowerPoint on Zoom , your content is accessible to all.

Sometimes, not everyone can attend a Zoom meeting in real-time. This is especially true if your team works across the globe. Luckily, there’s an easy solution! Let's learn how to record a PowerPoint presentation in Zoom.

Why You Should Learn To Record PowerPoint Presentations With Audio and Video

Work has changed. More than ever, you need ways to connect for meetings regardless of your team's location. Zoom is one of the most popular tools to do this.

Zoom is video-conferencing software used by millions. It’s popular because it's got a free tier, with options to upgrade to more robust plans. Zoom supports audio and video sharing, allowing you to virtually meet others face-to-face.

You can also share your screen, to show slide decks, text, video, and more. It’s a top option to share PowerPoint presentations with anyone. Learn how to record PowerPoint presentations with audio and video to pair it with Zoom.

With distributed teams, it's not always possible to coordinate a start time that everyone can agree on. Plus, it’s handy to review a meeting later. Perhaps attendees want to listen to what you said again. Luckily, there’s an easy solution! You need to know how to record a PowerPoint presentation in Zoom.

In moments, you've got an MP4 video file ready for sharing. To record PowerPoint with video in Zoom takes only a few quick steps. Let’s dive in.

Build the Perfect PowerPoint for Sharing

Before you learn how to record a PowerPoint presentation with video, you need a slide deck to share. Premium templates are your best option. These offer styling and features that you won’t get with a free option that you might find online. 

Envato Elements is a great option for this. At Elements, you’ll find thousands of PPT templates that you can share on Zoom. As a member, you've got unlimited download access. That means that you’re able to download and use as many of those templates as you want. 

For this tutorial, I’ll be using the beautiful Virtually PowerPoint template from Envato Elements. It’s a creative modern design with over 50 slides inside.

With your template open, you can start building a slide deck for sharing. As you work, know that PowerPoint slides meant for sharing online should be special. Keep the following design tips in mind to help ensure success:

• Don’t crowd slides. When you’re sharing to record PowerPoint with video, slides will look smaller to your audience.
• Use larger fonts. Fine print is hard to read on a screen, and even more so in a later video playback. Opt for large, readable text styles.
• Illustrate! Photos, charts, and infographics keep things interesting. You need your slide deck to be clear, concise, and engaging.

With these ideas in mind, you’re ready to learn how to record yourself presenting a PowerPoint on Zoom. Learn more about the art of narration in PPT below:

Prepare Your Zoom Meeting

To record PowerPoint presentations with audio and video slides, you need to open Zoom. You can use the Zoom desktop app, which is available for download. Or you can log into your Zoom account inside your favorite web browser.

If you already have a single meeting scheduled, you’ll see a thumbnail for it on the Home tab inside of Zoom. But if you've got many scheduled calls and invites, you’ll want to navigate to the Meetings tab. Here, you’ll find a complete list of Zoom meetings that you’re invited to. 

As you can see above, I've got a meeting scheduled for today at 9:30 PM. The invite has been shared with others, and I'll be the host of the meeting. Imagine in this example that we want to share a PowerPoint deck and record it for others.

To make a good first impression with your audience, it’s helpful to prep your slide deck in advance. This helps you be ready to share when the time comes. You won’t have to scramble around for your files in front of viewers. I like to open my PowerPoint, then minimize it, before starting a meeting. This way, it’s ready to roll when it’s time to share. 

To begin the meeting, click Start. You’ll see the Join Audio menu appear. This lets you choose the audio source that you want to use to capture your narration. In this case, choose Join with Computer Audio. 

Optionally, you’ll have the option to test your speakers and microphone. If you’re working with a new setup, this is a great way to ensure that you’re capturing clear audio.

Now, you’re in your meeting. Watch as other participants appear. You’re ready to get started!

Learn more about PowerPoint Sharing on Zoom below:

Begin Recording

With your meeting underway, your next step is to begin recording it. Optionally, you can start sharing slides before you begin recording. But I prefer to start the recording first. It’s easy to forget to turn on the recording once you've got slides displayed. And there’s nothing worse than reaching the end of a meeting and realizing that you’ve forgotten to record!

To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. It’s the series of options and buttons at the bottom of the app’s screen. First, make sure that your microphone isn’t muted. This setting is controlled by the Mute button, found on the left side of the menu bar. 

To record your PowerPoint in Zoom, click Record . From this point on, anything you share on-screen or say aloud will be captured in your recording.

This is also true of other attendees. If they speak or ask questions, their voices will be captured in the PPT meeting recording. You also have the option of sharing video from your webcam. This way, viewers can watch you speak as you share your PowerPoint. This can be captured in your recording too. 

It's a good idea to mention to attendees if you're recording the meeting. This ensures they're able to consent to the recording. Plus, it lets them know that you'll have a copy available for review later. Do this at the beginning of your meeting so that all are aware of the recording process. 

Share Slides on Zoom

With your recording underway, it’s time to share your PowerPoint slide deck in Zoom. Once again, return to the menu bar at the bottom of the screen. This time, you’ll want to choose Share Screen . It’s easy to find, highlighted in green in the center of the menu.

Click on Share Screen, and a settings window opens. On its Basic tab, you’ll see several thumbnail buttons. These control the source that you want to share from. Usually, there will be tabs for every app open on your computer. Plus, there are options for a whiteboard, to connect an iPad, and more.

To see how to video record yourself presenting a PowerPoint on Zoom, click on the Microsoft PowerPoint thumbnail. Then, click Share.

PowerPoint appears on your screen. You can navigate through your slides as usual. You’ll see that a green box has appeared around the border of the PowerPoint window. This signifies that this area of the screen is being actively recorded. Anything outside of the green boundary won't be captured in your recording. 

As you can see, it’s easy to learn how to record a PowerPoint presentation in Zoom. It’s a useful way to share and preserve slide presentations for others in the future! 

For best results, keep the following tips in mind:

• Narrate clearly and concisely. Remember, you’re being recorded! Speak clearly, at a cadence that’s easy to follow. Talk too fast and your words will be hard to understand.
• Control sources of audio. Try and eliminate background noise from your environment. This keeps extra sounds from appearing in your recording. And be sure to ask other attendees to mute their mics, unless they've got a question. 
• Use a clean, readable template. Premium templates like the Virtually PowerPoint deck have neatly-arranged slide layouts. These are easy for your audience to read. 

By embracing these ideas, you’re sure to make a winning impression. They help you build useful, enjoyable recordings for meeting participants to watch later. 

Save and Share the Finished Recording

When you’re finished presenting, it’s time to end the meeting and ready your recording for sharing. This is easy to do, and only takes a moment.

You’ll first want to stop sharing your PowerPoint slides when you’re finished. To do so, click Stop Sharing . This is highlighted in red on the menu bar. (It’s only visible when you're actively sharing). 

Then, end your meeting when you're ready. Click End , then End Meeting for All. Once you end a Zoom meeting, the app saves any recordings that you made during your meeting. For longer meetings, this may take a few moments. You can monitor the progress on the bar shown in the Conversion popup.

When the conversion process is complete, a Finder window opens. Inside it, you’ll see an MP4 video file. This is your converted meeting PowerPoint! You can watch it on your computer or mobile device. And it’s ready for sharing with others. 

You’ve learned how to video record yourself presenting a PowerPoint on Zoom. As you can see, it’s amazingly easy to do! It’s the perfect way to ensure that everyone can hear and enjoy what you've got to share. It only takes a few clicks.

The Top Source for Shareable PowerPoint Templates in 2022 (With Unlimited Use)

As we’ve seen, premium templates are the best PowerPoint decks to share on Zoom. With expertly-built layouts and cool designs, they’re sure to help you succeed. The best source for these templates is Envato Elements .

Elements has a powerful offer: unlimited downloads. For a flat monthly rate, you can download and use as many PowerPoint templates as you want.

With a vast library of thousands of custom PPT templates , you’re sure to find one that’s just right for you. 

Plus, Elements offers countless other creative assets. Among them, you’ll find custom fonts, stock photos, music, and more. As a PowerPoint presenter, you can make use of all of these. Together, they help you create stunning slide decks ready for sharing.

Explore PowerPoint Templates

Consider the top advantages of Envato Elements:

• Creative flexibility. Each template is fully editable by you. This lets you tailor each slide to your needs.
• Time savings. Instead of building layouts from scratch, you’re simply filling in blanks. This gives you more time to focus on refining your message and preparing to present it.
• Professional designs . Audiences will appreciate the stylish slides in your presentation. You’ll enjoy them as well, finding inspiring layouts in every template.

Envato Elements is the creative offer that you can’t afford to miss. Join today  and start exploring the vast library!

Now You Know How to Record PowerPoint Presentations With Audio and Video

You just learned how to record PowerPoint with video. This is a crucial skill for successful online meetings. 

Here's a challenge: before you schedule an in-person meeting, convert it to an online meeting instead. Now that you know how to record a PowerPoint presentation with audio and video, you can skip in-person meetings!

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Zoom To Pre-Record Presentations To Share With Students

Zoom: pre-record presentations to share with students.

Important note: processing time for Zoom recordings has been taking 24 hours or more in some cases.

• Learn about getting started with Zoom .
• Check your Zoom recording settings to make sure that Audio Transcript is checked. If you created a UNC Zoom account recently, this option should already be checked. We recommend not changing other settings on this page.
• Open your PowerPoint presentation in Slide Show view.
• Open Zoom, and click New meeting .
• Select your Join with Computer Audio .

• From the bottom menu, click Share, and select your PowerPoint Slide Show.
• Move your cursor to the ID number at the top of the screen. From menu that appears, click More… > Record to the Cloud . You can pause, resume, or stop recording at any time from the same menu. Note: Faculty and students associated with professional schools may have a time-limit on the length of time Zoom cloud recordings are available. If this applies to you, check with your professional school’s IT department for details.

• Copy the host only link (web address in the red highlighted box, above), and paste this link in a web browser.
• Sharing this recording: Only with Authenticated Users . This will require students to log in to Zoom to access the recording.
• Viewers can download: Yes. Allows students flexibility for offline viewing when their internet connections may be slow.
• On-demand (Registration Required): Yes or No. Enabling this option requires students to enter their name and email address before accessing the recording.
• Password protect: Optional. If you enable password protection, you will be prompted to enter a password.
• Copy the information in the Recording Link window and paste this in an email to your students or to your Sakai site. (For more information about how to use Sakai’s Warpwire tool to host all your videos, please visit the Help Videos section of this site.) Note: Recorded audio will be transcribed automatically . You can improve the quality of the transcription by editing it .

Additional information for Gillings School of Global Public Health Faculty

More Zoom Topics:

• Using Zoom to Teach
• Zoom Settings
• Securing Zoom