powerpoint presentation margins

How to Set Up Margins in PowerPoint? Here’s an EASY Fix!

By: Author Shrot Katewa

For some, using margins as a reference is critical when working on a document. If you are one of those people, you may end up asking yourself pretty quickly – “how to set up margins in PowerPoint!”

PowerPoint, by default, doesn’t have an option to set up margins on a slide in order to define where the text begins and ends. However, a workaround to that is using guides as reference points which can help overcome the lack of margins in PowerPoint and give a consistent look to your presentation.

This article will explain the process of setting up margins using guides in PowerPoint in complete detail in addition to answering a few important margin-related questions (including margins for printing).

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs . The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

How to Set Up Margins in PowerPoint?

Setting up margins in PowerPoint can seem really difficult at first as there is no direct option provided by Microsoft. Thus, users who are used to a one-click access for setting up margins in other softwares, such as Microsoft Word, find it difficult to do so in PowerPoint.

Fortunately, using Guides is a simple workaround and an easy fix to this problem.

Let’s understand the process of using Guides and setting it up as margins on a PowerPoint slide.

Step 1 – Enable Guides for your PowerPoint Presentation

The first step is really to enable guides in your PowerPoint presentation.

Some of you may see the guides on your slides by default. However, if you don’t see it, use the following steps to enable it –

• Open a blank presentation. Click on the “View” button in the Menu Bar on top (as indicated by “1” in the image above)
• Next, look for the “Guide” option. It will be close to the “Ruler” option in the View tab. Once you locate the guide option, make sure you check the box in order to enable it.
• Lastly, to ensure that the Guides are visible on the slide, verify that you have 2 dotted lines crossing each other in the middle of the slide.

Step 2 – Create Additional Guides for the Margin

Next, we want to make sure that we have enough dotted guide lines present on the canvas of the slide such that we can create an appropriate margin.

A margin to a document is basically a border on all four sides. Thus, we need at least 4 dotted ‘guide’ lines to create a margin – one each on the left, right, top and bottom.

When you enable guides on your PowerPoint, there would be 2 lines present on your slide by default. As we need 4 guides to create a margin for our document, we’ll need to add more guides.

For the purpose of this example, I’ll be creating additional 4 guides apart from the 2 that are already existing on the slides.

In order to do this, make sure you go through the following steps –

Step 2.1 – Hover Over the Vertical Guide

First, bring your cursor and hover over the vertical ‘guide’ line until it turns into a cross-arrow.

Step 2.2 – Right Click and Add two Vertical Guides

The next step is to add two vertical ‘Guide’ lines to your slide.

The easiest way to do so is to right click on the guide, and then select “Add Vertical Guide” as showcased in the image above.

Another way to quickly add a guide to the slide is by holding Ctrl+Shift keys (Cmd+alt+Shift on Mac), and then dragging guide in one direction. This will duplicate a guide on PowerPoint.

We will repeat the process to add another vertical guide (as we need 2 vertical guides and 2 horizontal guides).

We will then follow the same process for the horizontal guides as well and add 2 horizontal guides on the slides.

Step 3 – Move the Guides to Set up the Margin in PowerPoint

Alright, if you’ve gotten this far, you’ve already done most of the work. But, this step is pretty crucial too.

Once you have all the 4 additional ‘guides’ lines added, it is time we move it towards the four edges of the slide on PowerPoint to create our margin.

You need to do the following steps to set up margins in PowerPoint.

Step 3.1 – Set up the Vertical Margins on a PowerPoint Slide

First, move both the vertical guides to the left and right side of the presentation slide.

Make sure that they are equidistant from the edges of the slides. For this example, I’ve set my vertical slides at 15.70 on both the sides of the slide (as you may be able to see in the above image).

You’ll notice that as you drag your guides, a dynamic number will appear along with the slides. This number indicates the distance the guide is from the centre of the slide.

No matter what value you choose to go with, make sure that both your vertical slides are at the same distance away from the center in order to get a perfect rectangular canvas.

Step 3.2 – Set up the Horizontal Margin on a PowerPoint Slide

Now that you have your vertical margins in place, you basically need to repeat the process to put your top and bottom margins in place as well.

For this example, I’ve set my horizontal margins at 8.5 both at top and bottom.

Voila, you now have margins set for your PowerPoint slide with a just a few modifications!

Now all you need to do is just insert a text box between both the vertical and ‘guide’ lines and it will all be aligned.

The cool part is that PowerPoint allows you to auto-snap shapes and other elements to align with the guides. This means, when you bring a shape closers to one of the guides, it automatically sticks to the guide and perfectly aligns with other objects!

Doing this in the Master Slide can make sure that you have margins in all your slides throughout your presentation.

Why Do you need Margins for PowerPoint?

Even though we have managed to set up margins on a PowerPoint slide in the above steps, an immediate question that pops-up for most people is “Why do we need margins for PowerPoint?”.

More so, if it is so important to have margins, why doesn’t Microsoft PowerPoint provide a one-click option to add and adjust margins just as it does in Microsoft Word?

To truly understand this, we need to understand what purpose do margins serve in a document.

A margin primarily serves the following two purposes –

• Setting boundaries of the content on a document – that is to know the start and end points for the text and other pieces of content in a document.
• Printing a document – margins help in ensuring that parts of the content don’t get cut out while printing a physical copy of the document.

PowerPoint is a software that is used for design purposes. It is a software that is empowered to create digital documents as opposed to other software tools, such as Adobe InDesign, which are focused around digital tools for physical documents.

Thus, the reason PowerPoint doesn’t provide with an in-built option to adjust margins is that most digital documents don’t need bleed margin. Additionally, content elements within PowerPoint such as text boxes are quite flexible and the width can be adjusted easily.

Moreover, PowerPoint adds a default white space around the slides when printing a document.

How to Change the Margins in PowerPoint?

In order to change the margins in PowerPoint, make sure that you first have the guides enabled, added and set up such that it serves as margin for your content on the slide.

This can be done using the steps described above.

Once the guides are setup as margins in PowerPoint, changing the margins is quite easy.

All you need to do is simply drag the guides from the four corners and adjust them as per your needs in order to change the margins in PowerPoint.

However, it is important to note that upon changing the guides, the content will NOT adjust accordingly automatically as there are no margin options provided by default in PowerPoint.

You will have to manually adjust all the content on the slides once again as per the revised positions of the guides.

That said, I can’t think of any reason why one would need to really change the margins drastically in PowerPoint.

How to Access Page Setup for Printing in PowerPoint?

Accessing page setup is easy in PowerPoint. There are at least 2 methods of accessing the page setup menu in PowerPoint.

The following steps describe the process to do the same –

Method 1 – Using the “File” Option

The first method is using the “File” option from you PowerPoint Menu bar.

Click on “File”. Then, locate and click on “Page Setup”.

You will notice that the “Page Setup” menu in PowerPoint opens up.

Note – Although the above images showcase options for a PowerPoint on Mac, the steps for Windows PC are pretty much the same.

Once the page setup menu opens up, you can change the orientation of the slide to portrait or landscape, and make several other changes including the exact requirements for printing your presentation.

Method 2 – Using the “Design” Tab

Another method is by using the “Design” Ribbon.

Simply click on “ Design “, then click on “ Slide Size “, and locate the “ Page Setup ” option in the dropdown menu that opens up.

Upon selecting the page setup option, a similar window opens up as indicated in method 1.

How to Print Slides without any Margins or White Border?

As mentioned above in the article, since PowerPoint doesn’t have in-built options to adjust the margins directly, it puts a default margin in the form of a white border around your slides.

You will notice this when you try and print your slides or save it as a PDF file. The output file will almost always have a default white border around your slides.

So, how does one get rid of this white border?

Here’s a video that explains how to fix this problem –

While there is no straightforward method to fix this issue, there is a workaround as explained in the video above.

Again, while the video shows how to fix this issue on a Mac, the process for a Windows PC is the same.

How to Change the Print Layout in PowerPoint?

You can change the print layout in PowerPoint directly by accessing the page setup options and then choosing either portrait or landscape print layout.

To access the “Page Setup” window, follow the steps mentioned earlier in this article.

In the Page Setup window in PowerPoint, choose the type of layout for printing as indicated in the image above.

You can also change the print layout through the “Print” options by pressing Ctrl+P (or Cmd+P on Mac).

You can choose the appropriate orientation in which you would like to print your PowerPoint slides.

Adjusting Paper Margins in PowerPoint: A Step-by-Step Guide

Adjusting paper margins in PowerPoint is a simple task that can be done in a few clicks. To adjust the margins, you need to access the “Slide Size” option in the “Design” tab. From there, you can customize the margins to your desired width.

After adjusting the paper margins, your PowerPoint slides will have a new layout that can enhance the overall look of your presentation. You’ll have more or less space around your content, depending on your preference.

Introduction

When it comes to creating a PowerPoint presentation, one of the most overlooked aspects is the margins. Yet, they play a crucial role in the design and readability of your slides. Margins are the spaces between the content and the edges of the slide. They can affect how your content is perceived and can make the difference between a cluttered slide and a clean, professional-looking one.

This topic is especially important for anyone who regularly uses PowerPoint for work, school, or personal projects. Whether you’re a student trying to impress with a well-structured presentation, a business professional aiming to communicate effectively, or simply someone who enjoys creating presentations as a hobby, adjusting your paper margins can significantly impact your end product.

By understanding how to adjust paper margins in PowerPoint, you can ensure that your content is presented clearly and attractively, making it more engaging for your audience. Let’s dive in and learn how to do just that.

Step-by-step Tutorial to Adjust Paper Margins in PowerPoint

Before we dive into the steps, know that adjusting paper margins in PowerPoint is relatively straightforward. By following these steps, you’ll be able to customize the margins to suit your design and content needs.

Step 1: Open the Design Tab

Click on the “Design” tab in the PowerPoint ribbon to get started.

In the “Design” tab, you’ll find various options for customizing the appearance of your slides, including themes, background styles, and slide size.

Step 2: Click on Slide Size

Within the “Design” tab, click on “Slide Size,” then on “Custom Slide Size.”

This will open up a dialog box where you can adjust the width, height, and orientation of your slides, as well as the margins.

Step 3: Adjust the Margins

In the “Slide Size” dialog box, enter your desired margin sizes in the “Margin” fields.

You can set different sizes for the top, bottom, left, and right margins, allowing you to customize the layout of your slides to highlight your content.

Additional Information

In addition to the basic steps outlined above, there are a few more things to consider when adjusting paper margins in PowerPoint. First, remember that the standard size for PowerPoint slides is 10 inches by 7.5 inches, which may or may not work for your purposes. Adjusting the margins can help you fit more or less content on each slide, depending on your needs.

Also, consider the context in which your presentation will be viewed. If you’re presenting in a large room, for example, you might want to decrease your margins to allow for larger text that’s easier to read from a distance. On the other hand, if your presentation will be printed out as handouts, increasing the margins can make for a cleaner, more readable layout.

• Open the “Design” tab.
• Click on “Slide Size” and then on “Custom Slide Size.”
• Adjust the margin sizes in the “Slide Size” dialog box.

Frequently Asked Questions

What’s the default margin size in powerpoint.

The default margin size in PowerPoint is zero, as PowerPoint slides do not have predefined margins like word processors do.

Can I set different margins for different slides?

Yes, you can set different margins for each slide by adjusting the margins individually in the “Slide Size” dialog box.

Will changing the margins affect my slide’s background?

Changing the margins won’t affect the slide’s background, but it may alter how content is positioned relative to the background.

Can I save my margin settings for future presentations?

PowerPoint does not have a feature to save margin settings specifically, but you can save your custom-sized slide as a template for future use.

How do I ensure consistency across all slides?

To ensure consistency, it’s best to adjust your margins before adding content to your slides or to use the slide master feature for uniform adjustments.

Adjusting paper margins in PowerPoint can seem like a small detail, but it’s one that can have a big impact on the effectiveness of your presentations. Whether you’re looking to create a cleaner layout, emphasize particular content, or simply make your slides more readable, understanding how to adjust your margins is an essential skill.

So next time you’re putting together a PowerPoint, take a moment to consider your margins—it might just be the detail that takes your presentation from good to great.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Change Slide and Text Margins in PowerPoint

Jazz up your boring presentation

There’s more to building a Microsoft PowerPoint presentation than inserting the content. You’ll want to create an engaging slideshow that’s easy to read and understand. With this in mind, let’s look at adjusting the slide and object margins along with the slide size.

Customize the Slide Margins in PowerPoint

Unlike Microsoft Word, PowerPoint doesn’t offer a margin feature. By default, your elements and objects can span the entire width and height of a slide.

While it may help you fit more on each slide, this can create a cluttered appearance. Instead, you can add a bit of white space, like margins, around the edges of the slides using the built-in Guides feature as a workaround.

• Go to the View tab and check the box for Guides in the Show section of the ribbon. You’ll see the Guides appear as dotted lines on the slide.

• You can drag the horizontal Guide up or down and the vertical Guide left or right. If you want to designate margins on all four sides, you can add more guides. Do one of the following:
• Right-click a Guide and choose Add Vertical Guide and then Add Horizontal Guide to add one of each.
• Hold Ctrl (Windows) or Option (Mac) as you drag one of the Guides to copy the current Guide. Then, do the same for the other Guide.

• Once you have two vertical and two horizontal Guides, you can drag them into place to create your margins.

• As you drag, you’ll see the distance from the center of the slide where the Guides are originally placed. You can then use this measurement to set the same distances for both the vertical and horizontal Guides.

• You’ll see the Guides on each slide in your presentation to help you keep your items within the boundaries.

• When you finish with them, simply uncheck the Guides box on the View tab.

Tip : You can also check the box for Gridlines above Guides in the ribbon. While not required, Gridlines can help you line up your Guides more accurately if you’re struggling.

Change Margins Between Text in Objects

You may not be able to use a margin feature for PowerPoint slides, but you can adjust margins for objects like text boxes and shapes. This makes those items containing text easier to read especially when the objects contain borders.

• Right-click the text box or shape and select Size and Position .

• When the Format Shape sidebar opens to the Size & Properties tab, expand the Text Box section.
• Near the bottom of the section, you’ll see the left, right, top, and bottom margin settings. You can enter the measurements in the boxes or use the arrows to move up and down in small increments.

• As an example, you can see that our text and bullets are a bit close to the left margin.

• By simply increasing the left margin size, we can add a little more space between the border and the text.

• When you finish adjusting the margins for your elements, use the X on the top right of the Format Shape sidebar to close it.

Adjust the Slide Size in PowerPoint

One more item to consider adjusting in your presentation is the slide size. While one size fits most content and slideshows just fine, you may have a situation where a different slide size would work better.

• Go to the Design tab and open the Slide Size drop-down menu in the Customize section of the ribbon.
• You’ll see preset options for Standard and Widescreen with their respective dimensions and Widescreen likely selected.

• To use Standard , select that option. You then have the option to Maximize the content which keeps it at the current size or Ensure Fit which scales down the slide elements to fit the slide size. Pick Maximize or Ensure Fit per your preference.

• To use a Custom Slide Size , select that option. You can then pick the type of page layout using the Slides sized for drop-down menu. You have choices like On-screen Show, Letter Paper, Overhead, and others as well as a Custom option.

• If you choose Custom , use the Width and Height boxes to set the sizes. Note that you can also change the Orientation for the slides along with the notes, handouts, and outline if you like.

• Select OK in the dialog box and your slides will update to the new size.

With a few simple tweaks, you can improve your PowerPoint presentation to look more professional, consistent, and visually pleasing. Keep these suggestions in mind for your next slideshow.

For similar tutorials, look at how to find new PowerPoint design ideas .

Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology. Read Sandy's Full Bio

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How To Change Margins In PowerPoint For Printing

Looking to enhance the visual appeal of your PowerPoint presentation when printing it out?

In this tutorial by Regina Griffin, a teacher from Oregon, US, you will learn how to easily change margins in PowerPoint for printing.

Don’t miss out on common mistakes to avoid and the importance of changing margins for a polished final product.

Key Takeaways:

Why change margins in powerpoint for printing.

Proper margin settings play a vital role in the overall aesthetics of your printed materials. When margins are adjusted correctly, it can prevent important content from getting cut off or looking cramped on the page, enhancing the overall readability.

To Fit More Content on a Slide

By adjusting the margins, the user can strategically place additional content without cluttering the slide. This optimization not only enhances the overall layout but also improves the audience’s comprehension by presenting information in a clear and organized manner.

To Create a Professional Look

When you adjust the margins effectively, it helps to optimize the use of space, allowing your content to breathe and stand out.

How to Change Margins in PowerPoint for Printing

In the ‘Slide Size’ dialog box, you can adjust the margins by entering your preferred values in the ‘Number slides from’ section. Ensure to type the same measurements for all four sides to maintain uniformity.

Access the Page Setup Dialog Box

Once you’ve opened the page setup dialog box, look for the ‘Margins’ tab, typically located under the ‘Layout’ or ‘Slide Size’ options depending on the version of PowerPoint you are using. Within the ‘Margins’ section, you will find the settings to adjust the top, bottom, left, and right margins individually.

Choose the Desired Margins

For example, if you want to highlight important information, you might opt for narrower side margins to draw attention to the center. Conversely, wider margins can provide a cleaner, more spacious look. Remember, the margins play a crucial role in guiding the audience’s focus on the content, so choose them wisely to complement your message.

Apply Changes to All Slides

After setting the margins, ensure to apply the changes to all slides in your PowerPoint presentation to maintain consistency and a uniform layout throughout the document.

Tips and Tricks for Changing Margins in PowerPoint

When changing margins in PowerPoint, utilize the ruler tool to adjust margins precisely and consider adding a header or footer to enhance the professional look of your presentation.

Use the Ruler to Adjust the Margins

By using the ruler tool, you can effortlessly align text boxes, images, and other elements on your slides, creating a polished and professional look. This tool enables you to customize the margins with precision, ensuring that your content is perfectly positioned. The ruler tool helps in maintaining a cohesive layout throughout the presentation, enhancing the overall visual appeal. It also aids in organizing content symmetrically and balancing the design elements effectively.

Consider Adding a Header or Footer

Common mistakes when changing margins in powerpoint.

Avoid common mistakes when changing margins in PowerPoint, such as neglecting to check margins on all slides or choosing margins that are either too small or too large for the content.

Not Checking for Margins on All Slides

One common mistake is not verifying the margin settings on all slides in your PowerPoint presentation, which can lead to inconsistencies in spacing and layout .

Choosing Margins That Are Too Small

Opting for margins that are too small in PowerPoint can result in content running off the page, making the presentation appear cluttered and difficult to read.

To prevent this issue, it’s essential to strike the right balance between margin width and content placement.

Conclusion: Importance of Changing Margins in PowerPoint for Printing

By adjusting the margins in your PowerPoint presentation, you can control the spacing around the content, preventing it from appearing cramped or cluttered when printed. This adjustment not only enhances the visual appeal of your slides but also improves the overall readability, making it easier for your audience to follow along without feeling overwhelmed.

Frequently Asked Questions

How do i change the margins in powerpoint for printing, will changing the margins affect the layout or design of my powerpoint slides.

PowerPoint slides don’t have margins that you can adjust to change the slide layout.

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How to Change Slide and Text Margins in PowerPoint

Changing the margins in PowerPoint is an important part of creating professional and polished presentations. The margins determine the amount of white space around the edges of your slides, allowing you to better organize information and draw attention to key elements.

Why Margins Matter in Presentations

Margins draw attention to focal points by keeping other content away from the edges. Centering a key statistic or pull quote inside ample margins, for example, makes it stand out.

How to Change Overall Slide Margins

How to adjust margins in text boxes.

The overall slide margins determine the maximum space for content. You can further customize the spacing around individual text boxes and shapes with internal margins:

Tips for Aligning Slide Objects

Use gridlines as a guide – turn these on under the View tab.

Equalize vertical spacing between boxes and components for a balanced appearance.

Add generous paragraph spacing between chunks of text to prevent a dense look.

See Your Changes Instantly

As you tweak the layout, continually switch to normal view mode to check:

Recap and Key Takeaways

Adjusting margins and alignment in PowerPoint is easy once you know a few key things:

Let me know in the comments if you have any other questions! I’m always happy to help fellow PowerPoint users.

About The Author

Vegaslide staff, related posts, 5 useful tips to become a powerpoint ninja.

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How to Change Margins in PowerPoint: A Step-by-Step Guide

Changing margins in PowerPoint can feel like hunting for a needle in a haystack, can’t it? We’ve been there too—diving into menus, tweaking settings, and hoping for the best. Let’s simplify it for you and get those margins just right. Margins might not seem crucial initially, but they can make a huge difference in the presentation’s readability and aesthetic appeal.

When we talk about adjusting margins in PowerPoint, we mean fine-tuning the space within text boxes and shapes. To start, you can navigate to the “Design” tab, click on “Slide Size,” and then “Custom Slide Size.” This allows flexibility in modifying the layout to better suit your content. It’s like giving your slides a more professional suit tailored just for them.

There’s also another handy trick. By using the “Design” Ribbon, you can click on “Page Setup” to bring up a window where you can fiddle with width, height, and layout options. Adjusting these settings helps you fit more content onto a slide while keeping it neat. If you’re preparing slides for printing, this little adjustment can make your handouts look polished and professional. 😊

• 1.1 Choosing the Right Slide Size
• 1.2 Customizing Layout and Background
• 1.3 Utilizing Text and Images Efficiently
• 2.1 Working with Text Boxes and Word
• 2.2 Balancing Visual Elements
• 3.1 Adjusting Slide Properties via Design Tab
• 3.2 Using Slide Master for Consistent Styling
• 3.3 Implementing Custom Margins and Orientation
• 4.1 Setting Up Slides for On-Screen and Printed Delivery
• 4.2 Using Handouts and Notes to Enhance Presentations

Mastering Slide Design in PowerPoint

Nailing slide design in PowerPoint can elevate our presentations to a professional level. Essential components include choosing the correct slide size, customizing layouts, and effectively using text and images.

Choosing the Right Slide Size

Choosing the right slide size sets the foundation for our presentation. PowerPoint offers various preset slide sizes, like the standard 4:3 or widescreen 16:9, which suit most displays and projectors.

To customize, we navigate to the “Design” tab, click “Slide Size,” and select “Custom Slide Size.” Here, we adjust width and height to fit our specific requirements. This flexibility ensures our content appears sharp and fits the display medium perfectly.

Customizing Layout and Background

Customizing the layout and background personalizes our slides. We can do this by accessing the “Slide Master” under the “View” tab. This area lets us edit layouts for all slides simultaneously.

We can modify elements such as headers, footers, and placeholders. For background customization, options include solid colors, gradients, images, or patterns. These choices help in creating a cohesive and visually appealing presentation.

Utilizing Text and Images Efficiently

Balancing text and images makes a slide visually engaging and informative. We should use clear, large fonts and limit text to key points. This keeps the audience’s focus and avoids overwhelming them.

For images, high-quality visuals that complement the text are ideal. We can adjust size and position to maintain visual balance. Adding images like charts or graphs can also help convey complex information more effectively than text alone. Properly combining these elements enhances the overall impact of our presentation.

Optimizing Slide Content for Readability

Making sure your PowerPoint slides are easy to read is key. This involves tweaking text boxes and words, and ensuring a good balance of visual elements.

Working with Text Boxes and Word

Effective use of text boxes enhances readability. By adjusting the margins and spacing within text boxes, we can avoid overcrowding. It’s crucial to maintain consistent font size and style for readability. Using bullet points or numbered lists can help break down complex information into digestible parts.

We often find ourselves tweaking alignment to make sure the text is well-distributed. Left-aligned text usually works best, as it’s easier for the audience to follow. Ensure there’s enough space between lines to prevent clutter.

Proper spacing within text boxes helps in making the content less overwhelming. Let’s not forget the power of contrast. Dark text on a light background, or vice versa, ensures the text stands out, making it easier to read.

Balancing Visual Elements

Balancing visuals and text is just as important. Overloading slides with text can make them hard to read. Including relevant images, charts, or graphs can improve comprehension and retention. The key is to keep visuals aligned with the text to maintain a neat appearance.

Margins play a significant role in balancing elements. We need to ensure that every element has enough breathing room. This avoids a chaotic look and helps the audience focus on key points.

We should think like our audience; not too much on one side, not too little, just right. By balancing these elements thoughtfully, we can create engaging slides that effectively communicate our message. Let’s aim for clean, organized, and visually appealing slides that enhance our presentation’s overall aesthetic.

Advanced PowerPoint Customization Features

Mastering PowerPoint’s advanced customization features can drastically enhance the look and feel of your presentations. Let’s explore ways to adjust slide properties through the Design tab, utilize the Slide Master for consistent styling, and implement custom margins and orientations.

Adjusting Slide Properties via Design Tab

In the Design tab, we can modify the appearance and size of our slides significantly.

Setting up custom slide sizes involves navigating to Design > Slide Size > Custom Slide Size . Here, we find options to set portrait or landscape orientation and enter specific width and height dimensions.

Additionally, we can control the slide backgrounds, themes, and layout from the Design tab. By selecting different themes, we provide a coherent style to the entire presentation.

Remaining within this tab ensures all customizations are readily accessible, giving us flexibility in modifying the slides without overwhelming navigation.

Using Slide Master for Consistent Styling

The Slide Master feature is key for maintaining consistency throughout our presentation.

Accessible via View > Slide Master , we control the overall design elements including fonts, colors, and background styles. Applying changes in the Slide Master reflects across multiple slides, ensuring a uniform look.

Modifying individual layouts within the Slide Master allows us to create unique designs for different sections of the presentation without losing consistency. Changes made here, such as adjusting the header , footer , or title styles, save time as they auto-apply across designated slide types.

Implementing Custom Margins and Orientation

Customizing margins and slide orientation makes a difference in the presentation’s readability and aesthetic.

To adjust margins, right-click a text box or shape, then select Size and Position . In the Format Shape sidebar, expand the Text Box section. Here, we can adjust left, right, top, and bottom margin values.

For orientation changes, navigate to Design > Slide Size and select Custom Slide Size . We then choose between portrait and landscape modes.

By setting specific margin values and orientation, we enhance the layout, ensuring the content fits seamlessly on the slides, making our presentation visually appealing and easy to follow.

Preparing PowerPoint Slides for Presentation and Print

Tweaking PowerPoint slides for on-screen presentations and printed materials can make a world of difference in their effectiveness. Let’s dive into tailoring your slides for different delivery methods and leveraging handouts and notes.

Setting Up Slides for On-Screen and Printed Delivery

When creating slides for on-screen presentations , focus on visual impact. We’ve found that clear, concise text paired with striking images works best. Ensure your text is large enough to read from a distance and use contrasting colors for readability.

For presentations intended to be printed, we need to adjust margins. Follow these steps:

• Open your PowerPoint presentation. Navigate to the “Design” tab at the top of the screen.
• Click on “Slide Size” and select “Custom Slide Size.”
• Adjust margins to your preferred specifications in the dialog box.

This ensures that printed slides maintain a clean, professional look without undue white space around the edges.

Using Handouts and Notes to Enhance Presentations

Handouts and notes can significantly enhance our presentations. Handouts provide an excellent way to give your audience something tangible to follow along with and take home.

To create effective handouts:

• Go to the “File” menu , select “Print.”
• Choose “Handouts” from the print layout options.
• Select the number of slides per page based on your content and audience needs.

Notes help us, the presenters, stay on track without cluttering our slides. Add notes by selecting the “Notes” pane at the bottom of the slide view and typing your talking points. This is particularly useful for complex topics where we need to remember key details or anecdotes.

Handouts and notes combined make presentations not only visually appealing but also more engaging and interactive, ensuring our key points stick with our audience.

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• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
• How to Make a Picture a Circle in PowerPoint: Step-by-Step Guide
• How to Print Notes in PowerPoint: A Step-by-Step Guide

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How to Change Margins in PowerPoint: Step by Step Guide

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Changing margins in PowerPoint can be a simple yet effective way to improve the overall design of your presentation. As someone who has created countless PowerPoint presentations, I understand the importance of having a clean and organized layout. By adjusting the margins, you can create more space for your content, making it easier for your audience to read and follow along.

To change the margins in PowerPoint, start by navigating to the “Design” tab at the top of the screen. From there, click on “Slide Size” and select “Custom Slide Size.” In the dialog box that appears, you can adjust the margins by entering your preferred values. Keep in mind that you can only adjust the margins for individual text boxes and shapes, not for the entire slide.

It’s important to note that changing the margins can also affect the overall size and layout of your slides. Be sure to double-check your settings to ensure that your presentation looks the way you want it to. With these simple steps, you can easily change the margins in PowerPoint and improve the design of your presentation.

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Choosing the Right Slide Size and Layout

Customizing slide design and background, balancing text and images, using shapes, icons, and other objects, setting up slide and print orientation, adjusting margins for on-screen and printed slides, utilizing slide master for consistent formatting, leveraging powerpoint’s advanced features, designing effective powerpoint slides.

When designing PowerPoint slides, it is essential to consider the slide size, layout, and elements to achieve the desired effect. The following subsections will provide some tips on how to customize your slide design and background to make your presentation stand out.

The slide size and layout are essential factors to consider when designing PowerPoint slides. The correct slide size and layout will ensure that your presentation looks professional and is easy to read.

To change the slide size, go to the Design tab and open the Slide Size drop-down menu in the Customize section of the ribbon. You’ll see preset options for Standard and Widescreen slides. If the default slide sizes don’t fit your needs, you can create custom slide sizes. In the dialog box, adjust the slide Height and Width to set your desired margins. Click OK to apply the new slide size.

When choosing the layout, consider the type of information you want to present and the audience you are presenting to. If you are presenting data, a chart or graph may be the best layout. If you want to tell a story, a more visual layout may be more effective.

Customizing slide design and background is an excellent way to make your presentation unique and memorable. You can customize the slide design by adding graphics, images, and text boxes. You can also format shapes, change the color scheme, and add animations to your slides.

To customize the slide design, go to the Design tab and select a design template. You can also create your own design template by formatting a slide and then saving it as a template. To customize the background, go to the Format Background option in the Design tab. You can choose from a solid color, gradient, picture, or texture.

When customizing your slide design and background, it’s important to keep it simple and consistent. Use a color scheme that matches your brand or topic, and choose fonts that are easy to read. Avoid using too many animations or transitions, as they can be distracting and take away from the content of your presentation.

In conclusion, designing effective PowerPoint slides requires careful consideration of slide size, layout, and design elements. By following these tips, you can create a professional and engaging presentation that will leave a lasting impression on your audience.

Optimizing Text and Visual Elements

When designing a PowerPoint presentation, it is essential to optimize the text and visual elements to ensure that they are balanced and aesthetically pleasing. In this section, I will discuss two ways to optimize text and visual elements in PowerPoint: balancing text and images and using shapes, icons, and other objects.

When creating a PowerPoint presentation, it is crucial to find a balance between text and images. Too much text can overwhelm the audience, and too many images can be distracting. To achieve a balance, I recommend following these tips:

• Use bullet points to break up long paragraphs of text.
• Use high-quality images that are relevant to the content.
• Use charts and graphs to display data.
• Use animations and transitions to add interest to the presentation.

In addition to balancing text and images, using shapes, icons, and other objects can add interest and variety to a PowerPoint presentation. Here are some tips for using shapes, icons, and other objects:

• Use shapes to highlight important information or create visual interest.
• Use icons to illustrate concepts or ideas.
• Use other objects, such as SmartArt graphics, to display complex information in an easy-to-understand format.
• Align objects to create a cohesive design.
• Use spacing to create a sense of balance and harmony.

In conclusion, optimizing text and visual elements in a PowerPoint presentation is essential to creating a successful and engaging presentation. By balancing text and images and using shapes, icons, and other objects, you can create a presentation that is both informative and visually appealing.

Configuring Slide and Print Settings

As a PowerPoint user, you may want to adjust the margins of your slides and printouts to suit your needs. Here, I will show you how to change margins in PowerPoint and configure your slide and print settings.

Before you adjust the margins, you can set up your slide orientation to portrait or landscape. To do so, click on the Design tab, then click on Slide Size. From the dropdown menu, select Custom Slide Size, and choose either portrait or landscape orientation.

You can also change the orientation of your notes, handouts, and outline. Once you have made your selection, click OK, and PowerPoint will ask you to choose between maximizing the size of your content on the new layout or scaling it. Choose the option that suits your needs.

To adjust the margins of your slides and printouts, click on the Design tab, then click on Slide Size. From the dropdown menu, select Custom Slide Size. In the Slide Size dialog box, you can adjust the margins by entering your preferred values in the fields for top, bottom, left, and right margins.

Alternatively, you can adjust the margins individually for each text box or shape on your slide. Right-click the text box or shape, select Size and Position, and expand the Text Box section in the Format Shape sidebar. Near the bottom of the section, you’ll see the left, right, top, and bottom margin settings.

If you want to print your slides without white margins, you can use a workaround. Drag the slide image so that it’s slightly smaller than the full page. Check the trailing margin on your printer and make the margins on both sides of your notes master at least that large. Then, click File > Print > Print to print a trial page. If it’s off-center, click View > Notes Master and try to center the slide image and print again.

Quick Tip: To ensure that your slides look good on both screens and printouts, use custom margins for on-screen slides and printouts. For example, set the top and bottom margins to 0.5 inches for on-screen slides and 1 inch for printouts.

That’s it! With these tips, you can easily adjust the margins of your PowerPoint slides and printouts to suit your needs.

Mastering PowerPoint Tools and Features

As a PowerPoint user, I have learned that mastering PowerPoint tools and features is essential to creating a professional-looking presentation. In this section, I will share some of the tools and features that I have found most helpful.

One of the most important tools for consistent formatting is the Slide Master. The Slide Master is a feature in PowerPoint that allows you to make changes to the overall look and feel of your presentation, such as font styles, colors, and backgrounds. By making changes to the Slide Master, you can ensure that your presentation has a consistent look and feel throughout.

To access the Slide Master, go to the View tab in the ribbon and click on Slide Master. From there, you can make changes to the overall look and feel of your presentation. You can also make changes to individual slide layouts by selecting the slide layout you want to modify and making changes to it.

PowerPoint has many advanced features that can help you create a more engaging and interactive presentation. One of these features is the ability to add multimedia elements such as videos and audio files to your presentation. This can help to break up the monotony of your presentation and keep your audience engaged.

Another advanced feature of PowerPoint is the ability to create custom animations and transitions. By using custom animations and transitions, you can add visual interest to your presentation and make it more engaging for your audience.

In addition to these features, PowerPoint also has many other advanced features that can help you create a professional-looking presentation, such as the ability to customize slide layouts, add charts and graphs, and use SmartArt graphics.

Overall, mastering PowerPoint tools and features is essential to creating a professional-looking presentation. By utilizing the Slide Master for consistent formatting and leveraging PowerPoint’s advanced features, you can create a presentation that is engaging and visually appealing to your audience.

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Adjusting Paper Margins in PowerPoint

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Why does powerpoint print out the wrong margins, how to determine printer's margins.

• How to Reduce the Page Size for Printing in Microsoft Word
• How to Change Margins in Google Drive

When you create a presentation using Microsoft PowerPoint, you can add text, images and objects to slides to enhance them. The slideshows you develop may be projected on a screen for training or for a meeting, or viewed by individuals on their computers. PowerPoint presentations may be printed as well. Adjust the margins to ensure no text or images are cut off before printing a PowerPoint slide presentation.

Launch PowerPoint and open the presentation for which you want to adjust the paper margins.

Click the “File” menu and select the “Page Setup” option, which will launch a separate dialog window.

Click the “Slides Sized For” menu and select the “Custom” option. Type the desired margin measurements in the “Height” and “Width” fields, according to the page size. For example, half-inch margins for all edges of an 8.5-inch by 11-inch portrait-oriented page should be listed as 7.5 inches in the Width field and 10 inches in the Height field. Click the “OK” button.

• Microsoft Office: Set Up Slide Margins for Printing

Cooper Temple has over 15 years of experience writing procedural and training material for a Fortune 500 company. His articles specialize in productivity programs and other business-related software.

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How to Deal With Overcrowded Presentation Slide? Power of Margins [PowerPoint Design Tips]

• July 11, 2022
• Design Tips for PPT Slide Design , PowerPoint guides and tricks

Curious how you can improve your presentation appearance? There are a few simple tricks that can help make your slides look clean and more appealing. And each will take 5 minutes or even less! This series is inspired by presentations we design and put together by our chief designers.

One of the most often design mistakes is too stuffed presentation slides. In this blog, we’re sharing how to ensure the slides are readable and clear for the audience, so your message can be heard loud & clear.

Explore our Business Performance PPT Reports category on the website for examples of templates to boost your presentation impact.

This article is a part of our Design Tips for Professional Presentation series, see more on our blog . Get our e-book to get six critical design issues checked with examples in one handy PDF:

Inside you’ll find more actionable steps for a professional slide look, including:

• Alignment of texts, charts & tables
• Consistency – how to keep one style through the presentation
• Natural and easy-to-follow reading flow
• How to make 1 main idea stand out
• Spellcheck for a professional reading experience

We also added practical PowerPoint shortcuts that will speed up your work.

So let’s explore one of the tricks that will do magic to your presentation – slide margins. Are they actually that important?

Importance of Slide Margins & White Space for professional presentation look

To make a slide easy to read, avoid placing elements near any of the slide edges. Check if there is enough “white space” on your slides. Make sure there are no graphic elements or text located near the edges of the slide, beyond the margins.

Your slide margins should not be too narrow if you want your slides to look professional. The rule of thumb is 1/20 of the slide width when the aspect ratio is 16:9.

The more white space you will have on your slide, the more professional it will look. Especially the most important point on your slide should stand out. And the more white space you have around that key point, the more visible that point will be.

An overcrowded slide is a sign of a presentation done in a rush, without proper preparation.

How to set slide margins in MS PowerPoint?

We recommend using the PowerPoint guidelines tool to mark the “forbidden” edge area. You can display guides with a keyboard shortcut  Alt + F9  or from the top menu: View / Guides .

Initially, the guidelines are located at the slide center. Move those lines to the side to mark your slide margins. Copy them by selecting the guideline and moving it while holding the Ctrl key. Below your cursor, you will see a small “ + ” sign and number stating the distance of the guide from the slide center.

For more inspiration, subscribe to our YouTube channel:

More slide design resources to get you going

If you want to know how you can improve your slides further, check the resources:

• 6 design tips conveniently gathered in an ebook (including this one)
• Consistency in Presentation Design
• 3 Diagram Mistakes to Avoid in Presentation Design
• How to Copy and Adapt Diagrams to Your Content
• 5 Creative Ways to Embed Icons in Your Slide Design

Get our free sample and let’s stay in touch for more tips and resources!

infoDiagram Co-founder, Visual Communication Expert

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How to Adjust Margins in PowerPoint

PowerPoint is a powerful presentation tool that allows users to create visually compelling slideshows. One important aspect of slide design is adjusting margins, which refers to the spacing around the edges of each slide. In this article, we will explore the significance of margins in PowerPoint, how they affect readability and aesthetics, and guide you through the process of adjusting margins to enhance your presentations.

Understanding the Importance of Margins in PowerPoint

When it comes to presentation design, margins play a vital role in creating a visually balanced and engaging slide. Margins act as a frame that contains the content within the slide and provides a sense of structure to the overall design. They also serve as a visual buffer, preventing the content from appearing cramped or cluttered.

Moreover, margins in PowerPoint are not just about aesthetics; they also impact the functionality of your presentation. Properly set margins ensure that your content is displayed correctly on different devices and screen sizes. This is particularly important when sharing your presentation with others or when presenting on various platforms.

The Role of Margins in Presentation Design

Margins contribute to the overall visual hierarchy of a slide by creating space around important elements such as titles, images, and text bodies. This white space, or negative space, helps direct the viewer's attention to the focal points on the slide while improving the overall readability and comprehension of the content.

Furthermore, margins can be used strategically to guide the flow of information on a slide. By adjusting the margins around different elements, you can create visual pathways that lead the audience through the content in a logical and intuitive manner. This can enhance the audience's understanding of the material and make your presentation more engaging.

How Margins Affect Readability and Aesthetics

Properly adjusted margins enhance the legibility of text, making it easier for the audience to read and understand the information presented. By allowing sufficient spacing between lines and paragraphs, margins help prevent text from appearing cramped, which can strain the reader's eyes and hinder comprehension.

In addition to improving readability, well-designed margins also contribute to the aesthetics of your presentation. The careful arrangement of content within an appropriately sized margin can create a sense of balance and visual harmony, enhancing the overall quality and professionalism of your slides.

Getting Started with PowerPoint

Before diving into the specifics of adjusting margins in PowerPoint, let's familiarize ourselves with the PowerPoint interface and where to locate the margin settings.

PowerPoint is a powerful presentation software that offers a wide range of tools and features to help you create engaging slideshows. From adding animations to incorporating multimedia elements, PowerPoint allows users to customize their presentations to suit their needs and preferences.

Navigating the PowerPoint Interface

PowerPoint features a user-friendly interface that allows users to easily create and edit presentations. Upon opening PowerPoint, you will be greeted by the familiar ribbon at the top of the window, which contains various tabs related to different functionalities. The ribbon is designed to provide quick access to commonly used tools and commands, making it easy for users to navigate the software and find what they need.

To further enhance your PowerPoint experience, you can customize the ribbon to include your most frequently used commands, ensuring that you have everything you need at your fingertips. By right-clicking on the ribbon and selecting "Customize the Ribbon," you can add or remove tabs and groups to tailor the interface to your workflow.

Locating the Margin Settings

Once you are in the "Page Layout" tab, look for the "Margins" section. Here you will find options to adjust the top, bottom, left, and right margins. By default, PowerPoint sets these margins to a standard size, but you can change them to suit your specific needs. Customizing the margins can help ensure that your content is properly aligned and visually appealing, enhancing the overall look of your presentation.

Step-by-Step Guide to Adjusting Margins

Now that you know where to find the margin settings, let's walk through the process of adjusting margins in PowerPoint.

Setting Up Your Slide for Margin Adjustment

Before making any changes to the margins, it is essential to select the slide or slides you wish to adjust. To select a single slide, simply click on it in the sidebar on the left-hand side of the screen. If you want to adjust margins for all slides in your presentation, press "Ctrl+A" to select all.

Once you have selected the slides, it's important to consider the visual impact of margin adjustments on your presentation. Margins play a crucial role in framing your content and creating a sense of balance on each slide. By customizing the margins, you can enhance the overall look and feel of your presentation, making it more visually appealing and professional.

Changing the Margin Size

With the desired slide(s) selected, navigate to the "Page Layout" tab and locate the "Margins" section. Here, you can choose predefined margin sizes or select "Custom Margins" to manually input your desired values. Experiment with different margin sizes to find the right balance for your presentation.

Consider the type of content you have on each slide when adjusting margins. For slides with minimal content, narrower margins can help focus the viewer's attention on the key information. On the other hand, slides with complex graphics or detailed content may benefit from wider margins to provide breathing room and prevent overcrowding.

Aligning Text and Images within the New Margins

After adjusting the margins, you may notice that the content within your slides is not aligned properly. To ensure optimal alignment, select individual text boxes or images and use the alignment options available in the "Home" tab. Aligning the content within the new margins will maintain a cohesive and visually appealing design.

Advanced Margin Adjustments

If you require more precise margin adjustments or need to set different margins for specific slides or elements, PowerPoint offers advanced options to cater to your needs.

When it comes to creating visually appealing presentations, the ability to customize margins can make a significant difference. Not only does it help in improving the overall aesthetics of your slides, but it also plays a crucial role in enhancing readability and focus. By paying attention to even the smallest details like margin adjustments, you can elevate the quality of your presentation and leave a lasting impression on your audience.

Working with Custom Margin Sizes

By selecting "Custom Margins" in the "Margins" section, you can manually input specific margin values. This allows you to fine-tune the spacing according to your preferences or adhere to specific design guidelines you may have.

Custom margin sizes empower you to create a presentation that is tailored to your exact specifications. Whether you prefer a minimalist layout with narrow margins to emphasize content or a more spacious design with generous margins for a professional look, the ability to customize margins gives you the flexibility to bring your creative vision to life.

Adjusting Margins for Specific Slide Elements

Sometimes, you may need to adjust the margins for specific slide elements, such as images, charts, or text boxes. PowerPoint provides options to modify the margins for individual objects, giving you more control over the layout and spacing of your presentation.

When dealing with diverse content types within your slides, adjusting margins for specific elements can help in creating a harmonious visual flow. For instance, increasing the margins around an image can draw more attention to it, while adjusting margins for text boxes can improve readability and organization. These nuanced margin adjustments for individual slide elements can enhance the overall cohesiveness and impact of your presentation.

Troubleshooting Common Margin Adjustment Issues

While adjusting margins in PowerPoint is usually straightforward, you may encounter some issues along the way. Here are a few common problems you might encounter and how to address them:

Dealing with Unresponsive Margin Settings

If the margin settings do not seem to be working as expected, double-check that you have selected the correct slide(s) and that the changes are being applied consistently. Sometimes, restarting PowerPoint or your computer can also help resolve any technical glitches affecting the margin adjustment functionality.

Fixing Misaligned Text and Images After Margin Adjustment

When changing margins, the content within the slide may not align perfectly. To fix misaligned text or images, select the individual element and use the alignment options available in the "Home" tab to ensure proper arrangement within the new margin boundaries.

Another common issue that users face when adjusting margins is the unintentional distortion of graphic elements. This can occur when the aspect ratio of images is not maintained while resizing within the adjusted margins. To prevent this, hold down the Shift key while resizing images to maintain their proportions.

Moreover, if you notice that your text appears cramped or too spread out after margin adjustments, consider adjusting the line spacing. Proper line spacing can greatly enhance the readability and overall aesthetic of your slides.

By following these troubleshooting steps, you'll be able to overcome common margin adjustment issues and create polished, professional-looking presentations.

In conclusion, adjusting margins in PowerPoint is an essential step in creating visually appealing and well-structured slides. Understanding the role of margins in presentation design, making precise margin adjustments, and troubleshooting any issues that arise will help you deliver impactful presentations that captivate your audience.

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How to Set Margins in PowerPoint

PowerPoint is designed to create presentation slides with a background that fills the entire slide from edge to edge. When you change the background of a slide from white to a color, pattern or image, you'll find that side, top and bottom margins are not added automatically as they are in Microsoft Word. There also isn't a command to adjust PowerPoint margins that would be similar to the Margins command in Word. There is a workaround, however, that allows you to achieve the appearance of margins by creating a custom slide format.

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Since there is no command for page setup in PowerPoint that will let you add margins, you can create a presentation that uses a custom slide layout to achieve the effect of margins. Start with a new Blank Presentation. Leave the background of the first slide white and use the Shapes command on the Insert tab to create a rectangle that fills the entire slide, except for the areas on the sides, top and bottom that you want for margins.

The rectangle will be the new background for your slide. Use Format Shape to Fill the rectangle with a color, image or pattern. Right-click on the rectangle and select Send to Back from the popup menu. Now you can create text boxes and other elements for the slide on top of the background shape. Copy this slide to create new slides with the same margins.

Page Layout in PowerPoint 2013

In PowerPoint 2013 and later versions, the closest thing to a Page Layout command is available under the name Slide Size on the Design tab in the Customize group. When you select Custom Slide Size from the menu, the Slide Size dialog displays. There is no control in the dialog for adding or adjusting margins in the dialog, but you can select from standard sizes like Widescreen and On-Screen Show (4:3), or you can specify the slide width and height in inches. You can also set the orientation of slides to Portrait or Landscape.

Margins Automatically Added When Printing

If you would like the printed version of your presentation to have margins, you don't need to do any extra work. Since most printers are not capable of printing to the edges of a page, PowerPoint automatically adds a white margin to each presentation slide when it's printed. You can view this margin in Print Preview before printing, but there is no way to adjust its size.

Adjust Text Box Margins

You can add margins to individual shapes and text boxes on a PowerPoint slide using Format Shape. Right-click on the shape or text box and select Format Shape from the menu. Select Size & Properties on the Format Shape panel. You can then specify exact dimensions for right, left, top and bottom margins. You'll see the margins take effect when text is added. If the box already contains text, changes to margin sizes will be applied immediately. If there's a risk of existing text not fitting in the box after margins are added, click on Shrink text on overflow in the panel and the size of your text will be reduced to fit within the box.

• Microsoft Office: Change the page layout
• Microsoft Office: Change the size of your slides

Change text alignment, indentation, and spacing in PowerPoint

To make the text on your slides easier to read, you might want to change the spacing between lines of text and between paragraphs in your PowerPoint presentation. You can also adjust the alignment and indentation of lines of text.

Line spacing (single-space, double-space, and so on) and vertical alignment (top, bottom, or middle) are available from menu buttons on the Home tab of the Ribbon, in the Paragraph group:

Figure 1: Line spacing

Figure 2: Vertical alignment

There are more detailed spacing options available in the Paragraph dialog box:

On the slide, select the text that you want to change.

Click Home , and in the Paragraph group, click the dialog box launcher.

The Paragraph dialog box appears:

Here are the options available in the dialog box:

To change the horizontal placement of text, in the Alignment box, choose Left , Center , Right , Justified , or Distributed . Justified adds spacing between words so that the lines of text touch both the left and right margins, except for the last line of the paragraph, which uses normal word spacing. Distributed is similar to Justified , but even the last line touches both the left and right margins, with space added between words and letters, as necessary.

Indentation

To add indentation or change the amount of indentation before text, select or type a number in the Before text box. You can use the Special options to only indent the first line, or to add a hanging indent.

Indentation is measured in inches, and it can be any whole number or decimal, such as 1.2 inches.

To change the spacing above or below a paragraph, type or click the arrows next to Before or After . This number can be any whole number or a decimal, such as 6.5.

To change the spacing above and within a paragraph, use the Line Spacing options: Single , 1.5 Lines , or Double . Or select Exactly and then add a point value (between 0 and 1584) in the At box. (The bigger the point value, the wider the spacing.) Or select Multiple and add a value to the At box. (Use any number less than or equal to 9.99: A value of 1 would equal single-spacing, while a value of 3 would equal triple-spacing).

For other ways to work with indentation and spacing, see:

Increase or decrease indents

Create or remove a hanging indent

Add bullets or numbers to text

Video: Change font size, line spacing, and indentation

To change the horizontal placement of text, in the Alignment box, choose Left , Center , Right , or Justified . Justified adds spacing between words so that the lines of text touch both the left and right margins, except for the last line of the paragraph, which uses normal word spacing.

To change the spacing above and within a paragraph, use the Line Spacing options: Single , 1.5 Lines , or Double . Or select Multiple and add a value to the At box. (Use any number less than or equal to 9.99: A value of 1.25 would be equal to 25% more than single-spacing, while a value of 3 would equal triple-spacing).

Note:  If you keep adding lines until you run out of room in a placeholder, the AutoFit feature automatically adjusts line spacing and font size to fit all list items in the available space.

To format a list on your slide, see Add bullets or numbers to text .

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How-To Geek

Everything you need to know about animations and transitions in powerpoint.

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6 Ways to Improve Your Microsoft Word Formatting

Mail merge is more useful than you think: 4 practical uses, microsoft finally fixed a windows bug locking out pcs, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

• Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
• Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
• Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
• Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

• Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
• Exciting—You can make your transitions more visually entertaining.
• Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

• Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
• Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
• Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
• Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

• Microsoft PowerPoint
• Microsoft 365

Press Release

Amd reports second quarter 2024 financial results, related documents.

SANTA CLARA, Calif., July 30, 2024 (GLOBE NEWSWIRE) -- AMD (NASDAQ:AMD) today announced revenue for the second quarter of 2024 of $5.8 billion, gross margin of 49%, operating income of $269 million, net income of $265 million and diluted earnings per share of $0.16. On a non-GAAP ( *) basis, gross margin was 53%, operating income was $1.3 billion, net income was $1.1 billion and diluted earnings per share was $0.69.

“We delivered strong revenue and earnings growth in the second quarter driven by record Data Center segment revenue,” said AMD Chair and CEO Dr. Lisa Su. “Our AI business continued accelerating and we are well positioned to deliver strong revenue growth in the second half of the year led by demand for Instinct, EPYC and Ryzen processors. The rapid advances in generative AI are driving demand for more compute in every market, creating significant growth opportunities as we deliver leadership AI solutions across our business.”

 “AMD executed well in the second quarter, with revenue above the midpoint of our guidance driven by strong growth in the Data Center and Client segments,” said AMD EVP, CFO and Treasurer Jean Hu. “In addition, we expanded gross margin and delivered solid earnings growth, while increasing our strategic AI investments to build the foundation for future growth.”

GAAP Quarterly Financial Results

Non-GAAP(*) Quarterly Financial Results

Segment Summary

• Record Data Center segment revenue of $2.8 billion was up 115% year-over-year primarily driven by the steep ramp of AMD Instinct™ GPU shipments, and strong growth in 4 th Gen AMD EPYC™ CPU sales. Revenue increased 21% sequentially primarily driven by the strong ramp of AMD Instinct GPU shipments.
• Client segment revenue was $1.5 billion, up 49% year-over-year and 9% sequentially primarily driven by sales of AMD Ryzen™ processors.  
• Gaming segment revenue was $648 million, down 59% year-over-year and 30% sequentially primarily due to a decrease in semi-custom revenue.
• Embedded segment revenue was $861 million, down 41% year-over-year as customers continued to normalize their inventory levels. Revenue increased 2% sequentially.

Recent PR Highlights

• At Computex 2024, AMD unveiled an expanded AMD Instinct accelerator roadmap, bringing an annual cadence of leadership AI performance and memory capabilities. The roadmap includes the new AMD Instinct MI325X accelerator, planned to be available in Q4 2024, with leadership memory capacity and compute performance. The next generation AMD CDNA™ 4 architecture, planned for 2025, is expected to bring up to a 35x increase in AI inference performance compared to AMD Instinct accelerators based on AMD CDNA 3.
• AMD announced the AMD Ryzen AI 300 Series processors, the company's third generation processor for AI PCs, with industry-leading 50 TOPs of AI processing power for Windows Copilot+ PCs. OEMs including Acer, ASUS, HP, Lenovo and MSI unveiled new devices powered by the lineup.
• AMD and industry leaders announced the Ultra Accelerator Link promoter group which will leverage AMD Infinity Fabric™ technology to advance open standards-based AI networking infrastructure systems.
• Cloud providers showcased offerings powered by AMD Instinct MI300X accelerators, with Microsoft announcing the general availability of new Azure ND MI300X V5 instances, which provide leading price/performance for GPT workloads.
• AMD launched the Radeon™ PRO W7900 Dual Slot GPU for high-performance AI workstations and expanded AMD ROCm™ 6.1.3 software support to enhance AI development and deployment with select AMD Radeon desktop GPUs.
• AMD previewed 5 th Gen AMD EPYC processors, codenamed “Turin,” powered by the new “Zen 5” core architecture and planned to be available in 2H 2024.
• Oracle announced the HeatWave GenAI solution powered by AMD EPYC CPUs, enabling customers to bring the power of generative AI to their enterprise data without requiring AI expertise.
• AMD announced the AMD EPYC 4004 Series processors , a new cost-optimized offering that delivers enterprise-class features and leadership performance for small and medium businesses.
• The latest Top500 List ranked the Frontier supercomputer at Oak Ridge National Lab – powered by AMD EPYC CPUs and AMD Instinct GPUs – the fastest supercomputer in the world for the third year in a row. The list also included three new systems powered by the AMD Instinct MI300A APU at Lawrence Livermore National Laboratories, including the El Capitan Early Delivery System.
• AMD announced the new AMD Ryzen 9000 Series processors based on the “Zen 5” architecture, delivering leadership performance in gaming, productivity and content creation.
• AMD unveiled the AMD Ryzen PRO 8040 Series and 8000 Series mobile and desktop processors with cutting-edge performance, manageability and security features for today’s enterprises.
• Sun Singapore announced that it is using AMD Zynq™ UltraScale+™ MPSoC devices to power its large network of AI-based smart parking services, accelerating video analytics and real-time inferencing.
• Optiver announced that it is using a broad range of AMD high-performance compute engines , including AMD EPYC CPUs, AMD Solarflare™ ethernet adapters, Virtex™ FPGAs and Alveo™ accelerators to power its data center infrastructure, unlocking trading performance and efficiency across more than 100 financial markets.

Current Outlook AMD’s outlook statements are based on current expectations. The following statements are forward-looking and actual results could differ materially depending on market conditions and the factors set forth under “Cautionary Statement” below.

For the third quarter of 2024, AMD expects revenue to be approximately $6.7 billion, plus or minus $300 million. At the mid-point of the revenue range, this represents year-over-year growth of approximately 16% and sequential growth of approximately 15%. Non-GAAP gross margin is expected to be approximately 53.5%.

AMD Teleconference AMD will hold a conference call for the financial community at 2:00 p.m. PT (5:00 p.m. ET) today to discuss its second quarter 2024 financial results. AMD will provide a real-time audio broadcast of the teleconference on the Investor Relations page of its website at www.amd.com .

About AMD For more than 50 years AMD has driven innovation in high-performance computing, graphics and visualization technologies. AMD employees are focused on building leadership high-performance and adaptive products that push the boundaries of what is possible. Billions of people, leading Fortune 500 businesses and cutting-edge scientific research institutions around the world rely on AMD technology daily to improve how they live, work and play. For more information about how AMD is enabling today and inspiring tomorrow, visit the AMD (NASDAQ: AMD) website , blog , LinkedIn and X pages.

Cautionary Statement

This press release contains forward-looking statements concerning Advanced Micro Devices, Inc. (AMD) such as AMD’s expectations about revenue growth in the second half of 2024; AMD’s expectations about generative AI opportunities; AMD’s expectations about future growth; the features, functionality, performance, availability, timing and expected benefits of future AMD products; and AMD’s expected third quarter 2024 financial outlook, including revenue and non-GAAP gross margin, which are made pursuant to the Safe Harbor provisions of the Private Securities Litigation Reform Act of 1995. Forward-looking statements are commonly identified by words such as "would," "may," "expects," "believes," "plans," "intends," "projects" and other terms with similar meaning. Investors are cautioned that the forward-looking statements in this press release are based on current beliefs, assumptions and expectations, speak only as of the date of this press release and involve risks and uncertainties that could cause actual results to differ materially from current expectations. Such statements are subject to certain known and unknown risks and uncertainties, many of which are difficult to predict and generally beyond AMD's control, that could cause actual results and other future events to differ materially from those expressed in, or implied or projected by, the forward-looking information and statements. Material factors that could cause actual results to differ materially from current expectations include, without limitation, the following: Intel Corporation’s dominance of the microprocessor market and its aggressive business practices; Nvidia’s dominance in the graphics processing unit market and its aggressive business practices; the cyclical nature of the semiconductor industry; market conditions of the industries in which AMD products are sold; loss of a significant customer; competitive markets in which AMD’s products are sold; economic and market uncertainty; quarterly and seasonal sales patterns; AMD's ability to adequately protect its technology or other intellectual property; unfavorable currency exchange rate fluctuations; ability of third party manufacturers to manufacture AMD's products on a timely basis in sufficient quantities and using competitive technologies; availability of essential equipment, materials, substrates or manufacturing processes; ability to achieve expected manufacturing yields for AMD’s products; AMD's ability to introduce products on a timely basis with expected features and performance levels; AMD's ability to generate revenue from its semi-custom SoC products; potential security vulnerabilities; potential security incidents including IT outages, data loss, data breaches and cyberattacks; uncertainties involving the ordering and shipment of AMD’s products; AMD’s reliance on third-party intellectual property to design and introduce new products; AMD's reliance on third-party companies for design, manufacture and supply of motherboards, software, memory and other computer platform components; AMD's reliance on Microsoft and other software vendors' support to design and develop software to run on AMD’s products; AMD’s reliance on third-party distributors and add-in-board partners; impact of modification or interruption of AMD’s internal business processes and information systems; compatibility of AMD’s products with some or all industry-standard software and hardware; costs related to defective products; efficiency of AMD's supply chain; AMD's ability to rely on third party supply-chain logistics functions; AMD’s ability to effectively control sales of its products on the gray market; long-term impact of climate change on AMD’s business; impact of government actions and regulations such as export regulations, tariffs and trade protection measures; AMD’s ability to realize its deferred tax assets; potential tax liabilities; current and future claims and litigation; impact of environmental laws, conflict minerals related provisions and other laws or regulations; evolving expectations from governments, investors, customers and other stakeholders regarding corporate responsibility matters; issues related to the responsible use of AI; restrictions imposed by agreements governing AMD’s notes, the guarantees of Xilinx’s notes and the revolving credit agreement; impact of acquisitions, joint ventures and/or investments on AMD’s business and AMD’s ability to integrate acquired businesses;  impact of any impairment of the combined company’s assets; political, legal and economic risks and natural disasters; future impairments of technology license purchases; AMD’s ability to attract and retain qualified personnel; and AMD’s stock price volatility. Investors are urged to review in detail the risks and uncertainties in AMD’s Securities and Exchange Commission filings, including but not limited to AMD’s most recent reports on Forms 10-K and 10-Q.

AMD, the AMD Arrow logo, EPYC, Radeon, Ryzen, Instinct, Versal, Alveo, Kria, FidelityFX, 3D V-Cache, Ultrascale+, Zynq, Threadripper and combinations thereof, are trademarks of Advanced Micro Devices, Inc.

The Company presents “Adjusted EBITDA” as a supplemental measure of its performance. Adjusted EBITDA for the Company is determined by adjusting GAAP net income (loss) for interest expense, other income (expense), net, income tax provision (benefit), equity income in investee, stock-based compensation, depreciation and amortization expense (including amortization of acquisition-related intangibles), inventory loss at contract manufacturer, and acquisition-related and other costs. The Company calculates and presents Adjusted EBITDA because management believes it is of importance to investors and lenders in relation to its overall capital structure and its ability to borrow additional funds. In addition, the Company presents Adjusted EBITDA because it believes this measure assists investors in comparing its performance across reporting periods on a consistent basis by excluding items that the Company does not believe are indicative of its core operating performance. The Company’s calculation of Adjusted EBITDA may or may not be consistent with the calculation of this measure by other companies in the same industry. Investors should not view Adjusted EBITDA as an alternative to the GAAP operating measure of income or GAAP liquidity measures of cash flows from operating, investing and financing activities. In addition, Adjusted EBITDA does not take into account changes in certain assets and liabilities that can affect cash flows.

The Company also presents free cash flow as a supplemental Non-GAAP measure of its performance. Free cash flow is determined by adjusting GAAP net cash provided by operating activities for capital expenditures, and free cash flow margin % is free cash flow expressed as a percentage of the Company's net revenue. The Company calculates and communicates free cash flow in the financial earnings press release because management believes it is of importance to investors to understand the nature of these cash flows. The Company’s calculation of free cash flow may or may not be consistent with the calculation of this measure by other companies in the same industry. Investors should not view free cash flow as an alternative to GAAP liquidity measures of cash flows from operating activities.

Media Contact: Drew Prairie AMD Communications 512-602-4425 [email protected]          Investor Contact: Mitch Haws AMD Investor Relations 408-749-3124 [email protected]

Released July 30, 2024