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Letter Of Recommendation for PhD: Sample, Format And How to Write

Updated on 19 july, 2024.

Urvi Agrawal

A letter of recommendation for PhD, or LOR for a PhD is an important document required for admission into PhD programs at foreign institutions if you are planning to study abroad . While scores, transcripts, and other vital documents are mostly factual, the LOR is an independent and objective analysis of applicants.

Many students question me about the number of LORs that need to be submitted. Based on my research about the admission process of various universities, I have realized that most PhD courses usually require two to three recommendations. These provide committees with an overview of the applicant’s core strengths, skills, and accomplishments.

Let’s dive deeper into the recommendation letters for PhD, their format, and samples.

What is the need for letter of recommendation for phd students, whom should you ask for phd lor.

Academic LOR:
Professional LOR:

Introduction:

Conclusion:, lor for phd: guidelines, popular guides to simplify your study abroad journey, sample lor for phd:, important tips to write lor for phd, download country guides (free pdfs).

A letter of recommendation is crucial for PhD students as it provides a comprehensive evaluation of their academic abilities, research potential, and personal qualities from a credible source.

Admissions committees rely on these letters to gain insight into the applicant's previous achievements, work ethic, and suitability for advanced study. Such letters often highlight the student's strengths, accomplishments, and specific examples of their contributions to research projects.

This external validation helps differentiate candidates in a competitive selection process, ensuring that those with the necessary skills, dedication, and intellectual curiosity are chosen for the program.

The vital part of writing a LOR is choosing the right recommender. For a PhD SOP, the recommender should be someone who can endorse your candidacy and provide an unbiased application essay. Since all the other documents are self-prepared, they are likely to be biased. LOR provides an external perspective, which entirely depends on your recommender. It is unique because it is your assessment from an external viewpoint. Your recommender for PhD should be someone who can be described as follows:

One who has a good rapport.

Who understands your personality, achievements, and capabilities.

With whom you have shared your academic and professional experiences and journey

Who is aware of your current research ideas

Who supports your research ideas.

Types of LOR for PhD

International universities offering PhDs require two to three LORs, depending on your academic and professional experience. Two academic LORs are needed, and one professional LOR is required if you have work experience. Basically, the LOR for a PhD is classified into two categories:

Academic LOR:

An Academic letter of recommendation is provided by the professor of your educational institution. Most commonly, you are asked to provide two academic LORs for a PhD at an international university. In such LORs, professors need to highlight the applicant’s capabilities and achievements. It should reflect the recommender’s perspective on you and your research ideas.

Professional LOR:

The applicant’s professional letter of recommendation asks if they have any work experience. Only one professional LOR is needed in that case. It is provided by your immediate supervisor or employer. It should reflect the recommender’s perspective on your professional ability to work within a team.

How to write LOR for PhD

When your recommender is willing to write your LOR for a PhD, you should share your research ideas, achievements, capabilities, objectives, and relevant information. The format of the LOR should consist of the answers to several questions related to your suitability for a PhD. The LOR, whether academic or professional, written by your recommender should sound realistic and authentic. The standard LOR format for PhDs should have the following details:

This part of the LOR should include the details regarding the recommender. It is a brief introduction of the recommender, with their current designation and professional experience mentioned in the LOR. They also need to mention their relationship with and duration of association with the applicant. The details of the recommender’s association and guidance must be mentioned in the LOR.

It includes the details of the applicant’s technical skills, certification, internship work, research ideas, research outcomes, research goals, capabilities, qualities, work experience, presentations, seminars, extracurricular activities, etc. It is quite crucial to add all the relevant information required to consider the applicant’s candidacy and future undertakings.

This last part of the LOR format summarizes the applicant’s desire for the PhD program. The closing part of the LOR essay application includes the recommender’s signature and contact details.

An excellent LOR for PhD highlights at least three attributes of the aspirant – a social attribute and two subject-linked or technical attributes. Here are some notable guidelines:

The LOR should be 1-2 pages long with 5-6 paragraphs.

Recommenders should start the LOR by introducing themselves and the aspirant.

Recommenders should also discuss how and from when they are professionally related to the applicants in the first paragraph.

The following paragraphs should be divided into three segments, each highlighting the aspirant’s particular skill or quality.

Recommenders should emphasize applicant’s analytical abilities, subject knowledge, time management skills, dedication, responsibility, research abilities, etc.

The conclusion will sum up the qualities of the aspirant while ending with a solid recommendation to the university for accepting the application.

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The following sample LOR for a PhD is one of many ways of writing it.

Dear [recipient’s name] or To Whom it May Concern

I am pleased to get the chance to recommend (name of applicant) for the PhD position in (course/study area name) at your institution. I have taught (name of applicant) for the last (tenure in years) in the areas of (subject areas). I will be delighted to witness him/her excelling in this particular field. The topic (title) proposed by him/her is vital for the modern-day scenario and needs extensive research. It will be beneficial for all the industry stakeholders in the (sector name) and also academicians who can access real-time insights on the subject. (Name of applicant) has completed a research project over a period of (duration) on (name of project) under my supervision. I have witnessed his/her work efficiency, critical thinking abilities, and inquisitiveness regarding various findings. He/she also has brilliant communication skills and the ability to mentor and guide peers. (Name) has a down-to-earth nature and respects others while adhering to rules and regulations. His/her independent or group work on research projects and studies has been immensely satisfying. He/she is an analytical thinker and is stimulated by new academic challenges. This trait makes him/her strive for innovative solutions to real-world problems with a strong desire to improve the world around. Hectic timelines, various constraints, tough work conditions, multitasking, and dealing with multiple people along the way, are things that he/she can tackle with ease while delivering work seamlessly. With these positive abilities, he/she will be an asset to any institution. (Name) has improved consistently every year and is a deserving candidate for an opportunity to work in the field of (topic name). I would be delighted if my recommendation helped him/her obtain admission in to (course name). If you have any queries regarding research, academics, or other areas pertaining to (applicant name’s) candidature, please feel free to reach me at the following phone or email address. I am usually available on the phone between Monday and Friday from time to time, i.e.,11 am to 4 pm. Sincerely, (Name of Referee) Designation: Phone Number: Email ID:

The following important tips should be considered while writing an LOR for a PhD:

The selection of the right recommender is crucial. Choose your recommender carefully who meets the specifications mentioned in your PhD application.

Choosing your recommenders with finer academic and professional qualifications is of utmost importance.

Stay in contact with your potential recommenders and maintain good communication with them in advance.

Share your research proposal, goals, and achievements with your recommenders.

Your LORs for a PhD should differ from each other.

Your LOR should showcase your qualities, capabilities, and strengths.

Online recommendation forms should be submitted well before the deadline.

The letter should be realistic and unbiased.

The relationship between the recommender and the applicant should be demonstrated clearly.

All the information stated in the LOR should be genuine, authentic, and accurate. Ensure that no information is false or exaggerated.

A well-crafted Letter of Recommendation is a crucial component of any PhD application, serving as a testament to the candidate's academic abilities, research potential, and character. For recommenders, it's important to provide a balanced, honest, and detailed account of the candidate’s capabilities, tailoring the letter to highlight qualities that are most relevant to the PhD program. For applicants, choosing the right recommenders and ensuring they understand the importance of the letter in the context of a PhD application is key.

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How long is a letter of recommendation for a PhD?

A letter of recommendation for a PhD program is typically one to two pages long. It should be concise yet thorough, offering detailed insights into the candidate’s qualifications, academic achievements, and research potential. The length ensures that the recommender can provide specific examples and anecdotes that highlight the applicant's strengths and suitability for the program while maintaining clarity and focus.

Who should write my PhD letter of recommendation?

A PhD letter of recommendation should be written by someone who knows the applicant well academically and professionally. Ideal recommenders include professors, research supervisors, or professional mentors who have closely observed the applicant’s work, capabilities, and potential. Their credibility and detailed understanding of the applicant's skills and achievements add significant weight to the recommendation.

Can I get a recommendation letter from a PhD student?

A recommendation letter from a PhD student is generally not advisable. Academic institutions prefer letters from established professionals like professors or research supervisors who have more experience and authority in their fields. These individuals can provide a more credible and authoritative assessment of the applicant.

How many LORs are required for a PhD?

The number of letters of recommendation (LORs) required for a PhD application typically ranges from two to four, depending on the program and institution. Most commonly, three letters are requested.

Is there any format for LOR?

Yes, there is a general format for a letter of recommendation (LOR). It typically includes an introduction that states the recommender’s relationship with the applicant, a body that details the applicant’s qualifications, skills, and achievements with specific examples, and a conclusion that summarizes the recommender’s support for the applicant’s admission. It should be formally written, concise, and tailored to the specific program.

How important is a recommendation letter in a PhD application?

A recommendation letter is highly important in a PhD application. It provides a third-party evaluation of the applicant's academic and research abilities, character, and potential for success. These letters help admissions committees gauge the applicant’s fit for the program, complementing other application materials like transcripts and personal statements. Strong, supportive LORs can significantly enhance an applicant’s chances of admission.

Urvi has 3 years of experience as a content writer and marketer. Over years, she has established herself as a study-abroad expert and is adept at crafting compelling and engaging content for students. Self-driven and passionate professional, she likes writing poetry and has authored a poetry book ‘Thoughts of a Wallflower’.

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Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee?

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor.

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you.
Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor.
Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business.
Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students.

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life.

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request.

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

What is your relationship with the student?
Why should the graduate faculty listen to your opinion? (include your status, title)
What makes this student special? (discuss their characteristics, qualities, traits)
What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

Classes the student has taken with the recommender
Experiences you have shared
Transcripts
Research experience and internships
Awards and achievements
Academic/career goals
Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

Graduate program application due date
Copy of recommendation forms (if applicable)
Instructions for submitting LORs (hard copy, soft copy, or direct to school)
Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

Make your language more personal in tone than research writing.
Use the active voice and first-person point of view more often.
Write chronologically, starting from important traits and then moving on to actions and achievements.
Use lots of details—list course names, scores, and specific achievements of the student.
Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

recommendation letter for grad school example 1

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

recommendation letter for grad school example 2

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

recommendation letter for grad school example 3

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

recommendation letter for grad school example 5

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

recommendation letter for grad school example 6

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

My name is {Author} and I have been a Professor of Math at {University} since {date} .
I write to you today to proudly express my support for {Student} in applying to your prestigious university.

Discussing your relationship with the applicant

I first came to know {Student} while teaching him/her in my {Course Name} course…
I was {Student} ’s thesis advisor during his/her senior year.
I have known {Student} for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

{Student} has excellent communication skills and displays them regularly in class discussions.
He/She is a highly intelligent and competent student who excels in many areas.
Not only is {Student} hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
{Student} demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
During his/her internship, {Student} consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

As {University} is renowned for its {Program} , I believe this is an ideal place for {Student} to solidify his/her abilities and cement his/her knowledge of {area of study} .
The learning environment that {University} is famous for creating excellent opportunities in which {Student} to apply his/her skills.

Final endorsement and offer to be contacted

For the above reasons, I am confident that {Student} will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

Highlight your self-motivation, competence, and potential in this essay
Emphasize everything from a positive perspective and write in the active voice.
Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page .

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Stanford Online

A guide to letters of recommendation for graduate school applications.

Woman reading a letter of recommendation

Embarking on a journey toward higher education is an exciting yet overwhelming endeavor, and the path to graduate school is no exception.

As you gather the necessary materials for your application, one critical component can be particularly complex: letters of recommendation. These letters provide insight into your academic and professional capabilities, offering admissions committees a glimpse into your potential as a graduate student, but how can you impact this important part of your application? In this guide, we'll explore how to approach this aspect of your application, using Stanford University's recommendations and insights from the Graduate Admissions website .

How Many Letters of Recommendation Do You Need?

Requirements vary considerably across different types of graduate level educational programs. Nearly all master’s degree programs, including all of Stanford’s programs, require letters of recommendation, however graduate certificate programs often do not. If you choose to pursue a graduate certificate at Stanford, letters of recommendation are not required with your application. If you're determining whether to pursue a graduate certificate or master’s degree through Stanford Online, you may find this comparison tool helpful .

Most master’s degree programs, including MS programs through Stanford , require three letters of recommendation. However, it's essential to verify the specific guidelines set by your target institution and program. Once you know the number of letters that are required, it's a good strategy to have additional recommenders in mind. For every letter you need, aim to identify at least two individuals who could provide strong endorsements on your behalf. This precautionary approach ensures that you have a backup plan in case one of your intended recommenders is unable to fulfill your request.

Who Should Write Your Letters Of Recommendation?

Securing strong letters of recommendation begins with choosing the right individuals to vouch for your abilities. Stanford advises that your recommenders be academic or professional references who know you well and can most accurately assess your potential for graduate study. Ideally, at least one of these letters should come from a university professor familiar with your academic work.

Consider individuals who have worked closely with you and can attest to your skills, achievements, and potential. The goal is to select people who can provide detailed and authentic insights into your capabilities, whether it's a professor whose course you excelled in, a supervisor from an internship, or a professional colleague.

What Makes a Good Letter of Recommendation?

Recommendation letters are a window into your character and potential.Stanford's guidelines shed light on what these letters should encompass. Recommenders are asked to respond to specific questions, such as the level of your abilities in comparison to other students, the number of years they've evaluated people in your peer group, and your standing in terms of academic performance.

The recommendation letter prompt encourages recommenders to provide candid assessments of your qualifications,including your potential for advanced study, analytical thinking capabilities, and ability to express ideas clearly. Descriptions of significant achievements, personal qualities, and character traits relevant to your scholarly pursuits are highly valuable.

How Should You Ask Someone to Write You a Letter of Recommendation?

Even after you’ve identified people who you think would be good choices for recommenders, it can be intimidating to ask them! We’ve put together some tips to aid you in this process:

Plan Ahead and Communicate Timely Start the process well in advance to give your recommenders ample time to write a thoughtful letter. It's courteous to reach out at least two months prior to the application deadline. But if you're especially eager to get started, you can reach out as early as six months ahead of time. Reaching out early demonstrates your respect for your recommender's time and allows them to allocate sufficient time to craft a compelling letter.
Initiate a Personalized Conversation When approaching someone for a recommendation, make it a personalized interaction. Reach out in-person, if possible, or schedule a phone or video call with them. If the person is very busy you may be most successful with a well-composed email. When you reach out, express your gratitude for their guidance and mentorship, and explain your intention to apply for graduate school.
Provide Them with Context and Information In your request, offer context about the program you are applying to, the field of study, and specific details that might be relevant. This information will help your recommender tailor their letter to align with the expectations of the program and highlight the qualities that are most important for admission.
Make the Request Explicit Clearly state that you are requesting a letter of recommendation. Politely ask if they would be willing to support your application by writing a strong letter on your behalf. Be direct, yet respectful, in your approach.
Offer Resources and Materials To facilitate the process for your recommender, provide essential information such as your resume, transcripts, personal statement, and any relevant assignments or projects you've worked on together. This will give them the necessary material to craft a well-informed and accurate letter. Be sure to also share the information you have about the process. For example, if you’re applying to Stanford, each of your recommenders are also asked to fill out an additional form of questions. Stanford also provides a general prompt for the letter which would be helpful for you to share. However the exact prompt displayed to the recommender may differ depending on the graduate program you select.
Follow Up and Stay Engaged Once your recommender agrees to write the letter, stay engaged and responsive. Offer any additional information they might need, answer their questions promptly, and provide periodic updates on your application progress. A thankyou note after the letter is submitted is a thoughtful gesture.
Express Your Gratitude Throughout your request, convey your sincere appreciation for their assistance. Recognize that writing a recommendation letter takes time and effort, and express your gratitude for their willingness to contribute to your academic journey.

How do you submit your letters of recommendation once they are complete?

This part of the process depends entirely on the program and institution for which you are applying, check with the information specific to your program.

At Stanford, recommenders must register on the online application system. Timeliness is crucial, so aim to complete this step as early as possible to ensure that the letters are received by the application deadline. Stanford's system will generate personalized links for your recommenders to submit their recommendations online.

After your recommenders have submitted their letters, you'll receive email notifications confirming their completion. The application system allows you to manage your recommenders on the same page where you registered them. This includes sending reminder emails and making changes, if necessary.

How Can Ethical Integrity Be Maintained?

It's important to emphasize that you must respect ethical guidelines throughout this process. You should not draft, write, translate, or submit your own reference. Stanford University's application terms explicitly state that the letters of recommendation must be authored solely by your recommenders. Informing your recommenders about this policy is your responsibility to ensure the integrity of your application.

In summary, letters of recommendation play an integral role in your graduate school application, providing valuable insights into your potential as a student and future scholar. By selecting the right recommenders, registering them early, guiding them with prompts and being prepared with your examples and materials, you can ensure that your application showcases your strengths and capabilities in the best light possible. As you embark on this next chapter of your academic journey, remember that your recommenders are your allies, championing your cause as you strive to reach new heights in your field of study.

We hope you found this letters of recommendation guide useful as you’re applying to grad school, please know that following the advice in this article does not guarantee your admission to any program.

Best of luck!

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How to Write a Letter of Recommendation for Graduate School

How to write a letter of recommendation for grad school

When someone asks you to write a graduate school letter of recommendation , it demonstrates that they value your opinion, trust you and believe in your writing skills.

But as flattering as it is to be asked, there is also some pressure associated with crafting an effective and convincing letter of recommendation. After all, the applicant is counting on you to influence the admissions board and highlight their accomplishments, strengths and skill sets.

The good news is, writing a graduate school letter of recommendation is more intuitive than you think. Below, we’ve rounded up all the tips you need to write the perfect letter for anyone in your sphere.

What Is a Letter of Recommendation?

First off, let’s go over what a letter of recommendation is.

A letter of recommendation is a brief, written endorsement needed for certain jobs, programs or schools that details a person’s qualifications for whatever they’re applying for.

It’s written by a trusted and valued source: usually a past employer, teacher, mentor or colleague. In a letter of recommendation for graduate school, the writer describes the person’s skills, their personality and why they’re the right fit for the program. This is all so the institution has confirmation of the applicant’s ability to succeed in the program.

If you don’t believe you’re the right fit to write a student’s recommendation, that’s OK, too. You can politely decline and explain to the student why. You can also offer to help them find someone else who’s a more appropriate choice.

Questions to Ask Yourself Before Writing a Letter of Recommendation for Grad School

Once you’ve decided to accept and write the letter of recommendation, take a moment to consider some key questions before you begin crafting your statement.

What is your relationship like with this person?
What do you think of their work you’ve seen? How would you describe it?
What are significant memories you have with them?
What qualities or strengths does this person have?
What would you specifically want somebody to know about this person?
What value would this person bring to this grad school program, and how would they thrive in the field after the program?

What to Ask From Someone Before Writing a Letter of Recommendation

Of course, there is some student information you’ll want to obtain before starting your recommendation. To ensure you’re addressing all the right points and representing them in the best light possible, make sure you ask them the below questions.

The basics . First off, you should find out where this letter is going, to whom it should be addressed, what the deadlines are and how they’d like you to submit it (mail, email, etc.).

Why they want to go to this program and why they are drawn to this school . It’s important to know the motivation behind their graduate school studies: Is it for the love of learning? To get a better job? To switch fields altogether? This will help inform what you write in the letter. Similarly, it’s good to know why a specific school is calling them as well.

Any strengths or qualities they want highlighted . Each person will have different qualities they want you to discuss in their letter of recommendation. If the strengths they mention are ones you agree with and seem relevant to the degree program, definitely include them. You should also ask about what achievements they’ve made that will help them stand out from the crowd of applicants.

Their resume . No one can memorize a person’s entire job and education history. A resume can help remind you of special projects and exemplary work they’ve accomplished in the past, which you can then emphasize in your letter.

What to Include in a Letter of Recommendation for Grad School

There are specific things you should always include in a letter of recommendation for graduate school to make it shine and improve the applicant’s chances of admission.

These are the points that you must undoubtedly touch on throughout your recommendation:

How do you know the applicant? It’s important to describe who you are and how you know the applicant, as well as how long you’ve known them. Personal anecdotes are a must, and they boost your credibility.

Why are they a good fit for the program? Include an explanation for why you think they would specifically thrive in the program. Avoid being vague or general. Dive into why the school would be the perfect fit, and vice versa!

What are their most shining accomplishments? Describe their achievements, especially the ones you’ve personally witnessed. In addition, reference their top strengths and qualities. Again, avoid generalities and use vivid anecdotes.

Can you explain any gaps or discrepancies? A letter of recommendation is often a good time to clear up any troubling parts of the student’s resume or work history — perhaps there was an employment gap or grades dip because they were caring for a sick relative, for example. If you’re aware of any weak spots on their resume from extenuating circumstances, this is the time to note it.

What sets the applicant apart from the rest? Be sure to conclude on a strong note with a very clear, concise recommendation. Highlight what sets them apart from other people, so the program can clearly understand why they should admit this candidate into their college or university.

How to Format and Structure a Graduate School Letter of Recommendation

As for structure, letters of recommendation should not be longer than a page. Start off with a greeting (“Dear [Name]” or “To Whom It May Concern,” if you don’t know the recipient). In the opening paragraph, explain who you are, the nature of your relationship with the student and your overall impression of them.

Within the body of the letter, you can expand on their personality, skills and achievements — along with personal anecdotes — before wrapping up with a final strong and clear recommendation for the applicant.

Then, feel free to add in a polite offer to contact you if they need more information and a formal parting signature. Double-check for spelling and grammar, too, as any mistake could weaken your credibility.

Once you’ve proofread the letter, all you have to do is submit it as instructed and patiently wait for an update from the applicant. Best of luck!

For more information, explore USC Online ’s master’s degrees, doctoral programs and graduate certificates.

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Applying to graduate school

How (and Who) to Ask For a Letter of Recommendation

Published on October 30, 2020 by Lauren Thomas . Revised on June 1, 2023.

Letters of recommendation often make or break a graduate school application . It’s important to think carefully about who to ask and how to do it.

Ideally, you should approach former supervisors who know you and your work well, and can advise you. Different programs require different types of recommendation letters, but the process of requesting them is similar.

Follow these five steps to guarantee a great recommendation, including program-specific tips and email examples.

Step 1: choose who to ask, step 2: reach out and request a meeting, step 3: ask for a letter of recommendation, step 4: share your resume and other materials, step 5: remind your recommenders of upcoming deadlines, other interesting articles, frequently asked questions about recommendation letters.

Your first step is to decide who you’ll ask to write a letter for you. Ideally, this should be someone who you worked with outside of just the classroom context—for example, a former professor who supervised your research.

It’s important to ask someone who knows you well, even if they are less well known than other professors at your institution. Graduate admissions committees want to get a good sense of your ability to perform well in their program, and this is difficult to accomplish if your recommender only knows you as a face in the crowd.

Who you should ask also strongly depends on the type of program that you’re applying to. Different programs prefer different qualities in their admitted students, and thus weigh types of recommenders differently. Take a look at the program-specific tips below.

For research programs (MPhil, DPhil, PhD , Research Master’s), graduate admissions committees are looking for evidence of your potential as a future researcher.

Since this is tricky to assess from test scores and transcripts, letters of recommendation are often the most important part of a graduate research program application.

Your letter should thus be from someone who can speak to your skills as a researcher. This could be, for example, a professor who supervised you on an independent research project, or the head of a lab that you worked in as an undergraduate.

If you worked as a full-time research or lab assistant after undergrad, ask your managers, who are usually full-time researchers themselves and therefore experts on what makes a good researcher.

Unlike most graduate programs, business schools are less interested in your undergraduate academic performance. Instead, they try to assess your potential to succeed in the workplace, particularly in managerial or leadership positions. The same applies to public policy and other professional programs.

Ideally, your letters of recommendation should come from current supervisors at your work. If this isn’t possible, you should ask coworkers who are senior to you and know your work well.

Although business schools normally prefer candidates with several years of experience, current undergraduates sometimes apply as well. In this case, you should ask internship supervisors or—as a last resort—professors who know you well.

Medical schools look for evidence that you are academically prepared for the study of medicine and that your character is well-suited to becoming a doctor. Admissions committees in medicine prefer academic references, but they also require a few extra steps.

Firstly, while graduate programs usually require two or three recommendation letters, medical schools often ask for more—you may have to submit up to six letters, some of which should be from former professors in the natural sciences.

In addition, many schools recommend that you submit a letter from the premedical advisory committee at your undergraduate institution, which summarizes your overall suitability for medical school. Be aware that deadlines for materials for these letters are very early—often the spring of the year before you are due to start medical school.

Finally, if you’ve worked on any research projects, you should submit a letter from your supervisor. Medical schools view research competence as a plus.

Law school letters of recommendation should mostly be from former professors or other academic supervisors.

You should only use non-academic recommenders if they can directly speak to your suitability to study law—for example, if you regularly work with lawyers, or if your job involves skills like critical reading or research that are relevant to legal practice.

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The next step is to get in contact with your potential recommender. If you haven’t talked to them in a while, begin your email with a quick reminder to jog their memory. Be friendly, direct, and concise.

If possible, it’s best to plan a meeting to discuss your request. However, if this isn’t practical (for example, if you’ve moved far away from your undergrad institution), you can skip this step and head straight to the third.

Hi Professor Smith!

I hope that everything is going well with you and that you’re still enjoying teaching your seminar on the post World War II international order. I thoroughly enjoyed taking it with you last year as a junior.

I’m currently thinking about what I want to do next year, which will hopefully involve graduate work in political science, and was hoping to meet with you to discuss your thoughts on graduate school. Do you have any time over the next few weeks to meet?

Make your request during your meeting or, if necessary, via email. Let them know what sort of programs you are applying to and when the deadlines are. Make sure to give your recommenders plenty of time!

Instead of just asking for a recommendation letter, specifically ask if they can write you a strong recommendation . This allows your recommender an “out”—for example, if they don’t feel they know you well enough. A bad or even lukewarm recommendation is the kiss of death for any application, so it’s important to ensure your letters will be positive!

If they say they can’t give you a strong recommendation, don’t panic. This gives you the opportunity to ask someone else who can provide you a better recommendation.

Hi Professor Jones!

How are you? I hope everything is going well and you’re still teaching Introduction to Labor Economics to eager students!

I’ve been out of school for a year now, working as a full-time research assistant in New York City. Come this fall, I’m hoping to apply to a few programs for graduate school, mostly doctoral programs in Economics.

Since I took two economics classes with you (Introduction to Labor Economics in Spring 2018 and Industrial Organization in Fall 2019), I was hoping that you might agree to serve as a letter writer for my graduate program. I wanted to highlight my work in labor economics, since that’s what I’m hoping to study in graduate school. Also, since I loved your classes, I thought you might be a good person to ask!

The letters of recommendation would be due to each individual program’s website in December. I understand, of course, if you’re too busy this summer or if you don’t feel that you would be the best fit to write a letter. My goal is simply to paint as complete a picture as possible of my undergrad career at Western. If you’d like, we can also discuss this on the phone.

I look forward to hearing back from you!

You should send your resume or CV to your recommenders, along with any other material that might jog their memory or aid in their recommendation.

For instance, you may want to send along your statement of purpose or writing sample if one is requested in your application. Admission committees are looking for a cohesive story that the letters of recommendation, personal statement , and CV work together to tell.

You should also check whether the school provides any prompts or guidelines for recommenders. Many programs want your recommenders to comment on your potential to serve in the specific role the graduate program prepares you for. See the program-specific tips below.

Finally, you should send an email to your recommenders a few weeks before the letters are due, reminding them of the deadline and asking if there is anything else you can send them to assist in writing the letter.

If any materials are late, programs will often reject your entire application, so it is imperative that your recommenders get their letters in on time. However, you should also keep in mind that your letter writers are probably quite busy, so don’t send too many reminders!

Dear Professor Jones,

Hope the semester is going well! Thank you again for agreeing to serve as my recommender. I just wanted to send you a quick reminder that recommendations for Program X, Y, and Z are due in two weeks, on December 15. Please let me know if you need anything else from me, and thank you again!

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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Choose people who know your work well and can speak to your ability to succeed in the program that you are applying to.

Remember, it is far more important to choose someone who knows you well than someone well-known. You may have taken classes with more prominent professors, but if they haven’t worked closely with you, they probably can’t write you a strong letter.

This depends on the program that you are applying for. Generally, for professional programs like business and policy school, you should ask managers who can speak to your future leadership potential and ability to succeed in your chosen career path.

However, in other graduate programs, you should mostly ask your former professors or research supervisors to write your recommendation letters , unless you have worked in a job that corresponds closely with your chosen field (e.g., as a full-time research assistant).

It’s best to ask in person if possible, so first reach out and request a meeting to discuss your graduate school plans.

Let the potential recommender know which programs you’re applying to, and ask if they feel they can provide a strong letter of recommendation . A lukewarm recommendation can be the kiss of death for an application, so make sure your letter writers are enthusiastic about recommending you and your work!

Always remember to remain polite. Your recommenders are doing you a favor by taking the time to write a letter in support of your graduate school goals.

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CAREER COLUMN
20 July 2020

Writing the perfect recommendation letter

Andy Tay is a freelance writer based in Singapore.

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Undergraduates need them for graduate-school applications; PhD students and postdocs use them to apply for fellowships and jobs; senior scientists often have to have them to apply for awards and promotions. But writing an effective and personal recommendation letter can be time-consuming, especially for academics who must juggle grant applications, manuscripts, teaching and student supervision. And some might struggle to say the right things to support a former employee or student in their career move, while sounding original and unique.

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Letter of Recommendation for PhD: Sample, Examples & PDFs

Last Updated On August 14, 2024
Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

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These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

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This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.


Types of Letter of Recommendation for a PhD Program	Academic LOR, Professional LOR
Word Limit	400-500 words
Formatting	: Times New Roman \| : 10 to 12 \| : 1-inch
Common Mistakes to Avoid	Open Communication, timely submission, highlight strengths

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer.

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants.

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well.

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study.

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment.

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable.

Your PhD recommender should be someone who:

Has a good rapport with you.
Understand your strengths, weaknesses, and potential.
Has witnessed your academic and professional growth.
Is familiar with your research interests.
Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential.

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work.

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

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Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.


	Address by name (“Dear Mr./Mrs./Dr. [Last Name]”) or “To Whom It May Concern.”
	Introduction of the recommender and relationship with the candidate.
	Overview of your critical abilities and strengths.
	Specific examples of your achievements.
	Reaffirm confidence and provide contact information.
	Mention name and signature.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.


Pages	1-2 pages long
Paragraphs	5-6 paragraphs
Font Type	Times New Roman
Font Size	10 to 12 point
Margins	1 inch on all sides
Line Spacing	Single-spaced with double space between paragraphs
Alignment	Left-aligned
Header	Optional bold for name and title
Salutation	Optional bold for addressing
Closing Statement	Optional bold for final endorsement
Signature	Optional bold for name and title

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly.

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only.

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional.

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only.

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you.

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact.

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.


Introduction	Delighted, Exemplary, Privilege
Academic Achievements	Outstanding, Exceptional, Remarkable
Technical Skills	Proficient, Adept, Innovative
Research Contributions	Significant, Inventive, Insightful
Problem-Solving Abilities	Analytical, Ingenious, Resourceful
Personal Qualities	Dedicated, Motivated, Collaborative
Professional Experience	Leadership, Initiative, Reliable
Communication Skills	Articulate, Persuasive, Eloquent
Teamwork	Cooperative, Synergistic, Supportive
Conclusion/Recommendation	Confident, Highest Recommendation, Ideal Candidate

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field.

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.


	3
Stanford University	3
	3
	2
	3

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial.

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K).

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
Clear Relationship: The recommender’s relationship with you should be established within the letter.
Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively.

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher. This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions. The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

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5 Best Letter of Recommendation Templates for PhD Students

Letter of Recommendation Templates for PhD Students 01

Are you a PhD student looking for a high-quality letter of recommendation template? Look no further! In this article, we will provide you with examples of tried and true letter of recommendation templates that you can use or edit as needed.

One of the most important parts of any PhD program is the recommendation letter. It can make or break your chance of getting into a program, securing funding, or landing a job. However, writing a solid letter of recommendation can be an arduous task that requires a considerable amount of time and effort. That’s where our letter of recommendation templates come in – they have been carefully crafted to help make the process a lot easier for you.

Whether you need a template for a professor, employer, or advisor, we have got you covered. With our templates, you can be sure that your recommendation letters will be professional, accurate, and persuasive. So why wait? Check out our letter of recommendation templates for PhD students today and take the first step towards success!

The Best Structure for Letter of Recommendation Template for PhD Students

Writing a letter of recommendation for a PhD student can be a daunting task, but don’t worry–with the right structure and language, you can create a glowing recommendation that will showcase the student’s talents and qualifications.

First things first, make sure to address the letter to the appropriate person or group, whether it be a university, scholarship committee, or potential employer. It’s also important to state your relationship to the student, whether you’re their professor, mentor, or colleague.

Next, start off by providing a brief overview of the student’s accomplishments and qualifications, including their field of study and any notable research or publications. From there, delve into specific examples of the student’s intellectual abilities and work ethic. This could include analytical skills, problem-solving abilities, and perseverance in the face of challenges.

It’s also important to address the student’s personal characteristics, such as their leadership qualities, teamwork skills, and communication abilities. Providing anecdotes of times when the student went above and beyond in their academic or professional pursuits can be particularly impactful.

Finally, wrap up the letter with a strong endorsement of the student’s potential for future success, including any specific recommendations for opportunities or programs they would excel in. Reiterate your confidence in the student’s abilities and emphasize how their strengths and qualities make them an asset to any academic or professional community.

Remember, the best recommendation letters are specific, detailed, and personal. Use concrete examples to illustrate the student’s strengths and don’t be afraid to inject some personality and enthusiasm into your writing. With these tips and a solid structure, you’ll be well on your way to crafting an outstanding letter of recommendation for your favorite PhD student.

[Your name]

Letter of Recommendation Templates for PhD Students

Letter of recommendation for phd program admission.

Dear Admissions Committee,

I am writing to enthusiastically recommend [Student Name] for the PhD program in [Field]. I had the privilege of working with [him/her] as [his/her] research advisor for [duration]. During that time, I observed [his/her] passion for [field of study]. [He/She] possesses the intellectual curiosity, work ethic, and analytical skills necessary for success in the program.

Moreover, [Student Name] demonstrates excellent communication skills and consistently engages in constructive discussions with [his/her] peers and advisors. [He/She] is a quick learner and adapts well to new challenges, which will serve [him/her] well in the highly competitive and rigorous PhD program. I believe [Student Name] has the potential to make significant contributions to the field and I strongly recommend [him/her] for admission to the program.

[Your Name]

Letter of Recommendation for PhD Scholarship

Dear Scholarship Committee,

I am writing to endorse [Student Name] for the [Name of Scholarship] for [Field] PhD studies. In my capacity as [his/her] mentor and research advisor, I have been impressed with [his/her] dedication to [field of study] and [his/her] ability to excel academically despite facing various challenges.

[Student Name] has demonstrated exceptional potential in [areas of interest]. [His/Her] research work has already resulted in several publications in leading journals, which speaks to [his/her] intellectual rigor and analytical skills. [He/She] is also actively involved in various extracurricular activities related to [field of study], such as [Name of Club], where [he/she] has demonstrated leadership and teamwork.

I strongly believe that [Student Name] is an ideal fit for the [Name of Scholarship] based on [his/her] achievements and potential. [He/She] will not only benefit from the financial support but will also make significant contributions to the scholarship and [field of study].

Yours sincerely,

Letter of Recommendation for PhD Job Application

Dear Hiring Manager,

I am writing this letter to recommend [Student Name] for the position of [Job Title] at your organization. I had the pleasure of working with [him/her] as [his/her] supervisor during [duration] at [Company/Organization]. [He/She] was a valuable asset to our team, demonstrating impressive intellectual and analytical skills.

[Student Name] has an outstanding academic record and has already published several research papers in leading journals. Moreover, [he/she] has honed exceptional communication skills and has presented [his/her] work at various conferences. [He/She] has also demonstrated leadership skills, both in academic and extracurricular settings. [His/Her] experience in [specific skills related to job] and [related experience] also make [him/her] a perfect candidate for the position.

Based on [his/her] achievements and potential, I strongly recommend [Student Name] for the position. [He/She] will undoubtedly exceed your expectations and make significant contributions to your organization.

Letter of Recommendation for PhD Internship

Dear Internship Coordinator,

I am writing this letter to recommend [Student Name] for the PhD Internship Program at your organization. I had the pleasure of working with [him/her] as [his/her] research advisor for [duration]. During that time, [he/she] demonstrated exceptional research skills and a keen interest in [specific field of study related to internship].

[Student Name] has already published several research papers in leading journals and has presented [his/her] work at various conferences. [He/She] has also demonstrated strong leadership and teamwork skills, as evidenced by [specific example]. [His/Her] exceptional communication skills also make [him/her] a great fit for the internship, where [he/she] will likely collaborate with a diverse group of people.

Based on [his/her] research achievements and potential, I strongly recommend [Student Name] for the internship program. [He/She] is an excellent candidate who will no doubt make significant contributions to your organization. Please do not hesitate to contact me if you have any further questions.

Letter of Recommendation for PhD Fellowship

Dear Fellowship Committee,

I am writing to enthusiastically recommend [Student Name] for the [Name of Fellowship] for [Field] PhD studies. I worked with [him/her] as [his/her] research advisor for [duration], during which I observed [his/her] exceptional research skills and intellectual curiosity.

[Student Name] has already published several research papers in leading journals and has presented [his/her] work at various conferences. [He/She] has also actively engaged in various extracurricular activities related to [field of study], such as [Name of Club/Community], where [he/she] has demonstrated leadership and teamwork. Overall, [he/she] is a dedicated and passionate researcher with a unique perspective and approach to [field of study].

I strongly believe that [Student Name] is an exemplary fit for the [Name of Fellowship] based on [his/her] achievements and potential. [He/She] will not only benefit from the financial support but will also make significant contributions to the fellowship and [field of study].

Letter of Recommendation for PhD Research Proposal

Dear Research Committee,

I am writing to endorse [Student Name]’s proposed research project for [duration] in [field of study]. [He/She] has approached me with [his/her] ideas and I have been thoroughly impressed with [his/her] creativity, vision, and rigor in designing the proposal.

[Student Name] is an outstanding researcher with significant experience in [related skills/expertise]. [He/She] is highly motivated and passionate about [field of study], demonstrated by [relevant examples]. Moreover, [he/she] has excellent communication and leadership skills, which will undoubtedly be useful in working with other researchers and stakeholders.

Based on [his/her] research achievements and proposed project, I strongly recommend [Student Name] for the research program. [He/She] is an excellent candidate who will no doubt make significant contributions to the project and advance knowledge in [field of study]. Please do not hesitate to contact me if you have any further questions.

Best regards,

Tips for Writing a Letter of Recommendation Template for PhD Students

Writing a letter of recommendation for a PhD student can be a challenging task. As a recommender, it’s essential to ensure that your letter truly represents the student’s abilities, potential, and achievements. To help you create an effective letter of recommendation, here are some tips to keep in mind:

Get to know the student: Before you start writing the letter, take some time to learn more about the student. Understand their research, their academic achievements, and their aspirations. This will help you write a more personalized and impactful letter.
Focus on achievements: When writing your letter, highlight the student’s achievements and the impact of their research. This will demonstrate their value and potential to the admissions committee or potential employer.
Provide examples: Use specific examples to illustrate your points. This will help the reader understand the student’s strengths and accomplishments. It’s also a good idea to include examples of challenges the student faced and how they overcame them.
Be honest: Don’t exaggerate the student’s accomplishments or abilities. Be honest and provide a balanced view of their strengths and weaknesses. Admissions committees and employers value letters that are transparent and authentic.
Be concise: Keep your letter brief and to the point. You don’t want to overwhelm the reader with unnecessary details. Focus on the most significant accomplishments and areas of strength.
Use a professional format: Use a professional format for your letter, starting with a formal greeting and closing. Address the letter to the appropriate person, and include the student’s name and program details.
Proofread: Before submitting your letter, make sure to proofread it carefully. Correct any errors in spelling, grammar, or punctuation, and ensure that the letter is structured well and easy to read.
End with a strong recommendation: End your letter with a strong recommendation for the student. Be confident in your endorsement, and close by offering to provide further information or support if needed.

Writing a letter of recommendation for a PhD student requires careful attention to detail and a clear understanding of the student’s strengths and potential. By following these tips, you can create a compelling letter that highlights the student’s achievements and positions them as a strong candidate for their desired program or career path. Remember, honesty, specificity, and professionalism are key elements of an effective letter of recommendation.

Well, there you have it, folks! A letter of recommendation template for PhD students! I hope this has been helpful in alleviating some of the stress associated with asking for letters of recommendation. Remember to personalize the template with your own unique accomplishments and achievements. Be creative, and don’t be afraid to show your personality through your writing. And always, always, always show gratitude to those who have taken the time to write a letter for you. Thank you for reading and be sure to visit us again for more useful tips and tricks. Wishing you all the best on your academic journey!

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Choosing References for a PhD Application

Written by Ben Taylor

As part of your application for doctoral study you may be asked to provide up to three academic referees.

The references they provide can make or break your PhD application and are essential to giving you the best chance of being successful. You should therefore think carefully about who your referees will be.

This page explains how reference letters for PhD applications work, with advice on choosing referees and requesting references from them.

Provide a personal and expert opinion on your suitability to undertake postgraduate study
Evidence and confirm your qualifications, skills and abilities
Show who you are as a researcher: what your interests are, where your strengths lie, and what your goals are
Offer knowledgeable and experienced insight into how you and your research project would fit within the university and its research culture

The information provided by your referees could also help corroborate other aspects of your application, or inform some of the questions at your interview .

The importance of PhD references

It can be tempting to overlook references as you focus on the parts of a PhD application that require more direct input from you, but to do so would be a mistake.

References are as important to your PhD application as your personal statement , research proposal and academic history.

They can not only strengthen your application by supporting the information you provide but they can also make up for any potential weaknesses in your academic profile.

Who should you choose as your PhD referee?

Choosing the right referees for you and your project is an important part of the application process. Referees that you might consider are:

Your Masters supervisor - they will have a good idea of you as a person, your research interests, and your skills and abilities
Other members of academic staff who have taught you and read and marked your work
Academic staff from your department or university who you may not know well personally but whose work fits with your research interests
Your personal tutor (if separate from the people above)
An employer can be a valuable referee if you’re looking to research in an area that is similar to your employment

Academics usually have strong networks within their fields. This means there is a good chance that your referee will be known to your potential supervisor (and vice versa).

Selecting a referee who works in your subject area can therefore be a good way of signalling that your research has a place within a specific field.

When choosing referees you should think about who can offer a knowledgeable and personal understanding of your goals, interests, and abilities as a researcher.

A reference is as much (if not more) about why and how you research as it is about what you research.

The other ingredients of a successful PhD application

Your referees are important, but so are other elements of your PhD application . Our guides cover personal statements, research proposals, eligibility criteria and more.

How should you ask for a reference letter?

Don’t leave your referee with a surprise reference request in their inbox. Make contact with them (by email, phone, or in person) before submitting your application and let them know that you would like to put them down as a referee.

Most academics will empathise with someone looking to pursue their interests through postgraduate study and will be willing to write a reference.

However, busy schedules inevitably mean missed or forgotten emails or a lack of hours in the day to write your reference at short notice. This isn’t just about etiquette; it is also about giving your referees enough time to do you justice.

Assisting your referees

There are a few things you can do to make life easier for your referees - and help them produce a better reference for you.

Even if you know your referees well, you should arrange to meet with them in person. This will allow you to discuss why you want to pursue your research to doctorate level and what your goals are.

This will give them a good sense of your motivations for studying for a PhD and you may also find it helpful to articulate to another academic your reasons for pursuing a doctorate.

Likewise, if using an employer as a referee is appropriate for your study, talk to them about why you want to transition from employment to postgraduate research. This can be particularly valuable if an employer isn't immediately familiar with your academic subject or the details of PhD study.

If you are approaching academic staff who may not know you or your research very well, help them to write you a strong reference by offering them a sample of some your best written work and your personal statement.

The value of your references

Above all else, don't underestimate the importance of references to the rest of your PhD application.

Whoever you choose - and however you approach them - your references will help to demonstrate to a selection panel that you have the skills, tenacity, and knowledge to pursue your research through PhD study.

Think carefully and choose the right referees for you and your project, give them plenty of time and help them to write you the best possible reference by providing a clear picture of yourself as a researcher.

This article was written for FindAPhD by Sabine Grimshaw . At the time of writing, Sabine was completing her PhD at the University of Leeds & the Imperial War Museum. Click here to search our database of PhDs .

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Ben worked in the FindAPhD content team from 2017 to 2022, starting as an Assistant Content Writer and leaving as Student Content Manager. He focused on producing well-researched advice across a range of topics related to postgraduate study. Ben has a Bachelors degree in English Literature from the University of Sheffield and a Masters from the University of Amsterdam. Having also spent a semester at the University of Helsinki through the Erasmus programme, he’s no stranger to study abroad (or cold weather!).

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Writing Recommendation Letters Online

FRONT MATTER

Sample Graduate School Recommendation Letters

The three sample recommendation letters that follow, which you can download by clicking on the link below, are effective because they detail what makes the students stand out as exceptional and because they paint individual pictures of each student. Note how these excerpts, excerpted from each of the three letters, individualize and humanize the student:

“I have been especially impressed by Janet’s determination and sparkle.” “I enthusiastically supported her application for the student position on the Mythic University Board of Trustees for the same reasons. She was the runner-up for that distinguished post, and Mythic University lost out on a true leader. But I believe her time is yet to come.” “In short, John is both scholarly and culturally entrenched, ambitious but not pretentious, self-deprecating yet confident, forthright but unassuming, delightfully irreverent yet appropriately respectful—a complex and whole human being.”

In addition, the writers of these three letters take advantage of many of the rhetorical strategies discussed in Chapters 3 and 4 of this manual: enhancing their own credibility, narrative technique, anecdotal evidence, recommending by citing others, and using active verbs and transitions.

Finally, a late paragraph in the last letter, at the prompting of the graduate scholarship application, even provides a few criticisms of the student. Because these criticisms are offered even-handedly and efficiently, I would argue that the letter has even more ethos, and it is noteworthy that the student still landed the desired scholarship.

How to Write a Grad School Recommendation Letter

I was flattered (and a bit intimidated) when I was asked to write a letter of recommendation for the first time. The task seemed so “high stakes”—my letter would factor into a student’s potential admission to a master’s program . And at the time, I was a mere 22-year-old second-year PhD student.

As luck might have it, an esteemed professor in my department had recently told a story about her first experience writing a letter of recommendation that calmed my nerves a little. “It took forever!” she recalled. But once she got the hang of it, the process became easier and more efficient every time.

Once you have a few years of experience under your belt, there’s a good chance you’ll be asked to write letters of recommendation for graduate school admissions, awards, or fellowships , too. And while it’s easy to be nervous about tackling this for the first time, don’t worry—just follow these basic guidelines to build a strong, supportive case for your colleague or mentee.

Be Selective

First things first: Before you agree to recommend someone, it’s important to assess whether you know the candidate well enough to speak about her in the context of the program she’s applying for . Unless you’re specifically asked to be a personal or character reference, applications that require letters of recommendation typically assume that you’ve worked with or supervised the applicant in an academic or professional setting.

So, even if you can speak to a friend’s leadership skills from personal experience (e.g., you volunteered together or co-chaired a social event for your sorority), if you haven’t been her direct supervisor or co-worker, you may not be her best bet. Along similar lines, if you don’t feel confident that you can say something truly unique about her, or don’t feel comfortable writing a strong letter on her behalf , it would probably be best to suggest finding another recommender.

But if you have a robust professional relationship with the applicant, and know her skills and abilities, don’t be afraid to take the plunge!

Compose a Glowing (But Relevant) Letter

OK—you’re ready to write, but what do you include? To make sure you produce the most effective letter possible, follow the tips below.

1. Enlist the Applicant’s Help

Even if you know the applicant very well, you’ll need some pertinent information to help you write the best letter possible. So, don’t be afraid to ask her for guidance.

For example, why is she applying for this particular program? What skills and experiences does she think will stand out most to the admissions committee? What are some of the accomplishments she is most proud of? Ask for a copy of her resume or supporting materials —then use them to tailor your letter of recommendation (e.g., if she’s applying to a finance program, you probably won’t need to write extensively about her creativity and video editing skills!).

2. Pinpoint Her Best Traits

Admissions committees receive hundreds (or thousands) of applications for far fewer available openings. So, beyond minimum requirements like education and experience, they’re looking for standout traits —the “X factors” that set someone apart in a sea of applications.

To pinpoint these characteristics, recall your interactions with the applicant: Is there a particular accomplishment that stands out to you? Have you observed her overcome an obstacle at work —and how did she get through it? How might these experiences help her succeed in grad school? Whether she’s a great leader or comes up with creative solutions to problems, think about the most important descriptors you could use.

More importantly, make sure to provide examples and specific behaviors to back those traits up. It’s your job as a recommender to describe the applicant to someone who doesn’t know her, and anecdotes can be tremendously helpful in bringing her personality to life and making her stand out from the crowd.

3. Watch Your Language

You’ve probably heard that there are certain words to avoid when writing a resume —well, it’s also true for letters of recommendation. Catchall terms like “hardworking,” “enthusiastic,” or “creative” don’t mean much when all the other applicants are described with the same vague terms.

So, avoid overly flowery or ambiguous language in your letter. Be as detailed as possible when describing your candidate, and always give concrete examples to emphasize the traits you mention.

4. Write About the Applicant as a Whole

It’s important to remember that committees are seeking out people to round out their incoming class—not just a checklist of qualifications.

So as you write, think about how the applicant may be able to contribute to her new class in ways that aren’t obvious from her application materials. Does she have a great sense of humor? Is she a great listener, always willing to lend an ear or a helping hand? Or, perhaps her interests outside of work could provide the selection committee with a better sense of her personality. For instance, if she just completed her first marathon , you may have witnessed her determination.

Details like these won’t be in an applicant’s resume, but they can really help the admissions team envision how she would contribute to their academic community.

Nail the Logistics

Now that you’ve written the content of the letter, the rest is just details!

Reviewers have limited time to pore through applications, so it’s important to be succinct—keep your recommendation to a single page. Use your company or school’s letterhead if available, and sign the bottom with your name, current job title, and contact information in case an admissions officer needs to follow up.

You’ll also have to make the decision whether to let the applicant see the letter or not. Many application forms give candidates the option to waive their right to see the final product, but as the recommender, it’s really up to you (some recommenders won’t agree to write a letter unless the student waives that right). Most commonly, it’s assumed that waiving the right indicates a level of trust between the recommender and the applicant , so many letter writers feel most comfortable keeping the contents of their recommendation confidential.

Finally, and perhaps most obviously, double-check the deadlines and submission guidelines to make sure your letter is in good shape and serves its purpose.

Once you’ve submitted the recommendation, let your applicant know, wish her the best of luck, and you’re done! With your help, the applicant is well on her way to a successful and fulfilling future.

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We require three letters of recommendation with your application.

In selecting your recommenders, choose individuals who can provide an overall evaluation of your readiness and potential to succeed as a doctoral student and ultimately as a researcher and professor.

Selecting Your Referees

Our faculty prefers that all recommendation letters be written by academics. They can be your instructors, your advisors, or, in the case of applicants who hold teaching jobs, your colleagues.

In some cases, it may be appropriate to ask nonacademic individuals, as long as they can best speak about your academic abilities.

If you have been out of school for a significant period of time, you may substitute non-academic recommenders of your choice.

Recommendation Requirements

You are responsible for ensuring that all three recommendation letters are submitted online by the application deadline .

Federal law provides, after enrollment, a right of access to letters of reference if retained by the school, and if the right has not been waived; no school may require an applicant to waive this right. You will be asked to read, choose, and sign in regard to your right of access to each recommendation letter.

It is highly inappropriate to draft or write your own letter of reference, even if asked to do so by your referee. If the individual insists on this approach, you should find another referee.

Registering Your Recommenders

You must register your recommender in the online application. Go to the “Recommendation Letters” tab and enter the names and contact information — including a valid email address — for each recommender. You may submit your application after all three recommenders have been registered; you do not need to wait for your recommenders to submit their recommendation letters.

Submitting Letters of Recommendation

Individuals writing letters of recommendation on your behalf are required to submit them through the online application.* Once you register a recommender, he or she will receive an email confirmation with instructions to log in and submit his/her recommendation letter. Once a letter has been submitted, your recommender will receive an email confirming that the submission was successful. Be sure to ask your recommender to use your formal name when writing your recommendation letter.

Check the Status of Your Letters of Recommendation

You can log in to the online application to verify whether all letters of recommendation have been received and to also send your recommenders a reminder if necessary. We cannot guarantee the review of any materials received after the deadline.

*Unless an exception has been made by our office, hard copies of recommendation letters will not be accepted. If your recommender cannot submit his/her letter of recommendation online, contact our office to receive a hard copy of the recommender form.

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Reference-Letter.com

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Sample Reference Letter

Reference letter for a phd candidate.

A successful application to a PhD program almost always requires letters of recommendation from former university lecturers and professors. They are the main point of reference when it comes to assessing an applicant's qualification for a PhD program. The letter below is a good example for a former MSc student, who now wants to pursue a PhD in the same field. It is already somewhat specifically addressed, as it directly refers to a doctorare degree in Linguistics.

Dear Sir or Madam,

it is my pleasure to acquaint you with one of my most outstanding students, Ravi Egilsson, who is keen to pursue the Doctor of Philosophy in Linguistics at your esteemed institution.

I have known Ravi since 2010, when he enrolled into the Master of Science in Speech Analytics here at Oxbridge University. As part of this programme, Ravi took my course on Automated Speech Processing and joined my practical seminar on Pattern Processing. I also supervised him for his thesis project, a smartphone app that can translate a range of simple infant phonetisms into spoken language.

Ravi presented outstanding commitment to his studies, and finished his degree within the top 10% of his class. He was a quite remarkable student with a strong research interest. Among his peers, he stood out by always being up-to-date with currently topical discussions even within niches of linguistical research. The quality of his research work on his thesis project was compelling, and he managed to find beautifully simple solutions to very challenging problems.

With his multicultural background and fluent proficiency of English, Swedish and Hindi he was able to approach many scientific questions from different angles. During the courses, he always made many valuable contributions to group discussions. Finally, it should not be left unmentioned that Ravi is a very pleasant person to work with.

I respect Ravi's decision to further pursue his specific research interests at your university, and I am confident that he will be a highly valuable addition to your PhD program, where he could develop and apply his extraordinary talents. Furthermore, I am certain that he would qualify for any means of financial aid that you could offer him, and I also strongly recommend him for a position as a teaching or research assistant. Should you have any questions with regards to Ravi Egilsson, I will be pleased to answer them.

Klemens Rapper

Professor Oxbridge University

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Graduate School Recommendation Letter From Professor

An Illustrative Example/Template

Recommendation Letters
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Ph.D., Developmental Psychology, Fordham University
M.A., Developmental Psychology, Fordham University

Every recommendation letter is unique, just like the student it is written for. Yet, good recommendation letters share similarities in format and expression. Below is a sample/template showing one way of organizing a recommendation letter for graduate study .

In this particular example, the emphasis is on the student's academic work. The letter begins by explaining the context in which the student is known, followed by details of the work that forms the basis for the writer's recommendation. It is the details that count.

December 19, 201x

Dr. Smith Director of Admissions Graduate School University 101 Grad Avenue GradTown, WI, 10000

Dear Dr. Smith,

I am writing to you in support of Mr. Stu Student and his desire to attend Graduate School University for the Basket Weaving program. Though many students ask me to make this request on their behalf, I only recommend candidates who I feel are well-suited for the program of their choice. Mr. Student is one of those students and I am convinced he will contribute very positively to your university.

As a professor of the Basket Weaving Department at Undergrad University, I work with many students who have substantial knowledge of basket weaving. Mr. Student has consistently shown such a strong desire and competence in learning basket weaving that I simply could not turn down his request for a recommendation.

I first met Mr Student in my Intro to Basket Weaving course during the Fall 2012 semester. Compared to the class average of 70, Mr. Student earned a 96 in the class. The coursework was predominantly evaluated on [explain basis for grades, e.g., exams, papers, etc.], in which he performed exceptionally well.

Stu is an outstanding individual with a strong character. He has the ability to produce impressive results in a wide variety of areas. Stu is/has [list of positive traits/skills, e.g. organized, motivated, etc.]. I have seen astonishing results on the complex projects that required great attention to detail and the quality was never compromised. Additionally, he has a very positive attitude and truly embraces learning all there is to know about basket weaving.

Though Stu has consistently exceeded in all areas of his coursework, the best example of his intelligence shone through a [paper/presentation/project/etc.] on theories of basket weaving. The work clearly showed his ability to deliver a clear, concise, and well-thought presentation with a new perspective by demonstrating [embellish here].

In addition to his coursework, Stu also dedicated some of his time volunteering at [Club or Organization Name]. His position required him to [list of tasks]. He felt volunteering was an important leadership role, in which he learned [list of skills]. The skills acquired through volunteering will be beneficial to all of Stu's future endeavors. Stu has the ability to manage and organize his time and schedule around different activities without having them interfere with his schoolwork.

I believe Stu is destined to be a leader in basket weaving and therefore is an excellent candidate for your school. I highly recommend that you consider his application, as he will be a great asset to your program. I'm sure you will find him to be a student whose talents will only grow. If you would like further information, please feel free to contact me.

Tea Cher, Ph.D. Professor Undergrad University

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Thanking a Professor for Writing a Letter of Recommendation
Should You Write Your Own Recommendation Letter for Graduate School?
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Sample Graduate School Recommendation Letters
Sample Graduate School Recommendation by a Professor
Dos and Don'ts for Requesting a Grad School Recommendation Letter
When Your Grad School Recommendation Letter Doesn't Arrive
Who Should You Ask for a Recommendation Letter?
How to Get a Recommendation Letter for Graduate School
Should You Get a Recommendation for Grad School from Your Therapist?
Get a Letter of Recommendation From an Online University
How to Get Recommendation Letters for Grad School
How to Get a Letter of Recommendation After Graduation
NonTraditional Applicants to Grad School: 3 Tips for Getting Recommendations
Grad School Recommendation Letter by a Professor Sample Template

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Is it frowned upon to obtain a recommendation letter from a recent Ph.D. graduate?

Like many other students in a lab where interaction with the lead Professor is very limited, most of my time is spent with the graduate student who is working on their dissertation/publication project.

This student is a Ph.D. candidate (Ph.C.) and will have their degree by the time I apply to graduate school. Whether they will secure a faculty position or post-doc somewhere is unknown, but my question is whether it is okay to ask them for a recommendation letter since they will have earned their doctorate degree by then, despite having worked under them when they, themselves, were still students.

Will this be frowned upon by the admissions committee?

*This is for Social Sciences

graduate-admissions
recommendation-letter

4 Answers 4

I wrote one or two recommendation letters as a graduate student, though only after encouraging the students to find someone else if at all possible.

My experience is in math, which may be different, but it's been that a letter from a PhD student counts for somewhat less. Prestige of the letter writer matters a bit, as does experience, and a PhD student generally doesn't have either.

It would be common in your situation, I think, to have the lead faculty member write the letter, but consult with the PhD student about what to say. (Or even to have the PhD student write portions of the letter and have the lead faculty member complete and sign the letter.)

When students have done a research project but the supervising faculty member doesn't write a letter, that can be a red flag. A letter from a PhD student helps, especially if it explains that they did most of the supervising, but it still raises questions.

I would concur that having someone other than the lead researcher from your lab write the letter raises questions, and would encourage you to try to find a full professor to write your letter. In my case, I had a highly renowned professor from my department who knew me well write my letter even though we hadn't done research together, and that letter was a big factor in my successful PhD application. – Jennifer Rae Pierce Commented Jan 8, 2017 at 14:36

How seriously a letter from a graduate student (or very recent Ph.D. graduate) will be taken will vary from institution to institution and from person to person. At some places, a detailed letter from a student might be of value, if there is simply no way to get a comparable detailed letter from a faculty member. However, I know from talking to application readers from various institutions that at some places, there is a semi-official policy that letter from grad students are given extremely little weight. (Most memorably, I was told by one of the professors on the graduate admissions committee in the physics department at MIT that they did not take letter from students seriously at all.)

Of course, there are valid reasons to take letters from students significantly less seriously than letters from more senior people. Students do not tend to have enough experience to provide a good evaluation of a given undergraduate, relative to the population of other undergraduates. In some cases, having a letter from a grad student may not really hurt an applicant, but in other situations it may be very bad for their application; and for this reason, I always strongly advise students against getting recommendation letters from grad students.

I don't think it will be frowned upon by the admissions committee. This person was, for all practical purposes, a co-worker, or a supervisor. It's perfectly reasonable to include that person on your list.

The person might have a very good reputation among people in your field. It might be foolish not to include that person.

It's totally OK to ask a graduate student or recent graduate for a letter of recommendation when applying to graduate student school. Just make sure you ask for one from faculty as well.

There are two main things that matter about letters of recommendation:

What do the letters say? Do the authors know you well? Do they think you are absolutely fantastic? Do they think you have a wonderful career in research ahead of you?
Who are the letters from? Does the reader know, trust, and/or respect the person writing the letter?

Ideally, all of your letters would come from incredibly well known famous senior faculty and they would all say that you walk on water. Of course, that rarely happens for folks applying to graduate school. As a result, you often need to compromise between the two things.

A letter from somebody who has worked with you more closely but who might not be as well known or whose credentials might not inspire as much confidence might (i.e., less good at 2 above) can still be useful if it can provide details about how hard you work and how smart you are (i.e., 1 above). Indeed, if your other letters are from more senior people that are going to be thinner on this kind of detail, it might be a good move to ask for a letter that can complement these.

You could also try to find some compromise. Here are two ideas:

You might be to coordinate with the senior person (i.e., the PI in the lab of the graduate student writing the letter) to let them know that you're also asking the student. Although you can't force it, it might means that the PI can say, "I think the student [you] is great and you should really take my word of my incredibly trusted former student who is writing a letter as well."
It is rare (but not impossible) for the senior person to collaborate with their (former) graduate student to submit a dual-authored letter. You might want to make this suggestion to the PI and/or the recent graduate.

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Letters of Reference

You often observe things like a student's punctuality, ability to work with others and how they confront challenges. In a strong field of candidates, these insights may provide an employer with important information that a GPA and resume can't always reflect.

For students with little or no professional experience, professors and co-op or internship supervisors become likely candidates to write letters of reference on the student's behalf.

What to Include

Letters are particularly effective when they relate directly to the skills necessary for a specific job or position. This may require that you meet with the student to discuss the desired placement prior to writing your reference. And while you will naturally want to present a student in the best possible light, it is important to present factual information, based on your own observations.

According to the National Association of Colleges and Employers (NACE), if you are asked to provide a reference, you should also consider these questions:

Who will see this information?
Is the person asking for a reference entitled to that information?
What is the purpose of the information?
Is the information accurate?
Is the information misleading?

View a sample letter >>

Discrimination Laws and FERPA

While most employers will not ask you to provide information that they can't lawfully request from the applicant, it is important to understand what information you can and cannot disclose. You can find additional resources through NACE, including:

Information about discrimination laws, FERPA and other suggested guidelines >>

A Faculty Guide to the Ethical and Legal Standards in Student Hiring >>

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Letter of Recommendation LOR For PhD 2023 from Professors
Letter of Recommendation for Graduate School Writing Service
Reference Letter

VIDEO

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How to get a strong RECOMMENDATION LETTER
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Episode 16: Tips For Resumes, Cover Letters, and References
How to request a letter of recommendation. #phdlife #phd #phdtips #academia #letterofrecommendation
How to Get an Acceptance Letter from a Professor || PhD || Masters

COMMENTS

Letter of Recommendation (LOR) for PhD Students with Sample: Need
A student recommendation letter for a PhD will typically be between one to two pages. The document of recommendation letter for PhD student should be well differentiated into 5-6 paragraphs. The LOR for PhD should begin with an introductory paragraph about the recommender and his/her association with the applicant.
PDF Sample letter of recommendation
Sample letter of recommendation. intellectual creativity necessary to complete an advanced graduate degree. I would therefore highly recommend Jane Doe. If her performance in my class is a good indication of how she would perform as a graduate student, she would be an extremely positive asset to your program.
Best Letter of Recommendation (LOR) for PhD with Sample & Format
A letter of recommendation is crucial for PhD students as it provides a comprehensive evaluation of their academic abilities, research potential, and personal qualities from a credible source. Admissions committees rely on these letters to gain insight into the applicant's previous achievements, work ethic, and suitability for advanced study.
Graduate School Letter of Recommendation Examples 2022-2023
A graduate letter of recommendation should detail your skills, abilities, and character. See letter of Recommendation templates and examples for 2022-2023. ... Use lots of details—list course names, scores, and specific achievements of the student. Edit your letter before submitting it to the graduate admissions faculty. How to Write a Grad ...
Letters of Recommendation for Grad School I Stanford Online
The recommendation letter prompt encourages recommenders to provide candid assessments of your qualifications,including your potential for advanced study, analytical thinking capabilities, and ability to express ideas clearly. Descriptions of significant achievements, personal qualities, and character traits relevant to your scholarly pursuits ...
Letters of Recommendation for Graduate School: The Definitive Guide
How to ask for a letter of recommendation for graduate school . The manner in which you ask for a letter of recommendation for graduate school can directly impact the quality of the letter your recommender provides. Showing respect, consideration, and professionalism will start your letter of recommendation off on the right note.
How To Write a Letter of Recommendation for PhD Programs
A Ph.D. recommendation letter is often one or two pages long, with five to six paragraphs. It usually begins with an introductory paragraph about the student's qualifications and relationship with the reference. Next, it typically includes three to four sections outlining the academic and social qualities that make the candidate suitable for ...
How to Write a Letter of Recommendation for Graduate School
How to Format and Structure a Graduate School Letter of Recommendation. As for structure, letters of recommendation should not be longer than a page. Start off with a greeting ("Dear [Name]" or "To Whom It May Concern," if you don't know the recipient). In the opening paragraph, explain who you are, the nature of your relationship ...
How (and Who) to Ask For a Letter of Recommendation
Follow these five steps to guarantee a great recommendation, including program-specific tips and email examples. Table of contents. Step 1: Choose who to ask. Step 2: Reach out and request a meeting. Step 3: Ask for a letter of recommendation. Step 4: Share your resume and other materials.
Sample Recommendation Letter for Graduate School
This is a sample recommendation for a graduate school applicant was written by the applicant's college dean, who was familiar with the applicant's academic achievements. The letter is short but does an ample job of emphasizing things that would be important to a graduate school admissions committee, such as GPA, work ethic, and leadership ability.
Writing the perfect recommendation letter
Three scientists offer their tips on writing a stellar letter of recommendation. Credit: Getty. Undergraduates need them for graduate-school applications; PhD students and postdocs use them to ...
Letter of Recommendation for PhD: Sample, Examples & PDFs
A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.
5 Best Letter of Recommendation Templates for PhD Students
Writing a letter of recommendation for a PhD student can be a daunting task, but don't worry-with the right structure and language, you can create a glowing recommendation that will showcase the student's talents and qualifications. First things first, make sure to address the letter to the appropriate person or group, whether it be a ...
Sample Graduate School Recommendation by a Professor
Below is the body of an effective recommendation letter, written by a professor. To: Graduate Admissions Committee. It is my pleasure to write on behalf of Jane Student, who is applying to the Ph.D. program in Research Psychology at Major University. I have interacted with Jane in several contexts: as a student, as a teaching assistant, and as ...
Choosing References for a PhD Application
A PhD reference letter should: Provide a personal and expert opinion on your suitability to undertake postgraduate study; Evidence and confirm your qualifications, skills and abilities ... Ben worked in the FindAPhD content team from 2017 to 2022, starting as an Assistant Content Writer and leaving as Student Content Manager. He focused on ...
Sample Graduate School Recommendation Letters
Sample Graduate School Recommendation Letters. The three sample recommendation letters that follow, which you can download by clicking on the link below, are effective because they detail what makes the students stand out as exceptional and because they paint individual pictures of each student. Note how these excerpts, excerpted from each of ...
How to Write a Grad School Recommendation Letter
3. Watch Your Language. You've probably heard that there are certain words to avoid when writing a resume —well, it's also true for letters of recommendation. Catchall terms like "hardworking," "enthusiastic," or "creative" don't mean much when all the other applicants are described with the same vague terms.
How To Write a Graduate School Recommendation Letter (With ...
Graduate school recommendation letter example The following is an example of a graduate school recommendation letter: Clayton Bishop Associate professor of communication (225) 555-0100 [email protected]. Dear Dr. Ronald Palmer: It's with great pride I recommend Shane Donovan for admission into the organizational communication master's program at Bridge Road University.
Letters of Recommendation
Registering Your Recommenders. You must register your recommender in the online application. Go to the "Recommendation Letters" tab and enter the names and contact information — including a valid email address — for each recommender. You may submit your application after all three recommenders have been registered; you do not need to ...
PDF Writing a Letter of Recommendation
BEING ASKED TO WRITE A LETTER Letters of recommendation are ubiquitous in an academic research career. If you teach one or more senior-level undergraduate courses or have undergraduate students in your laboratory, you might have to write dozens of letters a year as students become graduate-school bound or look for employment. If you do not
Reference letter for a PhD candidate
They are the main point of reference when it comes to assessing an applicant's qualification for a PhD program. The letter below is a good example for a former MSc student, who now wants to pursue a PhD in the same field. It is already somewhat specifically addressed, as it directly refers to a doctorare degree in Linguistics. Dear Sir or Madam,
A guide to getting reference letters
Ersland also added that students shouldn't be afraid to ask for a letter of reference. "I always say the worst thing they can say is 'no,'" she said. "It doesn't hurt to ask."
Graduate School Recommendation Letter From Professor
Graduate School University. 101 Grad Avenue. GradTown, WI, 10000. Dear Dr. Smith, I am writing to you in support of Mr. Stu Student and his desire to attend Graduate School University for the Basket Weaving program. Though many students ask me to make this request on their behalf, I only recommend candidates who I feel are well-suited for the ...
Is it frowned upon to obtain a recommendation letter from a recent Ph.D
How seriously a letter from a graduate student (or very recent Ph.D. graduate) will be taken will vary from institution to institution and from person to person. At some places, a detailed letter from a student might be of value, if there is simply no way to get a comparable detailed letter from a faculty member.
Letters of Reference
For students with little or no professional experience, professors and co-op or internship supervisors become likely candidates to write letters of reference on the student's behalf. What to Include. Letters are particularly effective when they relate directly to the skills necessary for a specific job or position. This may require that you ...